Program Coordinator, Center for Innovation in the Liberal and Creative Arts

Job description

1/22/2019

Program Coordinator, Center for Innovation in the Liberal and Creative Arts

Tracking Code006093 Job Description

Located in the College of Arts Humanities and Social Sciences (CAHSS), the Center for Innovation in the Liberal and Creative Arts (CILCA) identifies and supports passionate entrepreneurial faculty members who have a promising early stage project whose scope is limited by existing resources of time, funding, and program development expertise. CILCA systematically creates and supports networks so projects can progress, develop, grow, and have an impact on students, faculty, and the world. CILCA incubates and accelerates ideas, giving faculty course releases, financial support, and intensive mentoring.

Position Summary

CILCA is seeking a program coordinator for a one-year position to assist in the administration of a $250,000 grant from the Andrew W. Mellon Foundation. The Program Coordinator position provides office management and administrative support to CILCA, focused on five proof of concept projects funded by the Mellon Foundation Grant. Duties include overseeing budgetary administrative and management functions, including coordinating the processing of accounts payable/receivable transactions, planning events, and coordinating with other support staff within CILCA programs. The ideal candidate must be able to work independently under general direction, and they must be able to provide excellent service to students, faculty, and staff from multiple units across the University of Denver under a variety of circumstances.

Essential Functions

General Administrative Duties:

  • Event Planning Monitor Center email and voicemail accounts.
  • Perform space allocation changes and analysis when required for Center courses and events. Plan various events (e.g., seminars, lectures, guest speakers, etc.).
  • Plan travel arrangements for guest speakers, experts in residence, and other individuals.
  • Monitor outcomes of Center events (attendees, contact hours, etc.)

Grant Budget Management

  • Manage the budget for the Mellon Grant.
  • Process receipts for funds.
  • Coordinate with transactional budget officer on the expenditures of grant funds.
  • Budget planning/forecasting for Center director.
  • Monitor and reconcile budget reports.
  • Manage accounts payable/receivable transactions.
  • Process payroll for student employees and other non-benefited staff positions.
  • Manage stipend distribution for DU faculty for participation in Center programs and events.

Other duties as assigned by the Center director and associate dean to support Center functions and to be a backup for other staff members.

Knowledge, Skills and Abilities

  • Ability to communicate effectively both verbally and in writing.
  • Ability to read and interpret documents such as procedure manuals, reports and other pertinent information.
  • Ability to interact with CAHSS faculty and employees and communicate effectively and sensitively with students, faculty, and staff from a diverse range of backgrounds.
  • Ability to problem solve.
  • Ability to prioritize and multi-task.
  • Ability to do basic math.
  • Ability to work with and manipulate spreadsheets.
  • Familiarity with Microsoft Office suite.

Required Qualifications

  • Bachelor’s degree in progress or an equivalent combination of education and training/experience
  • One year of experience in an office support setting with a particular focus in the areas of day-to-day office/program management, event planning, and budget management.

Preferred Qualifications

  • Bachelor’s degree
  • Two to three years in an office support setting, preferably in a higher education environment

Work Schedule

  • Monday – Friday, 8:00 a.m. – 4:30 p.m.
  • Evenings and weekends as required.

Application Deadline

For best consideration, please submit your application materials by 4:00 p.m. (MST) January 29, 2019

Special Instructions

Candidates must apply online through www.du.edu/jobs to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply.

Please include the following documents with your application:

  1. Resume
  2. Cover Letter

NOTE: The online system is limited to uploading 10 files. Please combine content if necessary to get all content uploaded.

The University of Denver is committed to enhancing the diversity of its faculty and staff. We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, religion, sex, sexual orientation, gender identity, disability, military/ veteran status or any other status protected by law.

All offers of employment are based upon satisfactory completion of a criminal history background check.

DepartmentAH-Arts & Humanities (127001)Position TypeFull-Time/RegularSalary18.00 - 18.80 USD

 

 

 

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Posted: 1/28/2019
Application Due: 4/28/2019
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