Degree Completion Analyst

Job description

Posting Details

Position Information

Posting Number S140612 Position Title Degree Completion Analyst Department Records and Registration Division Student Development Classification Support Staff FLSA Classification Non-Exempt Union/Non Union Union Full Time / Part Time? Part Time Hours per week Up to 28 Temporary? No Posting Detail Information

Posting Date 02/05/2019 Closing Date 02/17/2019 Open Until Filled No Special Instructions to Applicants

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:

• Post-offer, satisfactory results of pre-employment background check
• Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College
• Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Advertising Summary

Would you like to work for one of the first choices of employment?

Do you want to be part of a strategic organization?

One that prides itself on educating our future workforce.

Tucked in the middle of a wildlife preserve, bridging the banks of a lake and surrounded by its own Arboretum, Joliet Junior College is an educational community that embraces diversity and promotes personal growth. Each year, more than 35,000 students find the diverse, comprehensive high quality educational experience they are looking for at JJC. We hope that you will take a few minutes to explore the job opportunities we have available and consider becoming a part of this experience.

The recruitment of qualified and diverse faculty and staff is the cornerstone of JJC’s commitment to an innovative, collaborative and inclusive educational community. At JJC, we respect the wealth of knowledge and experience each of our employees brings to the workplace. The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:

Blue Cross Blue Shield of Illinois (employee & family)


Flexible Spending Account

403(b) and 457(b) option for pre-tax retirement savings

Joliet Junior College Tuition Assistance (employee & family)

Long Term Disability

Life Insurance & a comprehensive leave plan including:

•Federal holidays

Link to Human Resources website

Job Description

STATUS:Part Time (Grant Funded; Carl Perkins Grant thru June 30, 2018)
DEPARTMENT:Records and Registration
DIVISION:Student Development
UNION:Support and Technical
REPORTS TO: Registrar
PLACEMENT: Support Staff Grade 7
MINIMUM PAY RATE:$20.41 per hour

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

This position is responsible for providing outreach to former and current students with an emphasis on CTE majors to help them obtain or apply for an educational credential (certificate or associate degree). Performs the initial review and evaluation of earned JJC credit for students. This process includes providing technical assistance and serving as a valuable resource for students, staff, and faculty in determining appropriate interpretation and application of College policies and procedures as they relate to earned JJC credit and the degree audit report. Possesses a solid understanding of the core curriculum and its effect on graduation. Effectively works in a team environment, communicates effectively and professionally with students, faculty, and staff. Collects, analyses and reports various data.

1.Evaluate credits earned toward graduation of formerly and currently enrolled students with an emphasis on CTE majors.
2.Develop initial and follow-up communication to be sent to former and current students who meet the criteria.
3.As instructed, support processing initial graduation certification for all degree and certificate programs.
4.Make referrals to student support services as needed.
5.Work collaboratively with Student Development departments including but not limited to Admissions, Communication Center, Counseling, Disability Services, Financial Aid/ Veterans, and Registration.
6.Utilize degree audit with the support of the Counseling Department and Enrollment Management.
7.Maintain strict confidentiality of student information.
8.Track student contact and credentials awarded.
9.Provide regular reports and updates on progress to the Registrar and the Dean of Enrollment Management; contribute to the annual and monthly reporting process for Perkins through submission of a written report.
10.Assist the office to complete various research tasks as assigned.
11.Participate in achieving departmental and college goals and objectives.
12.Perform other related duties as assigned.

1.Bachelor’s Degree.
2.Personal computer and technology skills with knowledge of Microsoft Office.
3.Ability to handle multiple tasks and responsibilities simultaneously.
4.Ability to work effectively with people, courteous, dependable, personable with good oral and written communication skills, and committed to embracing diversity.
5.Ability to handle confidential matters.
6.Understanding of educational and career planning process.

1.Two (2) years of previous experience in academic credential evaluation.
2.Familiarity with Ellucian/Colleague system.

1.Monday through Friday (closed on Fridays during summer)
2.15 to 20 hours per week ending June 30, 2018

1.Normal office physical demands.
2.Ability to travel between campus locations and to and from community events.

1.Duties are performed indoors in the usual academic office environment.

Application Procedures: “Apply to this Job at”

Application Deadline: 2/17/2019

All offers of employment are contingent upon the following:
• Satisfactory results of a background check
• Post-offer, pre-employment Drug Screening for employees that are new to the College
• Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in “on campus” student housing is available at the JJC Police Department website :

If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses.
This information is required by law and is made available by the Joliet Junior College Police Department.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor’s Degree or higher?
    • Yes
    • No
  2. * Please rate your personal computer and technology skills specifically with Microsoft Office.
    • Beginner
    • Intermediate
    • Expert
  3. * In no more than four sentences, please tell us how you've been able to handle multiple tasks and responsibilities simultaneously in either your current or previous positions?Please limit your response to no more than four sentences. If you do not have experience with this, please type 'none'.

    (Open Ended Question)

  4. * Are you able and willing to handle matters that are confidential in nature?
    • Yes
    • No
  5. * Do you have an understanding of and experience with educational and the career planning process?
    • Yes
    • No
  6. * Do you have at least two (2) years of previous experience in academic credential evaluation?
    • Yes
    • No
  7. * Are you familiar and have experience with Ellucian/Colleague system?
    • Yes
    • No
Applicant Documents Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial Transcripts
Optional Documents
  1. Other Document
  2. Certification or License




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Job No:
Posted: 2/8/2019
Application Due: 2/19/2019
Work Type: