Senior Manager, Human Resources
- Employer
- Dominican University of California
- Location
- San Rafael
View more
- Administrative Jobs
- Institutional & Business Affairs, Human Resources & Employee Development
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Senior Manager, Human Resources
Dominican educates and prepares students to be ethical leaders and socially responsible global citizens who incorporate the Dominican values of study, reflection, community and service into their lives. The University is committed to diversity, sustainability and the integration of the liberal arts, the sciences and professional programs. Dominican University of California is an independent university offering the best of Liberal Arts combined with a rigorous professional education. Founded in 1890, Dominican enjoys an over century-long reputation for excellence in scholarship, research and community outreach. The University offers more than 60 academic programs that reflect the diversity and creativity of both the faculty and the students. With about 1,900 students and a student to faculty ratio of 10:1, Dominican is able to successfully blend the personal attention associated with smaller schools with the academic resources of a larger university.
Resume/CV and cover letter are required and must be attached in attachment section of the application process (Step 2). Refer to the posting instructions for any additional materials that may be required.
Refer to the Dominican Employment Page here for adjunct opportunities and application instructions.
Title: Senior Human Resources Manager
Department: Human Resources
Division: Finance & Administration
Reports to: Director of Human Resources
Status: Exempt, Full-time
Position Summary
Dominican University of California is seeking a dynamic individual for a Senior Human Resources Manager position. Reporting to the Director of Human Resources, the candidate should have experience with managing a wide range of Human Resources functions to support the Human Resources department. Areas of responsibility include workforce planning, recruitment, orientation and onboarding, employee lifecycle management including position analysis and reclassifications, employment compliance, immigration, as well as retention and recognition. The position serves as the department lead for non-employee personnel management and HR office operations. This position also supervises 2 full-time HR employees, and helps direct the work of HR Office student assistants.
Responsibilities
Recruitment, Onboarding, and Employment Lifecycle Management
- Develop, implement, and enforce practices for all recruitment related activities to improve the efficacy and efficiency of our recruitment efforts.
- Partner with hiring managers across the University to support their recruiting needs and source the best qualified candidates for each position through training and on-going support and communication.
- Manage drafting and placing position announcements and ads for staff and faculty recruitment in various publications and media.
- Provide guidance to hiring managers regarding ATS access and support for reviewing, tracking and managing resumes.
- Oversee maintenance of recruitment files and folder contents and maintain recruitment calendar for the human resources team.
- Manage sharing of recruitment status updates with senior University administration.
- Supervise team members in completing background checks and clearance, as well as education verifications.
- Create and oversee correspondence and communication to applicants.
- Manage employment authorization in accordance with legal guidelines.
- Monitor and manage restricted work authorizations including Visas and immigration paperwork, ensuring ongoing review of expirations for renewal.
- Facilitate employee visa and immigration initiatives including H1-B and permanent residency, working with immigration attorney.
- Manage ad-hoc position reclassifications and compensation reviews including position analysis and gathering benchmark data.
- Coordinate special employment procedures and orientations, such as Summer Sports Camps hiring process and twice-annual Faculty Orientation.
- Manage oversee content and presentation of new hire orientations upon an employee's first week of employment.
- Provide updated orientation and on-boarding process to best meet our goal of early employee engagement and introduction.
- Ensure compliance with state and federal employment laws.
- Facilitate compliance with University's Collective Bargaining Agreement for adjunct faculty members, including monthly and ad-hoc reporting, verifying outside teaching points and points related to terminal degree completion. Partner with Academic Affairs and each School's Director of Operations as needed to resolve inquiries and/or discrepancies about individual adjunct's points, tier and step assignments.
- Supervise Human Resources Manager and Coordinator, and delegate duties as necessary.
Personnel Planning and Organizational Development
- In partnership with the Human Resources Director, assist with personnel inventories and gap analyses to assess and plan for personnel across the University.
- Provide guidance and suggestions regarding department structures and hiring strategies, updating org charts as necessary.
- Review and maintain job descriptions to reflect positions responsibility changes and preserve compliance with FLSA position classification.
Department Operations and Administration
- Purchase and maintain all office supplies and equipment for efficient and effective department functioning.
- Establish and manage vendor relationships as necessary.
- Charge designated invoice payments and supplies on DUC credit card (p-card). Reconcile p-card monthly for the department.
- Guide HR Student Workers in completing administrative tasks for the department.
- Create and manage systems to improve department workflow and operations.
- Provide calendar management for the department as needed.
- Coordinate event and meeting logistics including room scheduling, catering, communications, invitations and event set-up and hosting.
Employee Recognition and Retention
- Provide direction in coordinating annual Employee Penguin Party (Service Awards) by acting as the lead for the committee, ensuring smooth and successful event delivery. Create and maintain event coordination timeline. Manage and monitor event budget as well as employee award eligibility.
- Manage and advocate Penguin Pat employee recognition program. Track and celebrate recipients. Promote increased reliance on the tool for employee acknowledgement.
Non-Employee Personnel Management
- Act as primary point of contact for questions about non-employee personnel, including volunteers, Independent Contractors and agency temps.
- Review requests for non-employee personnel to ensure appropriate worker classification. Advise and educate departments on best practices for non-employee onboarding.
- Facilitate background checks and assign trainings to non-employee workers as needed.
Perform other duties and projects as requested by Director of Human Resources.
Required Qualifications
- Bachelor's degree on related field
- Minimum of 3-5 years' experience in Human Resources
- Knowledge and applied experience with resolving constituent concerns
- Experience with using Human Resources Information Systems
- Strong employee customer service orientation with excellent interpersonal skills
- Excellent written and verbal communication skills
- Excellent time management skills and abilities
- Strong computer skills including MS Office Suite
- Must be professional, diplomatic and able to serve a variety of constituents with equity, fairness and tact
Preferred Qualifications
- Experience in Higher Education
- PHR, SPHR, SHRM-CP or SHRM-SCP certification
- Familiarity with Workday preferred
Additional Position Information
- Priority will be given to applications submitted by March 1, 2019; however additional applications may be considered until the position is filled
- Must be willing to consent to a background check
Dominican University of California is an independent, international, learner-centered university, offering both undergraduate and graduate programs. Dominican has a
1:10 teacher-to-student ratio, an average class size of 16, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring.
Application Procedures
Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.
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Organization
Working at Dominican University of California
Dominican University of California is an independent university offering the best of Liberal Arts combined with a rigorous professional education. Founded in 1890, Dominican enjoys an over century-long reputation for excellence in scholarship, research and community outreach.
The University offers more than 60 academic programs that reflect the diversity and creativity of both the faculty and the students. With about 1,900 students and a student to faculty ratio of10:1, Dominican is able to successfully blend the personal attention associated with smaller schools with the academic resources of a larger university.
Mission:
Dominican University of California educates and prepares students to be ethical leaders and socially responsible global citizens who incorporate the Dominican values of study, reflection, community, and service into their daily lives. The University is committed to diversity, sustainability, and the integration of the liberal arts, the sciences, and professional programs.
Academic Life:
Dominican’s focus on interdisciplinary studies provides a challenging academic environment with four schools, 24 majors, and an average class size of 16.
In the sciences, the University excels at involving undergraduates in sophisticated research projects that enable students to present at national academic conferences and publish alongside their faculty mentors in peer-reviewed journals.
In the humanities, students may combine dance and musical performance with the study of philosophy, literature, world cultures, and religion.
Dominican offers strong undergraduate professional programs in business, education, and nursing. There are also graduate offerings in these disciplines, as well as in counseling psychology and occupational therapy.
Dominican Diversity:
Dominican students come from across the United States. Although primarily from the Bay Area and Northern California, students come from 18 countries, including Brazil, China, Ireland, Japan, Russia, Spain, Taiwan, Thailand, and Turkey.
More than 80 percent of undergraduate students attending Dominican receive some form of financial aid, allowing students from diverse backgrounds to further their education. The University focuses in global community outreach and bringing a diverse range of faculty and students to campus.
Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment.
- Telephone
- 4154583775
- Location
-
50 Acacia Ave
San Rafael
California
94901
US
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