Job description

Duties: This position provides administrative support for the Rheumatology Fellowship program and other educational activities within the Division and is part of a team of administrative assistants within the Division that work collaboratively and cross-cover assignments as needed. Duties include but are not limited to: Manage ACGME Rheumatology fellowship training program working with faculty, fellows & support staff; Coordinate data for ACGME accreditation site visits; maintain ongoing program compliance for all programs; Coordinate fellowship recruitment & interview process; Organize orientation programs & on-boarding processes ensuring licensure, drug screening, back-ground checks & occupational medicine requirements are met for fellows; process departing paperwork, organize official functions for departing fellows; Coordinate internal/external educational activities; Provide support for faculty for MDTI and other medical school courses as needed; Perform Division-wide general administrative duties, including screening incoming telephone calls, act upon and/or follow up as needed; provide assistance and coverage for other administrative staff.

Qualifications: An Associate's Degree or two year college equivalent and 3 years to 5 years of experience or equivalent combination of education and experience. Previous experience supporting a fellowship program strongly preferred; excellent PC skills, including Word, Excel, PowerPoint; excellent oral & written communications skills; excellent organizational skills; demonstrated ability to handle sensitive, confidential, and difficult situations with tact and diplomacy; excellent customer service skills; knowledge of academic environment, particularly University of Pennsylvania, highly preferred.

Reference Number: 40-30806

Salary Grade: 025

Employment Type: Non-Exempt

Org: DM-Rheumatology

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: X-Secretarial/Administrative




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 1/31/2019
Application Due: 1/2/2020
Work Type: