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University of Pennsylvania
Philadelphia, PA

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Executive Administration Jobs
Other Executive Administration
Administrative Jobs
Academic Affairs, Instructional Design
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Duties: Provides strategic and administrative leadership to support a broad range of activities for the Department. Acts as the liaison to the Chair and Vice Chairs by providing strategic planning and administration of Department activities; acts as primary liaison with all administrative areas to ensure high level of solution driven problem solving. The primary source of administrative and management support for the Chair. Manages the high volume of 200+ complex teaching contract process working in consultation with the Chair and Vice Chairs. Manages and monitors Department budgets; interprets and assesses requests, analyzes options and makes recommendations to assure the Chair has the best input to make financial decisions which impact the department budget. Assess department administrative support needs and services on an ongoing basis; oversees the workload balance of faculty-staff assignments. Directs and manages administrative support staff, including hiring, performance reviews, and the merit increase process.

Qualifications: Bachelor's degree required with 5 to 7 years progressively responsible work experience or equivalent; higher education or healthcare administrative experience strongly preferred. Masters degree preferred. Executive level administrative experience required; prior budget management essential, faculty personnel administration experience essential. Pre-submission grant support a plus. Solid supervisory and team building experience essential.

Demonstrated excellent organizational, communication and interpersonal skills; project management and customer service skills with the ability to thrive in a fast paced environment with competing deadlines and priorities. The position requires strong initiative with the capacity to exercise discretion in working with confidential and sensitive matters. A systems thinker with a results orientation as well as strong negotiation skills is needed for success in this role. Must be able to interact effectively with all levels and to demonstrate tact and diplomacy with multiple constituents while focusing on results.

Strong writing and editing skills with knowledge of scientific and medical terminology essential. (Writing samples are required.) Current knowledge of the grants proposal process needed. Demonstrated intermediate to advanced level PC skills including all facets of Microsoft Office and the ability to effectively utilize the Internet required. Ability to work independently as well as an effective team player. Knowledge of University policies and procedures desired.

Reference Number: 06-30826

Salary Grade: 027

Employment Type: Exempt

Org: Biobehavioral and Health Sciences

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: B-Executive/Managerial Administration


Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.  

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds. 

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn



As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities. 


Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact. 


Learn about the signature initiatives of the Penn Compact 2022:  




Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world. 


Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. 


To learn more about Diversity and Inclusion at Penn visit: 




Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more! 


Campus and Beyond


We invite you to explore our campus and its stately buildings and state-of-the-art facilities. 


Try our self-guided tour! Come and visit


Learn about sustainability at Penn




Stay up-to-date with Penn's response to COVID-19: Coronavirus Information & Resources


Penn supports news publications that tell the ongoing story of the University community, communications services for external media, telephone and video services, and other media resources: Campus Media 


Connect with us!  


Instagram: @uofpenn 

Twitter: @Penn 



Company info
(215) 898-7372
3451 Walnut Street

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