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Administrative Support Coordinator I, Facilities Services

Job Details

Job Title: Administrative Support Coordinator I, Facilities Services
Location: San Diego Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 6844
Overview

REVISED

San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups.

Initial review of applications will begin on Friday, February 15, 2019. To receive full consideration, apply by Thursday, February 14, 2019. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice.

For more information on San Diego State University, please click here.

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This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Under general supervision, will perform the full scope of Facilities Services Administrative Office activities including broad administrative support to management and staff. Maintains a well-organized and smoothly functioning internal operation, accurate documentation, and promotes a continually improving relationship between Facilities Services and campus customers.

Objectives – Provision of courteous, reliable, and efficient professional services and support to Facilities Services administrators, staff and to the campus.

Proper completion of routine work assignments and performance of additional duties as assigned. Consistent meeting of university needs in a timely and professional manner with increasingly improved skill. Follow-up on every project or task to insure that all items are completed to the satisfaction of the FS Director. Maintains a responsible attendance record and consistently meets deadlines. Builds and maintains internal and external customer satisfaction with the products and services offered by the organization. Seeks customer feedback, is responsive to customers and takes appropriate action for the situation.

Performs work in a manner that supports and facilitates the work of others in Facilities Services and the university community. Maintains a positive and cooperative working relationship with members of the department and campus community by practicing individual dignity, using tact and diplomacy, and always being respectful and civil. Uses respectful communication when dealing with people in all situations and demonstrates restraint, fairness and firmness. Works effectively to understand by carefully listening to understand prior to being understood.

Must be able to effectively communicate and successfully interact with a variety of individuals in a diverse environment at all levels of the organization. Must be able to perform strenuous physical work; utilize mechanical aptitude and motor coordination. Ability to maintain confidentiality and work appropriately within the department hierarchy communicating effectively to resolve problems and proactively resolve conflicts or disagreements in the workplace, make suggestions and ask pertinent questions to facilitate effective communication. Ability to implement safety procedures, resolve problems and improve safety in the workplace. Works to instill in others the importance of workplace safety rules and regulations and takes appropriate actions.

For more information regarding Facilities Services, please click here.

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Starting salary upon appointment not expected to exceed $3,000 per month. CSU Classification Salary Range: $2,846 - $4,998 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

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Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Requires knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work.

Preferred Qualifications and Specialized Skills

  • Previous experience providing clerical support in an office environment.
  • Related experience in a large organization or university setting.
  • Experience with Oracle Financials database.
  • Ability to work effectively in an environment of changing priorities.
  • Knowledge of Facilities Services or facilities management and operation requirements.
  • Previous experience utilizing a computerized maintenance management system.
  • Previous experience coordinating travel arrangements.
  • Ability to work effectively in an environment of changing priorities.
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To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here.

Applicants with disabilities requiring assistance may call (619) 594-1139.

General Information

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

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Organization

Since it was founded in 1897, San Diego State University has grown to offer bachelor's degrees in 89 areas, master's degrees in 78 areas and doctorates in 21 areas. SDSU's approximately 32,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future.

SDSU's annual economic impact to the state of California is $6.5 billion, according to an impact report done by the California State University in 2010.

Of SDSU's 280,000-plus alumni, approximately 60 percent live in San Diego. They comprise more than half the region's engineers, teachers, entrepreneurs and the local workforce for a host of other industries.

Learn More About:

Research: Since 2000, SDSU faculty and staff have attracted more than $1.7 billion in grants and contracts for research and programs ranging from cardiovascular disease to marine biology.

Diversity: SDSU ranks No. 19 in the nation for racial diversity and among the top universities for economic diversity. SDSU was ranked No. 11 in the nation and No. 4 in California for bachelor's degrees awarded to Hispanics by Hispanic Outlook for Higher Education

International Study: SDSU offers 350 international education programs in 50 countries. Nearly 12,000 students have studied abroad in the past 12 years.

Community Service: SDSU is a recognized leader in innovative efforts to improve urban K-12 education. The City Heights Educational Collaborative and Compact for Success both positively impact the academic achievement of elementary, middle and high school students in the local area.

Sustainability: Sustainability is an every-day part of the university culture at San Diego State University. Students, faculty and staff all participate in a myriad of ways, from festivals, to research to academic programs. In spring 2014, SDSU opens its first LEED Platinum Certified building — the 206,000 square-foot Aztec Student Union.

Company info
Telephone
619-594-5200
Location
5500 Campanile Drive
San Diego
CA
92182
US

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