Masters of Science Program Coordinator

Job description

Description*Applications are accepted electronically ONLY at* Universityof Colorado l Anschutz Medical Campus

Schoolof Medicine, Department of Anesthesiology

Masterof Science Program Coordinator (Academic Services Intermediate Professional)

Position#756434 – Requisition 15207

 The University ofColorado Denver l Anschutz Medical Campus seeks individuals with demonstratedcommitment to creating an inclusive learning and working environment.  We value the ability to engage effectivelywith students, faculty and staff of diverse backgrounds.

 TheDepartment of Anesthesiology has an opening for a full-time, University Staff(unclassified) Master of Science Program Coordinator (Academic ServicesIntermediate Professional) position.

 TheUniversity of Colorado Anschutz Medical Campus ranks among the top institutionsnationally in clinical care, education and research. Its 230-acre campus,designed to enhance collaboration and interprofessional education, hosts theCollege of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, andPublic Health; the Graduate School; a Health Sciences Library; and twohospitals. Strategically located contiguous to the campus are a biosciencesresearch park and the soon-to-be-completed Veterans Hospital. CU Anschutzoffers two undergraduate degrees, 35 graduate degrees, and fivefirst-professional programs. More than 4,000 students learn alongside facultymembers who also make meaningful medical discoveries and provide expertclinical care through 1.5 million patient-visits annually. A hub for researchand innovation, CU Anschutz receives over $400 million in research awards eachyear and has filed 1,300 patent applications and formed 53 new companies since2002. ReadCU Anschutz Quick Facts here.

Natureof Work:
Jobs inthis career family provide direct professional support for the teaching and/oreducational service mission of the university. Functions include academicadvising/counseling, student personnel administration, recruitment andadmissions, registration, financial aid, faculty affairs, library services,curriculum administration, and others involving direct support of theeducational mission of an academic unit.

 Professionalsat the intermediate level are responsible for exercising discretion, analyticalskill, personal accountability and responsibility in a wide range of areasincluding academic, administrative, managerial and student services functions.Work involves creating, integrating, applying and sharing knowledge directlyrelated to a professional field.

 At theintermediate level, duties may be more limited in scope and are performed withguidance and direction from other professionals.

Position Emphasis:The MSA Coordinator(1.0 FTE), hereinafter referred to as the Coordinator, under direction from theVice Chair for Education, Director of Finance and Administration (DFA), and theMaster of Science Program Director, is primarily responsible for coordinatingthe MSA Program and its students in-training, hereinafter referred to as theProgram.  Coordination encompasses thestudent recruitment process, curriculum and accreditation, class and clinicalschedules, business activities and budget oversight, and policies andprocedures. The Coordinator provides essential communication and networking forthe effective functioning of a major Anesthesiology training program. TheCoordinator represents the Program on behalf of the Department ofAnesthesiology, the School of Medicine and the University of Colorado.

The Coordinatorreports directly to the Program Director and the Director of Finance andAdministration (DFA) for the Department of Anesthesiology.  The Coordinator is additionally accountable to theAccreditation Council for Allied Health Education Programs (CAAHEP) for rules,regulations and directives related to the training program. The Coordinator receives direction and guidance from theDFA in administrative, policy, operational, and fiscal matters, and from theProgram Director for programmatic issues related to strategic planning, growth,development, and recruitment.

 Duties and ResponsibilitiesSpecificduties and responsibilities of the Coordinator may include, but are not limitedto, the following: Program Administration:
  • Coordinates all aspects of the program.  This is inclusive of class schedules, coursecatalogue, book lists, interfacing with other academic and universitydepartments, securing space for courses, meetings, and other requiredtrainings.  Provides registration andlogistical coordination for ancillary courses, which are required of theprogram but may not be instructed through the university.  Examples of these courses include, but arenot limited to, Advanced Cardiac Life Support, Pediatric Advanced Life Supportand Basic Life Support.
  • Coordinate and ensure compliance accreditation requirements forthe MSA Program.
  • Aids in the implementation of Program student and facultyservices, serving as a resource for campus technology systems such as Canvasand CU-SIS, as well as serving as a liaison to Financial Aid, the Registrar’sOffice, and the Bursar’s Office.
  • Creates and maintains educational database files within thedepartment including program statistics and documentation of residency andmedical student programs.
  • This position will be responsible for capturing the content fromfaculty and staff and subsequently write the Program sections of the departmentprogram review or other reviews as requested by the School of Medicine.  Will be called upon to write other reports asneeded.
  • Organizes recurring meetings among faculty leaders and programdirectors to discuss common programmatic issues.
  • Provides clerical support for faculty directly involved in theadministration of the Anesthesiologist Assistant training program.
  • Program Recruitment:
  • Coordinates all aspects of the annual Program recruitmentprocess.  Maintains informationalbrochures on the Program, in hard copy and on-line versions, asappropriate. 
  • Fields prospective applicant information requests primarily bye-mail and phone. 
  • Establishes interview days for applicants. Helps to collect andorganize information on applicants utilizing the on-line application processthrough CASAA (Centralized Application Service for AnesthesiologistAssistants).
  • Coordinates faculty interviewers, space, meals, transportationand, in some cases, housing and other needs for prospective applicants.  Gathers and assembles interview results, andprepares for the applicant acceptance process.
  • Provides formal and informal presentations to various groupsregarding the Program’s educational activities, admissions process andrequirements.
  • Manages content for Program webpages on both the departmentinternet and intranet sites.
  • Program Data and Recordkeeping:
  • Maintains required electronic recordkeeping that serve as the dataprocesses for the Program.  Additionallymanages software used for student evaluations (Medatrax) clinical timekeeping(Chronotek) or a host of other program needs.
  • Manages hard copy and electronic files of students who enter orleave the program.
  • Prepares reports for the Department or others to satisfy needs,such as CAAHEP studies, program reviews, retreats, audits or other, asrequested.
  • Serves as a program contact for the Registrar, and serves as a programexpert for campus student software programs inclusive of the CU-SISprogram. 
  • Policy Coordination and Compliance
  • Administers pertinent State fiscal policies, State and UC SOMrules and procedures, and State and Federal laws and standards applicable tothe Program or business management.
  • Administers pertinent School of Medicine policies, including rulesand regulations promulgated by the national accreditation council.
  • Coordinates program and fiscal policies related to program needsat all training site locations, including the University of Colorado Hospital(UCH), Children’s Hospital Colorado (CHC), and others.
  • Attends and may be the coordinator of program related meetings andfunctions or other educational meetings of the Department, including facultymeetings, department manager meetings. May act as coordinator of divisional faculty and staff or othermeetings.
  • Purchasing & Budget Oversight:
  • Will assist in the coordination of purchasing activities,including purchase orders, standing purchase orders, payment vouchers,utilization of an institutional procurement card within the parameters ofrelevant fiscal rules and purchasing policy. 
  • Oversee the MSA budget; provide financial updates and developreports as needed; generate financial projections based on tuition; managefinancial data for the program.
  • PLEASENOTE:Candidates will be responsible for travel expenses related to the interviewprocess and any relocation expenses, if applicable

     Salary and Benefits:The hiring salary forthis position has been established at $45,000 - $50,000 and is commemorate withskills and experience. This position is not eligible for overtime compensation.

    Your total compensation goes beyond thenumber on your paycheck. The University of Colorado provides generous leave,health plans and retirement contributions that add to your bottom line.

      Benefits: Calculator:

     TheUniversity of Colorado Denver | Anschutz Medical Campus is dedicated toensuring a safe and secure environment for our faculty, staff, students andvisitors. To assist in achieving that goal, we conduct backgroundinvestigations for all prospective employees.

     TheUniversity of Colorado Denver | Anschutz Medical Campus is committed torecruiting and supporting a diverse student body, faculty and administrativestaff. The university strives to promote a culture of inclusiveness, respect,communication and understanding. We encourage applications from women, ethnicminorities, persons with disabilities and all veterans. The University ofColorado is committed to diversity and equality in education and employment.


  • Abachelor’s degree in education,psychology, business, public administration, health care, educationaltechnology, social science, liberal arts, communications, accounting, finance,library science, or a directly related field from an accreditedinstitution. 

  • One(1) years of program and/or project management/coordination.
  • Substitution: A combination of education and related technical/paraprofessionalexperience may be substituted for the bachelor’s degree on a year for yearbasis, but not for the specific experience.

     Preferred Qualifications:
  • Two(2) or more years of experience working in an academic setting.
  • Experiencemanaging curriculum.
  • Experiencewith data management.
  • Competencies/Knowledge, Skills andAbilities:

  • Organizational skills with abilityto plan and organize program needs and activities, establish work prioritiesand provide follow through to ensure completion of activities, bothindividually and assisting others with work tasks.
  • Knowledge of, or ability to,become fully competent in computer programs and platforms essential to theProgram, including the Microsoft Suite (Word, Excel, Access, PowerPoint,Outlook) and Medatrax, Chronotek, CU Marketplace, Concur Travel & Expense,and CU-SIS.  Software used will continueto change, so adaptability to new electronic programs and tools is essential.
  • Ability to understand and apply regulatoryrequirements at the program level.
  • Ability to communicate effectivelywith administrative personnel, physicians and other program personnel,trainees/prospective trainees, staff and other constituents, in writtencommunications and oral presentations. Interpersonal skills working withresidents and others in an environment of high volume and stress.
  • Ability to communicateeffectively, both in writing and orally.
  • Ability to establish and maintaineffective working relationships with employees at all levels throughout theinstitution.
  • Outstanding customer serviceskills.
  • Demonstrated commitment andleadership ability to advance diversity and inclusion.
  • Diversity and Equity:

    The University will provide reasonable accommodations to applicants withdisabilities throughout the employment application process.  To request an accommodation pursuant to theAmericans with Disabilities Act, please contact the Office of Equity by emailat [email protected] or by phone at (303) 315-2567.

    The University of Colorado Denver | Anschutz Medical Campus is committedto recruiting and supporting a diverse student body, faculty and administrativestaff. The university strives to promote a culture of inclusiveness, respect,communication and understanding. We encourage applications from women, ethnicminorities, persons with disabilities and all veterans. The University ofColorado is committed to diversity and equality in education and employment.

    The University of Colorado Denver | Anschutz Medical Campus is dedicatedto ensuring a safe and secure environment for our faculty, staff, students andvisitors. To assist in achieving that goal, we conduct backgroundinvestigations for all prospective employees.

    Job Category: Academic Services
    Primary Location: Aurora
    Schedule: Full-time
    Posting Date: Nov 21, 2018
    Unposting Date: Ongoing




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    Job No:
    Posted: 2/9/2019
    Application Due: 5/10/2019
    Work Type: