Associate Director of Admissions - Application Review
UC San Diego
Associate Director of Admissions - Application Review
Filing Deadline: Thu 2/28/2019
Led by the Director of Admissions, the Office of Admissions is housed in a multi-unit Enrollment Management (EM) department within the Division of Academic Affairs, under the direction of the Associate Vice Chancellor (AVC) Enrollment Management. EM is comprised of seven high-profile, core functional units including the Office of Admissions, the Office of the Registrar, Financial Aid & Scholarships Office, Student Affairs Technology Services (SATS), Creative & Analytical Services, Cal-SOAP, Parent & Family Programs, and the Business Office. EM’s core functions oversee undergraduate admissions, continuing student enrollment management, and financial aid and scholarship management.
The Office of Admissions leads the university's efforts to identify, recruit, admit, and enroll the next generation of UC San Diego Tritons with focus on talented, academically capable, California students, representative of the diversity of the people of California. The mission of the office includes increasing the visibility of UC San Diego in California, the nation and world, through marketing and on- and off- campus recruitment activities to prospective freshmen and transfer students and their families; school counselors; community college leaders and advisors; community based organizations; and educational organizations serving groups historically underrepresented on our campus. The Office of Admissions hosts more than 80,000 visitors and receives, processes, and reviews over 116,000 applications for admission annually. The office works collaboratively with on-and off-campus partners to achieve university goals.
The Associate Director of Admissions-Application Review is responsible for the management and execution of the discrete evaluations of all undergraduate applicants to UC San Diego. This position is responsible for formulating policies and procedures, as well as processes, functions, planning, and personnel for the Application Review unit in the Office of Admissions. Develops the long- and short-term organizational goals of the unit, as well as continually formulates recommendations and implements changes to the admission policies and UC San Diego selection criteria. The incumbent independently applies broadly written admissions policies and regulations determined by the UC Board of Admissions and Relations with Schools (BOARS), the UC San Diego faculty Committee on Admissions (COA), a subcommittee of thCommensurate with Experiencee Academic Senate, the Associate Vice Chancellor, and the Director of Admission. The Associate Director solves problems requiring interpretation of existing guidelines, practices, and procedures and is authorized to act on and enforce university and campus policies and procedures. The Associate Director of Admissions-Application Review represents the office internally and externally and is responsible for advising services to UC San Diego students who complete coursework outside of the University. The incumbent will also serve as the expert advisor and liaison to high school and community college counselors on UC and UC San Diego admission policies and procedures - serving as an official representative of the University of California and UC San Diego. This position, in consultation with the Director of Admissions, assists in the management of the operating budget and staffing of the Application Review unit.
• Advanced knowledge of education theory, policy, practice, and evaluation. Understanding of state and federal laws that impact undergraduate admissions. Knowledge of higher education issues impacting admissions in California, nationally and internationally. Familiarity with educational policy particularly related to access and opportunity for historically underserved students.
• Significant knowledge of the goals and mission of the University as they relate to academic preparation, recruitment, and advanced-standing admission. Ability to formulate recommendations and interprets and implements University policies as they relate to undergraduate admissions and recruitment.
• Experience reviewing undergraduate admissions applications in a holistic process which considers multiple factors.
• Significant knowledge regarding UC's colleges/schools, general education policies and requisite transfer preparation. Experience working with nonresident community college students and staff. Ability to work collaboratively across campus in support of access and student success.
• Experience managing or significantly contributing to an application review process.
• Knowledge of organizational development strategies and practice.
• Knowledge of fiscal management policies and practices and University personnel management policies and practices. Experience with budget projections, management and report preparation.
• Strong supervisory skills, conflict resolution, training and evaluation strengths, and ability to foster a cooperative working environment. Demonstrated experience working with professional and support staff in support of unit, campus, and system goals. Ability to effectively train staff, students, and volunteers.
• Proven experience and ability in conceptualizing, planning and implementing student services, and outreach and recruitment programs.
• Experience working in an environment with a customer service focus.
• Commitment to campus equity, diversity and inclusion goals. Demonstrated experience working with diverse faculty, administrators, staff, students, families, system officials, non-traditional populations, volunteers and the general public. Sensitivity to those educational issues affecting low income, first generation and underrepresented students and families.
• Excellent organizational, leadership and customer service skills.
• Ability to prioritize, organize, and coordinate programs and activities with other staff, departments and organizations to meet multiple deadlines. Ability to provide leadership, goal setting, deadlines, and priorities for committees and workgroups.
• Proven knowledge and ability to develop and use student information systems, databases, CRM (Slate preferred), and other admissions tools to support student recruitment, application review, and yield efforts.
• Excellent verbal, public speaking and written communication skills. Demonstrated effective interpersonal skills and general verbal and written communication skills. Ability to speak before large and small audiences with poise and confidence. Analytical skills to research issues and present findings in position papers, correspondence, and other types of communications on a variety of institutional issues.
• Ability to work independently and apply originality and creativity in problem solving. Demonstrated ability to assess requirements and assign resources to meet project and program goals.
• Proven ability to write clearly, analyze and evaluate data, and report analysis clearly and succinctly. Demonstrated ability to focus on key issues, research, gather and integrate information and lead or participate with others across organizational and institutional lines in developing recruitment, outreach and yield plans.
• A high level of political acumen, diplomacy, and insight regarding the complex relationships and inter-dependencies of campus and system wide entities.
• Bachelor's degree and seven years of experience in undergraduate admissions or enrollment; or an equivalent combination of education and experience. Prefer experience in fast-paced AAU institution or public research university.
• Experience analyzing and interpreting college/high school transcripts, documents, process requirements and university policies regarding admissions and enrollment.
• Must be available to work flexible hours and extensive evening and weekend work as required.
• Background check required.
• Duties may require direct contact with children (defined as individual under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.
Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce.
This position is eligible for full benefits first day of hire:
a) Health/Dental/Vision Insurance.
b) Vacation/holidays (18 vacation days & 13 paid holidays a year).
c) Work/Life Balance.
d) UC Retirement Plan.
For more information about UCSD Benefits please visit https://blink.ucsd.edu/HR/benefits/index.html and UCSD Work/Life visit https://blink.ucsd.edu/HR/benefits/work-life/quality-index/index.html.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html