Program Representative
- Employer
- California State University, Los Angeles
- Location
- Los Angeles, CA
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- Faculty Jobs
- Arts & Humanities
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- Technology, Analysts & Programming
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
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Job Details
Job Summary Requisition Number: 29340 Job Title: PROGRAM REPRESENTATIVE II Working Title: Program Representative Salary: $20.89 - $41.37 hourly Job Type: Career Department Name: 0513-EDUCATIONAL INITIATIVES Department Website URL: http://www.uei.ucla.edu/ Job Summary Statement: Undergraduate Education Initiatives collaborates with faculty and departments across campus to develop innovative, interdisciplinary educational programs for all undergraduate students at UCLA. UEI programs serve UCLA's 30,000 undergraduates with an annual budget of $5.06M in general funds as well as extramural funding sources.
Under general supervision of the Manager, the Program Representative II for UEI provides program coordination and administrative support for the Center for Community Learning (CCL), UCLA Cluster Program, and other programs and initiatives under UEI. Major responsibilities include providing programmatic support to the directors of CCL and the Cluster Program; managing the front desk reception team of student workers; coordinate CCL graduate student appointment scheduling and office space; and assisting with other special projects and operational tasks as needed.
In addition, the Program Representative II manages marketing and communications across UEI. This includes developing and implementing marketing strategies and content for all UEI programs; managing complex program websites; developing and designing print collateral including flyers, brochures, programs, and other publication materials; collaborating with video production team on UEI projects; overseeing all social media activity across all platforms; and serving as UEI's communications liaison. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm function checkForSelectedStatus(){ return true;} Qualifications for Position 19 Records Qualifications Required/Preferred 1.Skill in assessing situations and solving problems, formulating logical and objective conclusions, making creative and constructive recommendations and implementing changes. Required 2.Ability to gather data, analyze information and exercise mature judgment, using initiative and creativity. Required 3.Skill in prioritizing data; organizing materials, information and people; locating resources; arranging calendars and schedules; and setting and meeting deadlines. Required 4.Ability to multi-task, work independently and make decisions when appropriate, and follow through on assignments with minimal supervision. Required 5.Skill in managing diverse programs and projects to create ideas, determine courses of action, and select methods of implementation. Required 6.Organizational skills to prioritize a wide variety of work assignments and give attention to detail when faced with conflicting deadlines, frequent interruptions and changing circumstances. Required 7.Ability to evaluate and assess efficiency of websites and computer databases, suggest viable improvements and facilitate appropriate implementations. Required 8.Oral communication skills to convey information clearly and accurately to faculty, students, staff, the public, and outside vendors. Required 9.Ability to establish and maintain cooperative working relationships with all levels of campus administration, faculty, students and visitors, and to interact in a professional manner with people from various backgrounds and cultures. Required 10.Demonstrated ability to handle confidential and sensitive information with discretion and tact. Required 11.Skill in screening applicants, interviewing, hiring, training and supervising student workers. Required 12.Working knowledge of University administration, organization, policies, procedures and practices as well as departmental, academic, and administrative offices conducting business pertinent to undergraduate education. Preferred 13.Demonstrated skill and proficiency using the Internet and computer software programs such as Microsoft Word, Excel, Access, Outlook, PowerPoint, and Publisher to perform web research, retrieve, compile and summarize data, create reports and graphic publications, schedule meetings, etc. Required 14.Skill in writing memoranda, correspondence, analyses and proposals employing logical arguments, appropriate facts and data, correct grammar and style, speed and accuracy. Skill in proofreading reports and editing copy. Required 15.Working knowledge of UCLA online systems such as BruinBuy, Counselor Desktop, and Facilities Preferred 16.Familiarity with graphic and website design, and working knowledge of web and graphic design software, and website creating tool such as WordPress. Preferred 17.Working knowledge of recording equipment including video camera, digital audio recorder, and still photographic equipment. Preferred 18.Skill in writing copy for advertising, feature articles, brochures, event collateral, web and email copy, video scripts, case statements, presentations, direct mail letters and other marketing materials. Preferred 19.Must be able to maintain regular schedule and on-time attendance. Required Additional Posting Information Bargaining Unit: 99-Policy Covered Application Deadline: 01-31-2019 External Posting Date: Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=74992 Special Instructions: Please submit a cover letter and resume when applying. Thank you.
The target salary range for this position is between the posted minimum and $23.00 hourly. Contact information: Number of Positions: function checkForSelectedStatus(){ return true;} Special EmploymentDesignations/Requirements Per UC Policy Conflict of Interest: N/A Critical: Continued employment contingent upon completion of satisfactory background investigation. Driving Record: N/A E-Verify Check:
Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information This position does not require E-Verify check. CANRA:
Is this position designated as a mandatory reporter under CANRA? No Other Special Employment Requirements: Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures. function checkForSelectedStatus(){ return true;} The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy
Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy
Under general supervision of the Manager, the Program Representative II for UEI provides program coordination and administrative support for the Center for Community Learning (CCL), UCLA Cluster Program, and other programs and initiatives under UEI. Major responsibilities include providing programmatic support to the directors of CCL and the Cluster Program; managing the front desk reception team of student workers; coordinate CCL graduate student appointment scheduling and office space; and assisting with other special projects and operational tasks as needed.
In addition, the Program Representative II manages marketing and communications across UEI. This includes developing and implementing marketing strategies and content for all UEI programs; managing complex program websites; developing and designing print collateral including flyers, brochures, programs, and other publication materials; collaborating with video production team on UEI projects; overseeing all social media activity across all platforms; and serving as UEI's communications liaison. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm function checkForSelectedStatus(){ return true;} Qualifications for Position 19 Records Qualifications Required/Preferred 1.Skill in assessing situations and solving problems, formulating logical and objective conclusions, making creative and constructive recommendations and implementing changes. Required 2.Ability to gather data, analyze information and exercise mature judgment, using initiative and creativity. Required 3.Skill in prioritizing data; organizing materials, information and people; locating resources; arranging calendars and schedules; and setting and meeting deadlines. Required 4.Ability to multi-task, work independently and make decisions when appropriate, and follow through on assignments with minimal supervision. Required 5.Skill in managing diverse programs and projects to create ideas, determine courses of action, and select methods of implementation. Required 6.Organizational skills to prioritize a wide variety of work assignments and give attention to detail when faced with conflicting deadlines, frequent interruptions and changing circumstances. Required 7.Ability to evaluate and assess efficiency of websites and computer databases, suggest viable improvements and facilitate appropriate implementations. Required 8.Oral communication skills to convey information clearly and accurately to faculty, students, staff, the public, and outside vendors. Required 9.Ability to establish and maintain cooperative working relationships with all levels of campus administration, faculty, students and visitors, and to interact in a professional manner with people from various backgrounds and cultures. Required 10.Demonstrated ability to handle confidential and sensitive information with discretion and tact. Required 11.Skill in screening applicants, interviewing, hiring, training and supervising student workers. Required 12.Working knowledge of University administration, organization, policies, procedures and practices as well as departmental, academic, and administrative offices conducting business pertinent to undergraduate education. Preferred 13.Demonstrated skill and proficiency using the Internet and computer software programs such as Microsoft Word, Excel, Access, Outlook, PowerPoint, and Publisher to perform web research, retrieve, compile and summarize data, create reports and graphic publications, schedule meetings, etc. Required 14.Skill in writing memoranda, correspondence, analyses and proposals employing logical arguments, appropriate facts and data, correct grammar and style, speed and accuracy. Skill in proofreading reports and editing copy. Required 15.Working knowledge of UCLA online systems such as BruinBuy, Counselor Desktop, and Facilities Preferred 16.Familiarity with graphic and website design, and working knowledge of web and graphic design software, and website creating tool such as WordPress. Preferred 17.Working knowledge of recording equipment including video camera, digital audio recorder, and still photographic equipment. Preferred 18.Skill in writing copy for advertising, feature articles, brochures, event collateral, web and email copy, video scripts, case statements, presentations, direct mail letters and other marketing materials. Preferred 19.Must be able to maintain regular schedule and on-time attendance. Required Additional Posting Information Bargaining Unit: 99-Policy Covered Application Deadline: 01-31-2019 External Posting Date: Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=74992 Special Instructions: Please submit a cover letter and resume when applying. Thank you.
The target salary range for this position is between the posted minimum and $23.00 hourly. Contact information: Number of Positions: function checkForSelectedStatus(){ return true;} Special EmploymentDesignations/Requirements Per UC Policy Conflict of Interest: N/A Critical: Continued employment contingent upon completion of satisfactory background investigation. Driving Record: N/A E-Verify Check:
Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information This position does not require E-Verify check. CANRA:
Is this position designated as a mandatory reporter under CANRA? No Other Special Employment Requirements: Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures. function checkForSelectedStatus(){ return true;} The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy
Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy
Organization
Working at California State University, Los Angeles
Mission
Cal State LA transforms lives and fosters thriving communities across greater Los Angeles. We cultivate and amplify our students' unique talents, diverse life experiences, and intellect through engaged teaching, learning, scholarship, research, and public service that support their overall success, well-being, and the greater good.
Vision
Cal State LA will be internationally recognized as the premier comprehensive public university in greater Los Angeles. We are dedicated to delivering cutting-edge academic programs that prepare students to be innovative leaders in both their professional and civic lives and to serving the public good through initiatives that engage local, regional, and global communities in mutually beneficial partnerships.
Values
- Students First – We put our students' academic success, career-readiness, and well-being at the center of everything we do.
- Pushing Boundaries – We set ambitious goals to challenge and inspire us, benefitting our role as L.A.'s premier comprehensive public university.
- Engagement, Service, and the Public Good – We foster meaningful, collaborative relationships that contribute to the public good among the University community, alumni, and local, regional, and global communities.
- Diversity, Equity, and Inclusion – We cultivate diversity, expect cultural competence, and actively seek perspectives and engagement from all constituents in our community, to develop just and equitable expectations.
- Student Engagement – We encourage our students to take ownership of their own campus experiences by seeking opportunities that promote inclusion, a sense of belonging, and leadership.
- Engaged Teaching and Learning – We cultivate and amplify our students' unique talents, diverse life experiences, and intellect through engaged teaching, learning, scholarship, research and vibrant student life.
- Academic Distinction – We foster and promote academic distinction through innovation, academic rigor and the pursuit of lifelong learning.
- Community of Scholars – We foster a community of scholars among faculty and students engaged in research, scholarship, and creative accomplishments.
- A Culture of Excellence – We encourage and expect all members of our University community to pursue academic, professional, and personal excellence.
- Transparent Collaborative Decision-Making – We make data-informed, evidence-based decisions and are collaborative and transparent in our approach and communication.
- Mutual Respect – We are committed to cultivating a supportive and accepting environment where each of us commits to fostering a culture of respect for all.
- Academic Freedom – We promote academic freedom and professional ethics.
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