Assistant Director of Recruitment, MBA-P

Posting Number: R0001913
Location: Portland Campus


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Position Summary:The Assistant Director of Recruitment MBA-P is responsible for lead and application generation, as well as inquiry management in the MBA for Professionals program at the Atkinson Graduate School of Management. Serving as an admissions recruiter and counselor, this position is responsible for identifying, contacting, and maintaining relationships with prospective students from the point of inquiry through matriculation. In addition, this individual maintains application files and inquiry records, plans on-campus and off-campus programs, conducts corporate business outreach, which includes participation in networking events, sponsorship's, professional association meetings, and conferences.

This position works collaboratively with the Director of Recruitment MBA-P and the Director of Admissions MBA-P, as well as the full-time, Early Career/Career Change Admissions team to meet enrollment goals. This position can be based in either Portland or Salem, Oregon and will require significant time spent in both cities.

Essential Duties:
The duties and responsibilities of this position include, but are not limited to, the following functions, which are not listed in any particular order:

Recruitment:
1. Serves as the first point of contact for prospective MBA students by providing program, application, and admission information through in-person meetings, telephone calls, electronic communications, social media sites, and personal correspondence.
2. Generates prospective student interest and leads through on-campus and off-campus recruitment activities, including informational presentations, one-on-one meetings, receptions, business forums, employment and career fairs, company site visits, and participation in business associations and organizations.
3. Plans and executes recruitment programs and events.
4. Maintains positive relationships with Corporate Partners and seeks new professional organizations to partner with.
5. Plans, organizes, and executes recruitment information sessions, presentations, and workshops at the offices of corporate partners.
6. Coordinates and manages prospective student class visits.
7. Assists with managing communication workflow related to recruitment and yield activities.
8. Works with the Director of Marketing to develop web and media content, including recruitment publications and correspondence. Maintains and manages publication inventory.
9. Inputs and maintains CRM records for prospective and current students, employers, and alumni.
10. Monitors application outputs, changes, and trends. Reports lead generation activities on a weekly basis.
11. Demonstrates functional knowledge and understanding of financial aid and scholarship application processes.
12. Exercises exceptional professional judgment and ethical behavior in interactions with prospective students and community members.
13. Protects and properly utilizes University resources and monies.
14. Creates and maintains a strong and active professional network.

Application Management:
1. Creates and manages application files. Collects required credentials and application materials from prospective students and catalogs their receipt. Frequently monitors individual student progress and attrition throughout the application process.
2. Manages and routinely updates and maintains records in Salesforce and Colleague, Willamette University's student information systems.
3. Regularly communicates with prospective students regarding their application status.
4. Drafts application summaries and reports.
5. Works closely with the Director of Recruitment and Director of Admission to ensure a high level of service to prospective students.
6. Strongly demonstrates the ability to work with confidential information. Ensures and safeguards University compliance with Federal laws and statutes pertaining to student records.
7. Works with prospective students and Director of Admission to gather required information and documentation related to transfer credit articulation.

Admission:
1. Updates student files and electronic records after admission.
2. Coordinates with University departments—Financial Aid, Health Center, Registrar's Office, Student Accounts, etc.—to ensure timely receipt of required information and documentation for admitted students.
3. In collaboration with the Director of Recruitment plans, organizes, and executes new student orientation programs several times per year. Assists with other school events, including but not limited to commencement and the Career Connections Conference.

Interdepartmental:
1. Participates actively as a member of the Atkinson Graduate School of Management admission team. Makes positive contributions to discussions related to recruitment, admission, student enrollment, and departmental budgets.
2. Participates actively in the recruitment activities of any Atkinson Graduate School of Management program as assigned.
3. Protects confidential information in interactions with faculty, students, staff, alumni, donors, and any other unauthorized person or group.
4. Performs other duties as assigned.

Minimum Qualifications:
1. A bachelor's degree is required.
2. Two or more years of experience with personal selling, integrated marketing communication strategy, enrollment management, college admissions, or management education.
3. Strong interpersonal, verbal, written, and listening communication skills. Demonstrated ability to communicate and explain programs, policies, and procedures to a broad constituency of individuals from diverse backgrounds and experiences.
4. Strong organizational and time management skills with a high level of self-motivation and direction. Ability to effectively manage multiple projects and tasks in a manner consistent with all Atkinson School and University policies and procedures.
5. Ability to work evenings and weekends, as well as travel when needed. The Atkinson School has locations in both Portland and Salem, Oregon, and this position will maintain a regular presence on both campuses. This position also requires regular, local travel to corporate offices and other locations throughout the Portland metro area and the mid-Willamette Valley.
6. Proficiency with the Microsoft Office Suite is required. Experience with Salesforce or a comparable CRM is strongly preferred. A willingness to learn new computer skills is necessary for this position.
7. Ability to accurately input, maintain, collect and monitor database information and hard copy files. Experience with data collection, database management, data extraction and report generation proficiency is preferred.
8. Ability to author and maintain simple web page content, links, and photographs.
9. Ability to exercise discretion, maintain confidentiality make independent, sound decisions and utilize good judgment.
10. Experience in planning, organizing, and facilitating programs and events.
11. Experience working with corporate managers, recruiters, and business leaders.
12. Ability to work independently and work collaboratively as a member of a team, as well as establish and maintain harmonious relations with administrators, staff, faculty, employers, students, prospective students, alumni and others in a manner that positively portrays the University and its programs, personnel and philosophy.
13. Must possess a current driver's license valid in the state of Oregon or ability to obtain one within 30 days of hire and a driving record insurable by the University's insurer.

Preferred Qualification:
1. MBA from an AACSB accredited institution

Salary Range: $55,000 - $62,000

You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
• Current Resume

Incomplete applications will not be considered.


Apply online at https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Portland-Campus/Assistant-Director-of-Recruitment--MBA-P_R0001913

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.

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