Executive Director of Sponsored Projects Administration

Job description

Posting Details

Posting Details

Posting Number S02298P Working Title Executive Director of Sponsored Projects Administration Department Central HR HR Search Group About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department College/Unit/Department website https://spa.uga.edu/ Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Monday – Friday 8:00am – 5:00pm

Advertised Salary Commensurate with Experience Posting Date 12/22/2018 Open until filled Yes Closing Date Proposed Starting Date 06/01/2018 Special Instructions to Applicants

Applicant screening will begin immediately. Candidates are encouraged to submit their materials by Wednesday, January 30, 2019; however, screening will continue until the position is filled. The application packet should include a cover letter detailing how the applicant’s credentials and experience meet the needs, responsibilities, and qualifications stated; a current resume; and contact information for three references (who will not be contacted without further correspondence with the applicant).

Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification Title Director , Division/Department AD Pay Grade FLSA Job Family FTE 1.0 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

10 years of research administration experience at a Research 1 institution of higher education (or major research institution), with progressively higher levels of responsibility throughout, and supervisory and managerial experience.

Thorough knowledge of federal granting and accounting policies and rules.

An advanced degree (such as JD, PhD or MBA) and experience as a director of sponsored projects pre or post award office is preferred.

Knowledge of research administration software (UGA currently uses Huron Click and Content 7). Experience in guiding the implementation and maintenance of these systems both in isolation and as they interact with institution wide financial and reporting systems like People Soft and others.

Position Summary

The University of Georgia (UGA) invites applications and nominations for the position of Executive Director of Sponsored Projects Administration.

The University of Georgia, with its rapidly expanding grants portfolio, seeks an experienced and visionary Executive Director of Sponsored Projects Administration to lead and advance its recently integrated, pre/post-award sponsored programs office. Reporting to the Vice President for Research, the Executive Director will work closely and collaboratively with colleagues in UGA’s Finance and Administration division, as well as administrators and faculty across the university to support an expanding and diverse portfolio of grants and contracts (examples of funding agencies include NSF, NIH, USDA, DOE, etc.). S/he will ensure the delivery of efficient, proactive, customer-friendly service, based on the latest best practices, that is aimed at furthering research initiatives across the enterprise while also ensuring all compliance standards are fully maintained. The Executive Director will serve as a key expert for sponsored programs and research administration for UGA and the UGA Research Foundation, Inc., and will be a contributing member of the Vice President for Research senior leadership team. S/he will be expected to promote a working environment that rewards new ideas and innovation, nurtures teamwork and collaboration, and promotes diversity. The Executive Director must effectively and efficiently manage budgets, identify and analyze appropriate performance metrics, evaluate personnel and positions, problem solve, and interface effectively with internal and external stakeholders. S/he should be an effective representative for UGA in local, regional and national settings. The department’s website can be found here via https://spa.uga.edu/.

Knowledge, Skills, Abilities and/or Competencies

Thorough knowledge of federal granting and accounting policies and rules.

Physical Demands

Sitting for long periods of time.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Direct the Pre Award and Post Award teams in Sponsored Projects Administration. Manage day-to-day activities of the office and ensure efficiency, accuracy, and strong customer service from SPA staff. Define and use metrics to analyze success and failures and increase productivity.

Percentage of time 50 Duties/Responsibilities


Help design and implement programs for the scalable growth of research administration. For example, continued expansion of the role of unit-based signature authorities across campus and quarterly outreach at Research Administration Discussion Group meetings for research administrators.

Percentage of time 15 Duties/Responsibilities


Serve as the expert and campus authority on research administration regardless of sponsor type – federal, state, non-profit, industry, etc. Being the expert means assisting faculty and staff in the preparation and submission of proposals, management of grants after they are awarded, and the successful closeout of projects, throughout administering and interpreting applicable federal and/or state laws and regulations regarded grants awarded. Actively collaborating with other units on campus to interpret regulations when necessary.

Percentage of time 15 Duties/Responsibilities


Plan and implement educational programs and training for faculty and staff across the full life cycle of a sponsored project including administrative and financial aspects.

Percentage of time 10 Duties/Responsibilities


Other duties as assigned by the Vice President of Research including special projects and outreach activities.

Percentage of time 10 Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents Required Documents
  1. Cover Letter
  2. Resume/CV
  3. List of References with Contact Information
Optional Documents
  1. Other Documents #1




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Job No:
Posted: 2/9/2019
Application Due: 4/10/2019
Work Type: