Description

University of Colorado Denver l Anschutz Medical Campus

School of Medicine, Department of Emergency Medicine

Business Services Senior Professional

Position 752921 – Requisition 14689

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Denver l Anschutz Medical Campusseeks individuals with demonstrated commitment to creating an inclusivelearning and working environment.  We valuethe ability to engage effectively with students, faculty and staff of diversebackgrounds.

The School of Medicine Department of Emergency Medicine has an opening for a full-timeUniversity Staff (unclassified) Business Services Senior Professional position.

A national leader in health care and life sciences, CUAnschutz is the only comprehensive academic health sciences center in Coloradoand the largest in the Rocky Mountain region. Located in Aurora, Colo., it isone of the newest education, research and patient care facilities in the world.With six schools and colleges, CU Anschutz trains the health sciences workforceof the future by blending education, research and clinical care all in oneplace. This strategic collaboration among diverse health care fields allowsknowledge to travel directly from the research bench to the patient’s bedside. ReadCU Anschutz Quick Facts here.

The University of Colorado Anschutz Medical Campus ranksamong the top institutions nationally in clinical care, education and research.Its 230-acre campus, designed to enhance collaboration and interprofessionaleducation, hosts the College of Nursing; the Schools of Dental Medicine,Medicine, Pharmacy, and Public Health; the Graduate School; a Health SciencesLibrary; and two hospitals. Strategically located contiguous to the campus area biosciences research park and the soon-to-be-completed Veterans Hospital. CUAnschutz offers two undergraduate degrees, 35 graduate degrees, and fivefirst-professional programs. More than 4,000 students learn alongside facultymembers who also make meaningful medical discoveries and provide expertclinical care through 1.5 million patient-visits annually. A hub for researchand innovation, CU Anschutz receives over $400 million in research awards eachyear and has filed 1,300 patent applications and formed 53 new companies since2002. 

Jobs in this career family provide general businessoperations of the organization or a combination of operational responsibilitiescovering multiple career families. Functions include institutional research, statistical analysis, policydevelopment and review, strategic planning and broad unit business operationssuch as parking and transportation services, risk management, childcareservices, real estate and property management, retail services or jobresponsibilities that combine fiscal, HR and operational managementresponsibilities.

Senior Professionals are responsible for exercisingdiscretion, analytical skill, personal accountability and responsibility in awide range of areas including academic, administrative, managerial and studentservices functions. Work involves creating, integrating, applying and sharingknowledge directly related to a professional field.  Work is performed fully independently.

Nature of Work:

The University of Colorado Anschutz Medical Campus isseeking applications for a Business Senior Services Professional. Thisfull-time, University Staff position is responsible for providing projectmanagement, recruitment, and clinical support to the Department of EmergencyMedicine. This includes: managing the monthly clinical schedule for EmergencyMedicine Faculty; acting as a project manager for all phases of the advancepractice provider recruitment process; and overseeing the Department’s NewFaculty Orientation program.

Supervision Received: This position will report directly tothe HR Manager.

Supervision Exercised: This position does not currentlysupervise other personnel.

Examples of Work Performed:

• Provides direct administrative and operational support the Medical Director and Chief of Clinical Operations of the Department of Emergency Medicine.
• Manages, coordinates and executes special projects related to CME credits for audits and incentives.
• Manages the operational needs of the Department’s APP (Advanced Practice Provider) Program.
• Develops and maintains reports for department leadership regarding physician clinical hours, types of shifts worked and the equitable scheduling of holiday hours.
• Conducts regular gap analyses in order to determine if additional reporting tools are needed for department leadership.
• Manages all phases of the APP recruitment process, including: coordinating candidate travel, accommodations and schedule.
• Acts as a project manager and monitors the progress of allfaculty recruitments, through the initial applicant phase to the finalinterview.
• Evaluates all new applications for completeness andcriteria; triages applicants to the appropriate hiring authority/facultymember.
• Manages first and final round interviews by: coordinatingcandidate travel, accommodations and schedules; reserving appropriateUniversity resources (i.e. IT, personnel, rooms, etc.); and resolving anyschedule conflicts and/or last minute cancelations.
• Manages travel reimbursements.
• Provides recruitment notifications to applicants includingreferral letters, not selected letters, etc.
• Manages onboarding for all new Faculty hires incollaboration with the HR Manager, Vice Chair of Finance and Administration,and Executive Vice Chair.
• Coordinates departmental meetings for clinical operations.
• Records, transcribes, and distribute meeting minutesappropriately and within a timely manner.
• Arranges corporate travel and meetings by developingitineraries and agendas, booking transportation, arranging lodging, andcoordinating meeting accommodations.
• Responds to both internal & external confidentialinquiries related to the Department of Emergency Medicine and the CareInnovation Center.
• Develops PowerPoint presentations and adds additionalcontent/detail based on high level descriptions.

This description is a summary only and is describing thegeneral level of work being performed, it is not intended to be all-inclusive.The duties of this position may change from time to time and/or based onbusiness need. We reserve the right to add or delete duties andresponsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:

Salary is commensurate with skills and experience.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on yourpaycheck. The University of Colorado provides generous leave, health plans andretirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits.

Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation

Diversity and Equity:

Please click here for information on disabilityaccommodations: http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx

The University of Colorado Denver | Anschutz Medical Campusis committed to recruiting and supporting a diverse student body, faculty andadministrative staff. The university strives to promote a culture ofinclusiveness, respect, communication and understanding. We encourage applicationsfrom women, ethnic minorities, persons with disabilities and all veterans. TheUniversity of Colorado is committed to diversity and equality in education andemployment.

The University of Colorado Denver | Anschutz Medical Campusis dedicated to ensuring a safe and secure environment for our faculty, staff,students and visitors. To assist in achieving that goal, we conduct backgroundinvestigations for all prospective employees.

Qualifications
Minimum Qualifications:
Bachelor’s degree in business, communications, accounting,finance, social sciences, marketing or other closely related field.
Two (2) years of executive or high-level administrativeexperience in an academic, health care, and/or business related environment.
Substitution: A combination of education and related technical/paraprofessionalexperience may be substituted for the bachelor’s degree on a year for yearbasis, but not for the specific two (2) years of experience.
Preferred Qualifications:

• Five (5) years of executive or high-level administrativeexperience in an academic, health care, and/or business related environment.
• Professional and progressively responsible projectmanagement experience.
• Experience making travel arrangements and travelreimbursements.
• Experience working in an academic medical environment.

Competencies/Knowledge, Skills and Abilities:

• Present and maintain a professional, polished, and positive demeanor/disposition while working with internal and external stakeholders (including multi-national and start-up companies) in a dynamic, high-paced environment.
• Ability to handle sensitive and confidential issues in a professional manner.
• Ability to prioritize and get back on task after interruptions.
• Ability to analyze company metrics and determine potential partnership opportunities.
• Excellent organizational skills and the ability to manage multiple projects at a time.
• Excellent attention to detail.
• Ability to represent the CARE Innovation Center in a professional and polished manner with tact and diplomacy.
• Self-starter with a proven ability to organize and follow through on multiple complex tasks and projects simultaneously.
• Desire to work in a dynamic, fast-paced team environment.
• Ability to work with a diverse group and competing interests.
• Flexibility and the ability to adapt to various situations.
• Excellent interpersonal (verbal and written) communication skills.
• Excellent customer service skills and the ability to work with diversified internal and external stakeholders and communicate effectively via phone, email, and in person.
• Excellent time management and organization skills; ability to take direction and use independent judgment to meet multiple deadlines.
• High level proficiency in Microsoft Office including Excel, Word, PowerPoint and Outlook.
• Ability to plan, develop and coordinate multiple projects and meet deadlines.
• Ability to make administrative/procedural decisions/judgments on sensitive and confidential issues.
• Knowledge of basic office equipment (phone, fax, copier, projector, digital camera).
• Ability to manage a high volume of the information coming in and going out of the administrative office.
• Ability to monitor ongoing inquiries and ensure they have been addressed in a timely and effective manner.

Job Category: Business Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Oct 17, 2018
Unposting Date: Ongoing