Position Details

Classification Information

Classification Title Admin Specialist/Coordinator Regular/Temp Regular Full-time/Part-time Full-Time Position Notes

All part-time and temporary positions must abide by the ACA rules and regulations. In addition, part-time positions must abide by Valdosta State University regulations including allowed hours worked.

Position Information

Position Title Admin Specialist/Coordinator Job Search Identifier Staff Proposed Salary $31,828.00 General Summary of Responsibilities

This position is responsible for coordinating the varied projects and assignments produced by the Office of Communications and Marketing. Primary responsibilities include project management, client relations, proofing coordination, inventory, cost estimation, billing, and office administration. This position reports to the Executive Director of Communications and Marketing. Communications and Marketing is a full service creative and public relations agency serving the university’s creative, communications, and marketing needs.

Required Qualifications

• Completion of High School Diploma/GED
• Strong organizational skills
• Professional experience in comparable position

Preferred Qualifications

• Completion of a bachelor’s degree
• Experience in project management
• Experience in higher education
• Experience in a field relevant to the department (video, web, design, photography, printing, marketing, public relations, or social media).

Physical Requirements

Ability to perform the essential functions of the position with reasonable accommodation.

Ability to communicate with reasonable accommodation.

Compliance Requirements

Position Requires completion of VSU’s Annual Compliance Training course (such as State Business Transactions, Drug Free Workplace, Anti-Harassment Policy, Introduction to Information Security, Workers Compensation, Motor Vehicle Policy, USG Ethics Policy, Conflict of Interest/ Outside Activities Policy, Leave Procedures for Faculty and Staff, Georgia Open Records Act, Family Educational Rights and Privacy Act (FERPA), and Contracts 101. Supervisory positions require training in FMLA and Worker’s Compensation.

Position Requires a Criminal Background Check.

Position May Require Credit Check (if using P-Card, working with Cash, etc.).

Position Full-Time/Part-Time Full-Time, fully benefited (30+ hours) Standard Hours 40 Essential Duties of the Position

The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Project management, including scheduling, client communications and proofing for the Office of Communications and Marketing, including Printing and Copying Services, Creative Services, and other units.

Percentage Of Time 60 Essential Duties of the Position

The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Office administration, including purchasing, inventory, billing, estimating, and order preparation.

Percentage Of Time 30 Posting Details

Posting Details

Posting Number S00797 Desired Start Date Open Date 01/25/2019 Close Date Reference Requests

Reference Requests

Accept Online References No Minimum Requests 3 Maximum Requests 5 Supplemental Questions

Required fields are indicated with an asterisk (*).

1. What is your highest level of completed education?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • Specialist Degree
   • ABD
   • PHD
2. How many years of related experience do you have? Please explain.

   (Open Ended Question)

Documents Needed to Apply Required Documents

1. Resume
2. Cover Letter

Optional Documents