Job Title: Financial Assistant 2, UCP 5
Location: Storrs Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 2019333
Job Posting

The School of Fine Arts (SFA) at the University of Connecticut is seeking applications from an experienced finance professional to perform the duties of a full-time Financial Assistant 2 (UCP 5) position within the Financial Services Office of the Office of the Dean. This position will work under the general direction of the Assistant Dean and Chief Operating Officer and provide fiscal support to the performing and exhibiting areas within the school.

The incumbent will be responsible for supporting a variety of fiscal responsibilities including general ledger (GL) processing, budgetary and projection analysis, payroll and procurement processing, travel reimbursement, ProCard reconciliation, foundation deposits and disbursements, ad hoc analysis and internal and external reporting support. This position will also participate in long range planning activities, including supporting the fiscal planning process, development of fiscal procedures and creation of financial reports utilizing the University’s data warehouse and reporting services tools. Further, the position will be responsible for assisting with budgetary transactions, which may include monitoring/resolving discrepancies, processing budget adjustments and/or transferring funds/expenses to appropriate accounts within designated timelines. Also, provides backup assistance to the other fiscal officers in the SFA Financial Services Office with respect to procurement, payroll and other ad hoc related procedures as necessary.

The School of Fine Arts encompasses four academic areas including Art and Art History, Digital Media and Design, the Dramatic Arts, and Music. All of these programs offer degrees at the graduate and undergraduate levels and accommodate a full calendar of performances and exhibits on campus. Our academic programs are supported by the University's exhibiting and performing venues, which include the Ballard Institute and Museum of Puppetry, the Jorgensen Center for the Performing Arts, the William Benton Museum of Art, Contemporary Art Galleries, Connecticut Repertory Theatre, and von der Mehden Recital Hall.

DUTIES AND RESPONSIBILITES

1. Maintains and monitors financial records and accounts for each performing or exhibiting unit including processing of payroll records, purchasing (all aspects, including artist contracts), travel, P-card reconciliation and other disbursements; serves as a resource regarding fiscal matters and in resolving fiscal problems.
2. Assists in the annual preparation of department/unit budgets; acts as a fiscal steward to the approved budget, assists with the decision-making related to the appropriateness of requested expenditures.
3. Prepares regular financial statements of condition for each unit or cost center and makes available timely and accurate financial information, including participation in the quarterly projection process, variance analysis to compare actual results to plans/forecasts, and participation in year-end processing procedures.
4. Develops standard set of customized financial reports utilizing the University’s financial database and report writing tool; prepares other reports as appropriate to meet University, State, federal and department/division requirements. May assist in contributing to fiscal sections of surveys, grant and contract proposals and/or provide financial information to fulfill accreditation reporting requirements.
5. May supervise the work of student staff engaged in general accounting and bookkeeping functions; may train student staff and assist in selection.
6. Monitors personnel actions and supervises preparation of necessary paperwork for appointments, leaves, terminations and other personnel actions, assuring proper procedures are followed and information is accurate.
7. Participate as a member of a project team; support new initiatives; cooperate and adapt to changes and processes. Participate in change management strategy through communication and collaboration with others.
8. Contributes to development and maintenance of desk procedures and documentation for area of responsibility. Develop process flow charts to summarize work efforts.
9. Participates in cross training on core functions in work area or unit; serves as a back-up to other departments/units as required.
10. Assists with special projects or assignments, which requires a thorough understanding of fiscal and departmental procedures.
11. Maintains and develops content for SFA Financial Services Office website.
12. Performs other related duties as required.

MINIMUM QUALIFICATIONS

1. Bachelor’s degree in business administration, finance or accounting and two to four years of related experience; or five to ten years progressively responsible experience in financial record keeping, analysis and reporting.
2. Sound knowledge of budget preparation and fiscal control methods with a proven ability to maintain financial integrity with large data sets.
3. Knowledge of accounting practices and procedures
4. Ability to analyze and modify fiscal procedures.
5. Ability to work independently and exercise sound judgment.
6. Advanced proficiency in Excel and other business applications, such as Word or PowerPoint.
7. User knowledge and demonstrated experience within a financial enterprise resource program (ERP) system.
8. Understanding and ability to apply basic accounting skills and concepts.
9. Demonstrated communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal audiences and client groups.
10. Basic project management skills and ability to contribute as part of a shared services team.

PREFERRED QUALIFICATIONS

1. Bachelor’s degree in business administration, finance or accounting with five to ten years progressively responsible experience in financial record keeping, budgeting and reporting.
2. Experience in working with Kuali Financial Systems or equivalent ERP.
3. Previous higher education experience at a large University;
4. Experience working in an arts-related field.
5. Strong database development, management, report writing and querying skills; experience with InfoAssist/WebFocus reporting tools preferred.
6. Familiarity with website software (i.e. WordPress) and content management.

APPOINTMENT TERMS

This is a full-time, 12-month position with excellent benefits. Salary will be commensurate with qualifications and experience. The anticipated start date is March 15, 2019.

TO APPLY

Please apply online at UConn Jobs (www.jobs.uconn.edu), Staff Positions (Search #2019333). Applications must include a cover letter, resume, and the names and contact information of three professional references. Be sure to demonstrate through your application materials that you meet all of the minimum qualifications for this position as outlined above, and address any preferred qualifications that you meet as well.

Review of applications will begin immediately and continue until the position is filled. To ensure full consideration, application materials should be submitted no later than February 8, 2019.

Please contact Ashley Malcolm, Program Assistant for the Office of the Dean, with any questions, at ashley.2.malcolm@uconn.edu. For more information regarding the School of Fine Arts, please visit our website at http://sfa.uconn.edu.

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. (Search 2019333)

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on February 18, 2019.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

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