Program Administrator

Job description



Program Administrator
University of California, Los Angeles



Requisition Number: 29503
Salary:

Position Description:


Program Administrator (Req. 29503)

The Program Administrator is responsible for the logistical implementation and event coordination for open enrollment and custom executive education programs. S/he holds various administrative responsibilities for EE The Incumbent assigns work to student support staff and oversees their work product. S/he negotiates with and acts as a liaison to vendors and suppliers and is responsible for ensuring that suppliers, vendors, and program faculty get paid in a timely manner. Additionally, the Program Administrator is responsible for maintaining and management of EE's Executive Lounge, setting up classrooms for program use, and acting alongside or in place of the Program Manager for some EE programs.

Requirements

Application Instructions:
Applicants must submit their qualifications via UCLA's Career Opportunities website at https://hr.mycareer.ucla.edu. Reference UCLA REQ. # 29503

The complete listing of qualifications is available on UCLA's official job posting.

  • Demonstrated experience in the area of program implementation and logistics.

  • Demonstrated experience in the area of program budget creation, management and analysis.

  • Knowledge of accounting, with demonstrated ability to process invoices, track expenses and adhere to budgets.

  • Strong proficiency using various hardware and software programs: Word (creation of forms & tables, signs, labels), Excel (formulas, database function, spreadsheets, data sorts, mail merges, etc.), PowerPoint, email, electronic calendaring system, Internet (web searches), contact management software, (SalesForce preferred) travel and entertainment reimbursement software (Express preferred), database, Zoom and other video conferencing and online delivery platforms; Adobe Suite, including InDesign, Photoshop, Illustrator.

  • Management supervision skills, including: organizing work flow to accomplish established objectives, delegating responsibility; training, evaluating subordinate effectiveness; administering necessary discipline.

    Benefits

    UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

    The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy - http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

    To Apply, visit:
    http://hr.mycareer.ucla.edu/applicants/Central?quickFind=75196


    For full application instructions and position description, please visit: http://hr.mycareer.ucla.edu/applicants/Central?quickFind=75196

    The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction






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    Job No:
    Posted: 2/7/2019
    Application Due: 3/1/2019
    Work Type:
    Salary: