The College of New Jersey (TCNJ) is a highly selective institution that has earned national recognition for its commitment to excellence. Founded in 1855, TCNJ has become an exemplar of the best in public higher education and is consistently acknowledged as one of the top comprehensive colleges in the nation. Off-Site Graduate Programs (OSGP) in the School of Education establishes and maintains TCNJ graduate programs at international and domestic host sites. Off-Site students take TCNJ graduate courses at one of six overseas locations or in school districts throughout the State.

OSGP is seeking a full-time, 12-month Program Assistant to provide support to the Assistant Director and Faculty Director. Essential duties will include:

1. General office management, to include maintenance of office calendar, scheduling/locating meeting space, and preparation of meeting materials
2. Maintain course schedules and class rosters to determine enrollment
3. Update student/faculty/staff manuals as needed
4. Quick Admit non-matriculated graduate students
5. Register/drop students for off-site graduate courses
6. Create grade rosters and assist with course and instructor feedback process
7. Work with college offices to help students with matriculation, enrollment, graduation, and certification processes and to develop/update queries to pull appropriate data
8. Provide general information to prospective students
9. Collaborate with college offices to help students with tuition-related procedures
10. Instruct students and provide training on how to access and use TCNJ Account Manager, PAWS, Canvas and other technologies
11. Maintain timely correspondence with students via email, mail, telephone, and in-person appointments
12. Create check requests
13. Assist with creation of instructor travel instructions, per TCNJ's travel policy, and process instructor reimbursements
14. Update OSGP website and social media accounts
15. Assist with creating advertising and marketing materials
16. Represent TCNJ at on and off-campus recruiting events and information sessions, as needed

Requirements

1. Bachelor's Degree (or approved equivalent number of years working) and experience working in or managing a professional office environment
2. Advanced proficiency in Microsoft Excel, Word and Google Suite
3. Excellent organizational and time management skills with meticulous attention to detail
4. Ability to take initiative, multi-task, work independently and also as part of a team
5. Strong interpersonal skills including the ability to establish and strengthen working relationships and the ability to resolve conflicts/seek out solutions with thoughtfulness and maturity
6. Exceptional communication skills including careful listening, professional writing and public speaking
7. Ability to comprehend and apply established policies and procedures

Preferred Qualifications

The ideal candidate would have experience and comfort in the following areas:

1. Education and program coordination
2. Customer service
3. Providing training to individuals and groups
4. Collaborating across departments and with diverse constituents
5. Web design and/or marketing
6. Familiarity with TCNJ technologies
7. Ability to occasionally travel off-campus to represent OSGP at recruiting events or information sessions

Contact Information

Qualified candidates should apply online and attach a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable finalist has been found. Final offer of employment is contingent upon the successful completion of background and reference checks.

This position includes a comprehensive benefits package including health, dental, and prescription plans, as well as well as retirement, sick and vacation leave, and tuition savings programs. This position is a New Jersey Civil Service position and carries the state title Program Assistant. The salary range for Program Assistant begins at Range P16, Step 1, $42,895.85. It is included for membership in the Communication Workers of America bargaining unit. Permanent appointment is contingent upon the successful completion of a 4-month probationary period to access the ability to perform the essential functions of the position.

About TCNJ

Founded in 1855, TCNJ is a selective public primarily undergraduate institution that has earned national recognition for its commitment to excellence. TCNJ emphasizes the residential experience for our nearly 6,500 undergraduate students, 30% of whom are self-described as members of groups traditionally underrepresented in academe and STEM. Students benefit from a 13-to-1 student-to-faculty ratio and an average class size of 21 students. A strong liberal arts core forms the foundation for programs offered through TCNJ's seven schools-Arts and Communication; Business; Education; Engineering; Humanities and Social Sciences; Nursing, Health, and Exercise Science; and Science. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College's campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty.

For more information about TCNJ, visit www.tcnj.edu.

To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.