Position Information Job Title Associate, (Confidential Position) Continuing and Professional Studies (CPS) Extended Search Working Title Associate, Continuing and Professional Studies (CPS) Requisition Number 063369 Department Continuing and Professional Studies Location Lincroft Job Description The Associate of Continuing and Professional Studies (CPS) provides clerical/secretarial support to the Dean of CPS including day-to-day office functions, scheduling, budget maintenance and the tracking, processing, and organization of department records and reporting. Description of Duties/Selection Criteria Prepare reports including budget summaries, and other data summaries as needed. Gather data/information and coordinate for special projects. Perform office support functions including the preparation of routine letters, editing, proof reading and distribution of reports. Manipulate data to provide reports or other requested information.

Schedule and coordinate meetings and ensure the accuracy of the calendar for meetings between the Dean and various stakeholders, including but not limited to: students, instructors, members of the Senior Executive Leadership Team (SELT), the President's Cabinet, workforce development and business partners, the College President, Board members and County Freeholders.

Review documents submitted for the Dean's approval. Ensure that the documentation is accurate and in compliance with the College Policies, including the review and track hourly timesheets for hourly CPS employees. Assist with travel arrangements and submission of appropriate documentation for reimbursement.

Screen and prioritize all incoming mail for the Dean of CPS. Maintain follow up files to ensure correspondence is answered in a timely manner. Draft routine correspondence for review by the Dean or Directors.

Initiate facilities maintenance requests and follow-up for timely completion.

Provide departmental support to CPS Operations as needed and during peak periods, including, but not limited to:
Functional support at required meetings.
Input for purchase requisitions for the Office of CPS operating budget. Additional help to CPS Operations support staff.

Perform others duties and responsibilities as assigned. Minimum Qualifications Associate's Degree; or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Two years of working experience, preferably within an educational environment.

Strong interpersonal and organizational skills.
Ability to respond accurately to inquiries, resolving routine problems and questions in a timely manner.
Strong documentation skills and attention to detail.
Ability to understand and employ discretion, strict confidentiality and diplomacy. Computer literacy skills at an intermediate level with the ability to utilize and apply Microsoft Office Outlook, Word, Excel, and PowerPoint as well as specialized software programs and computer applications.
Ability to learn and apply office practices, procedures, policies, and regulations that are essential to the position. Preferred Qualifications & Special Considerations (i.e. overtime, expertise in, physical requirements, flexible in schedule, travel, preferred qualifications, etc) Knowledge of Monmouth County and its communities preferred. Special Instructions to Applicants Pay Rate $40,455 Pay Basis Annually Job Open Date 02-05-2019 Job Close Date 02-20-2019 Job Category Support Staff/Non-Represented Duration, If Temporary: Job Type Full-Time Grade/Rank N4 Desired Start Date: Hours Residency Requirement NJ Residency function checkForSelectedStatus(){ return true;}