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Contract & Grant Specialist

Job Details

Job Summary Requisition Number: 29227 Job Title: ADMINISTRATIVE SPECIALIST Working Title: Contract & Grant Specialist Salary: $20.89 - $41.37 hourly Job Type: Career Department Name: 3090-OFC OF CONTRACT & GRANT ADMIN Department Website URL: http://ora.research.ucla.edu/ocga/Pages/OCGA_Home.aspx Job Summary Statement: The Office of Contract and Grant Administration (OCGA) is a part of the Office of Research Administration (ORA) which supports the UCLA research program by providing leadership, professional guidance and administrative services to faculty, department administrators, and students. The Contract & Grant Specialist is a member of a Contract & Grant Team handling various administrative and analytical tasks related to contracts and grants for research, public service and training projects supported by government (federal, state, county and municipal) and non-profit entities (foundations, educational institutions, research organizations).
Duties include addressing questions and concerns regarding existing contracts and grants; responding to requests for information from Principal Investigators, departmental staff, and agency personnel; the initial review and analysis of proposals ready for submission and incoming awards; the initiation of award set-up; the analysis of information to support the financial requirements, proposal requirements and business processes of Office of Contracts & Grants Administration (OCGA) as well as the University; and the coordination of submissions. Carry out research and special projects; communicate with staff and others throughout the University to define issues and expedite resolution; communicate with funding agencies on behalf of UCLA; and handle sensitive information, such as the coordination of conflict of interest disclosure forms. Percentage of Time: 100% Shift Start: 8:00 am Shift End: 5:00 pm function checkForSelectedStatus(){ return true;} Qualifications for Position 15 Records Qualifications Required/Preferred One to two years of experience with contract and grant related policies and procedures. Preferred Knowledge of regulations regarding contract and grant administration and/or working knowledge of federal, state, local and private agency guidelines. Preferred Strong interpersonal skills to work effectively with faculty, administrators and funding agency personnel. Required Demonstrated skill in the use of computers using Windows-based software, general working knowledge of spreadsheet software and database entry, and working knowledge of the internet. Required Demonstrated ability to interpret financial administrative concepts as presented in contract and grant documents. Required Skill in preparing routine correspondence using proper grammar, spelling and punctuation. Required A strong attention to detail with the ability to identify inconsistencies. Required Quantitative skills sufficient to review proposal and award budgets for accuracy. Required Ability to develop and maintain an awareness of external regulations and laws, university policies and funding agency policies that apply to grant and contract preparation, submission and award processing. Required Strong problem solving skills. Required Ability to work independently as well as work effectively in a group. Required Ability to gather information necessary for resolving questions and solving problems. Required Ability to maintain composure and productivity despite multiple deadlines, frequent interruptions, and distractions and competing priorities. Required Strong oral and written communication skills. Required Strong organizational skills. Required Additional Posting Information Bargaining Unit: 99-Policy Covered Application Deadline: 03-31-2019 External Posting Date: Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=74856 Special Instructions: Contact information: Number of Positions: 2 function checkForSelectedStatus(){ return true;} Special EmploymentDesignations/Requirements Per UC Policy Conflict of Interest: N/A Critical: Continued employment contingent upon completion of satisfactory background investigation. Driving Record: N/A E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response CANRA:
Is this position designated as a mandatory reporter under CANRA? No Other Special Employment Requirements: Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures. function checkForSelectedStatus(){ return true;} The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy

Organization

Working at California State University, Los Angeles

Mission

Cal State LA transforms lives and fosters thriving communities across greater Los Angeles. We cultivate and amplify our students' unique talents, diverse life experiences, and intellect through engaged teaching, learning, scholarship, research, and public service that support their overall success, well-being, and the greater good.

Vision

Cal State LA will be internationally recognized as the premier comprehensive public university in greater Los Angeles. We are dedicated to delivering cutting-edge academic programs that prepare students to be innovative leaders in both their professional and civic lives and to serving the public good through initiatives that engage local, regional, and global communities in mutually beneficial partnerships.

Values

  • Students First – We put our students' academic success, career-readiness, and well-being at the center of everything we do.
  • Pushing Boundaries – We set ambitious goals to challenge and inspire us, benefitting our role as L.A.'s premier comprehensive public university.
  • Engagement, Service, and the Public Good – We foster meaningful, collaborative relationships that contribute to the public good among the University community, alumni, and local, regional, and global communities.
  • Diversity, Equity, and Inclusion – We cultivate diversity, expect cultural competence, and actively seek perspectives and engagement from all constituents in our community, to develop just and equitable expectations.
  • Student Engagement – We encourage our students to take ownership of their own campus experiences by seeking opportunities that promote inclusion, a sense of belonging, and leadership.
  • Engaged Teaching and Learning – We cultivate and amplify our students' unique talents, diverse life experiences, and intellect through engaged teaching, learning, scholarship, research and vibrant student life.
  • Academic Distinction – We foster and promote academic distinction through innovation, academic rigor and the pursuit of lifelong learning.
  • Community of Scholars – We foster a community of scholars among faculty and students engaged in research, scholarship, and creative accomplishments.
  • A Culture of Excellence – We encourage and expect all members of our University community to pursue academic, professional, and personal excellence.
  • Transparent Collaborative Decision-Making – We make data-informed, evidence-based decisions and are collaborative and transparent in our approach and communication.
  • Mutual Respect – We are committed to cultivating a supportive and accepting environment where each of us commits to fostering a culture of respect for all.
  • Academic Freedom – We promote academic freedom and professional ethics.

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