Director of Sponsored Programs

Job description

Job location: JD Alexander Florida Polytechnic Main Campus

Employment Type: Full-time
Posted data: 2019-01-23
Req: R817
Located along Florida’s I-4 High Tech Corridor, Florida Poly opened its doors in August 2014 as the state’s 12th university and the only one dedicated to core subjects in Science, Technology, Engineering and Mathematics (STEM education). The non-traditional academic environment focuses on applied learning, specifically in technology and engineering. Small class sizes give faculty the opportunity to work closely with high-caliber students, and the most advanced technology, including a Supercomputer, 3D printing lab, media lab and nanotechnology lab, sets Florida Poly apart from other state universities. Florida Poly’s innovative approach to higher education allows students to learn strong fundamentals within a traditional university department structure, while giving them opportunities to apply their learning through research and projects in emerging high-tech concentrations like Cyber Security, Big Data Analytics, Machine Intelligence and more. The University partners closely with industry leading firms, and faculty members are rewarded for more than just publishing. Industry involvement, problem solving, and the commercialization of technology and research through start-ups and small businesses are encouraged. 


Job Title   

Director of Sponsored Programs   

Job Description Summary   

This position performs administrative and technical functions associated with grants, contracts, and other agreements associated with internal and external funding sources. This position will also ensure compliance with both the University and award agency policies, manage sub‐contracts, track and support sponsored research applications, and assures timely compliance with grant and contract requirements.   

Job Description   


  • Provide pre-award support to faculty and staff, including but not limited to proposal development, budget development, and proposal submission.
  • Manage the day-to-day operations for the administration and management for sponsored research projects, to include functions in the areas of pre-award, post-award, compliance, financial management, external reporting and audit functions.
  • Assist administration in development of long-term organizational strategies, internal policies and business methods and research infrastructure development.
  • Development and coordination of education and training curriculum for faculty, staff, and students to train, enhance and promote research award administration processes, research compliance, export control, and responsible conduct in research.
  • Identify external funding opportunities, develop funding strategies and assist, approve and submit external proposal documents in accordance with university and external sponsor policies and regulations.
  • Work with legal counsel to negotiate contracts and awards with external funding agencies, ensure compliance with both university and award agency policies, manage sub-contracts with other institutions, track sponsored research applications and results, and oversee a smooth transition of awards to post-award activities.
  • Manage ongoing support of sponsored projects for the entire life of the award, to include oversight and management for areas, such as award acceptance, expenditures, fiscal management, effort reporting, award amendments and project closeout responsibilities.
  • Ensure research conducted on or off the University campus, including collaborative research with industry or other institutions, is conducted in compliance with university, local, state, federal and funding agency regulations.
  • Ensure issues and disputes are concisely communicated, resolved, and documented in accordance with applicable regulations, policies.

 Knowledge, Skills and Abilities

  • Ability to make administrative/procedural decisions and judgments.
  • Ability to perform complex tasks and to prioritize multiple projects.
  • Knowledge of federal, state and/or community funding sources and mechanisms.
  • Knowledge of grant funding policies and procedures.
  • Ability to communicate effectively, both orally and in writing.
  • Knowledge of pertinent government regulations as well as compliance requirements.
  • Demonstrated leadership skills and the ability to develop and implement policies and procedures.


  • Bachelor’s degree in Business, Finance, or related field.
  • Demonstrated experience with federal grants and/or contracts.


  • 3 years’ experience in sponsored programs/research administration
  • Experience with sponsored project administration, fiscal management or related business, preferably in a public institutional setting.

EXPECTED STARTING SALARY:  Commensurate with experience and qualifications


  • Positions are open until filled (or recruitment cancelled). Review of applications will begin immediately and continue until the position is filled.
  • Employment is contingent upon proof of the legal right to work in the United States. This proof must be provided prior to employment at the University. An appointment is not final until proof is provided.

APPLICATION PROCESS: All Applicants are required to submit the following in PDF format:

  • Letter of Application
  • Cover letter and Resume
  • List of at least 3 professional references (names and contact information)

Special Instructions Regarding Attachments:


Required attachments are listed on each posting.   Please be sure to attach all required documents in the Resume/CV field before continuing through the application. Once your application has been submitted, no changes may be made and additional attachments will not be considered. 


An unofficial copy of the degree/transcript is acceptable during the application process. For positions requiring a degree, the official transcripts are required upon hire. 


Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline.


All document(s) must be received on or before the closing date of the job announcements.


This position requires a background check, which may include a level II screening as required by the Florida Statute §435.04.  





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Job No:
Posted: 2/7/2019
Application Due: 5/20/2019
Work Type: