Posting Details

Position Information

Business Title Office Assistant Position Number Home Department Theatre Employment Type Regular (Continuous) Full-Time/Part-Time Part-Time Appointment Staff (10-Month) Time Limited? No Time-Limited Appointment Length No Response Work Schedule

Typically weekday hours
Will be determined based on program needs
May include working evening/weekends only during showtimes.

Work Hours per week 19 Travel Required? N Primary Function of Organizational Unit

Under direct supervision, this position performs a variety of office support and clerical duties for the Theatre Department. These include office clerical duties requiring general knowledge and application of various work methods and procedures that may be complex. The primary responsibility of the position is to oversee, track and monitor departmental expenditures and budgets, coordinate payment of invoices and ordering supplies using appropriate University procedures and forms, and provide frequent budget reports. Budget responsibility may include working as evening/weekend Box Office Assistant for the Theatre Department. Evenings/weekends may be required only during show times, including approximately thirty (30) nights and weekends during the school year. Hours vary according to stage production; 6:00-8:30pm Wed.-Sat. or 12:00-2:30pm Sundays. Perform the following duties including but not limited to: sell tickets, collect money, record number of receipts, reconcile funds, post box office data to financial spreadsheet and report to the Theatre Box Office Manager/Office Coordinators.

Secondary responsibility is to provide general clerical duties for the department.

Primary Purpose of Position

Under direct supervision, this position performs a variety of office support and clerical duties for the Theatre Department. These include office clerical duties requiring general knowledge and application of various work methods and procedures that may be complex. The primary responsibility of the position is to oversee, track and monitor departmental expenditures and budgets, coordinate payment of invoices and ordering supplies using appropriate University procedures and forms, and provide frequent budget reports. Budget responsibility may include working as evening/weekend Box Office Assistant for the Theatre Department. Evenings/weekends may be required only during show times, including approximately thirty (30) nights and weekends during the school year. Hours vary according to stage production; 6:00-8:30pm Wed.-Sat. or 12:00-2:30pm Sundays. Perform the following duties including but not limited to: sell tickets, collect money, record number of receipts, reconcile funds, post box office data to financial spreadsheet and report to the Theatre Box Office Manager/Office Coordinators.

Secondary responsibility is to provide general clerical duties for the department.

Key Functions and Related Job Duties

Key Function Administrative Support Job duties performed for the above function

Budget and box office duties include overseeing, tracking and monitoring departmental expenditures and budgets, coordinating payment of invoices and ordering supplies using appropriate University procedures and forms, and providing frequent budget reports. Budget responsibility may include working as evening/weekend Box Office Assistant for the Theatre Department. Evenings/weekends required only during show times, including approximately thirty (30) nights and weekends during the school year.

General clerical duties including filing, photocopying, maintaining records, making deliveries, ordering and maintaining supplies, answering telephones and receiving guests in the office. Following the appropriate institutional policies and procedures, this position assists the web page content manager with composing the content and updating the department website.

Other Duties and Responsibilities

Other Duties and Responsibilities

N/A

Equal Opportunity Statement

Georgia College is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee and strives to create a campus environment which understands, fosters, and embraces the value of diversity. No person shall, on the grounds of race, color, sex, sexual orientation, religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by Georgia College.

Minimum Requirements

Proposed Minimum Experience/Education

High school diploma ; AND 1-3 years of clerical experience

Department Required Skills List any other requirements Other Job Requirements

Describe other job related requirements necessary to effectively perform the job's key functions such as license/certifications, required trainings, etc. Click here for requirement examples listed by occupation titles.

Select Type None Description of Requirement Preferences

Preferred Years Experience, Skills, Training, Education Posting Detail Information

Posting Number S0650 Desired Start Date 02/25/2019 Position End Date (if temporary) Open Date 01/22/2019 Close Date Open Until Filled Yes Minimum Pay Rate-Annually $9,832.50 Special Instructions Summary

Please go to gcsujobs.com and submit your cover letter, resume, and phone numbers of 3 references. Thank you.

Reference Letters

Reference Letters

Accept References No Minimum Requests 0 Last Day a Reference Provider Can Submit Reference Applicant Special Instructions Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you a High school diploma or equivalent; AND 1-3 years of related experience?
   • Yes
   • No

Applicant Documents Required Documents

1. Cover Letter/Letter of Application
2. Resume
3. List of 3 References and Contact Information

Optional Documents

1. Other Document