Director, Business Services

Job description

POSITION:        DIRECTOR, BUSINESS SERVICES                       


Under the general direction of the Associate Vice President, plans and directs the administrative, operational and technology activities of the University’s Business Services Department.

RESPONSIBILITIES: Hire, train and manage the Business Services Team which includes Accounts Payable, Procurement Services, Campus Bookstore, Campus Card Services, Print and Mail/Delivery Services.
Establish departmental goals and priorities. Assess performance. Assist all departments in business services with operational needs. Assist University faculty and staff with complex and non-routine purchasing needs. Make recommendations regarding selection of large acquisitions and specialized items. Review large requisitions and annual contracts for conformance to University standards and make recommendation and revisions accordingly.  Assure all purchasing activities are accomplished in accordance with all laws, regulations, policies and procedures. Approve purchases, review contracts and sign agreements. Initiate and solicit informal and sealed bids.  Analyze and summarize bid responses for award determination. Maintain relationship with vendors and negotiate contracts. Assure timely and accurate processing of invoices, check requests, automated downloads and payments. Resolve internal and external payment issues and reconcile disbursements. Respond to inquiries from vendors, staff and faculty regarding payments. Ensure closing of accounts payable and verify accuracy of transactions. Direct the development of systems, methods and procedures to facilitate efficient and effective departmental operations and communicate these policies to University staff, departments and vendors. Resolve problems referred by managers and serve as a backup in their absence. Coordinate activities and manage projects relating to software upgrades and implementation. Represent the departments at all meetings.

REQUIREMENTS: A record of effective interpersonal communication, consensus-building, decision-making, and problem-solving skills. High degree of initiative and independent judgment. Demonstrated analytical and problem solving skills. Strong orientation to customer service and excellent communication skills. Ability to work in a team oriented environment and interact with a diverse group of end users.

EDUCATION: Graduation from an accredited university with a Bachelor’s degree in a field related to the area of assignment or equivalent.

EXPERIENCE: Six (6) years significant professional experience in higher education or other field that is directly related to the functions of the position or equivalent. Experience with ERP financial systems

REQUIRED:  letter of application, resume, and contact information for three professional references.


We offer a competitive Compensation and Benefits Package

New Jersey City University is an equal opportunity institution. Applications from women and underrepresented minorities are strongly encouraged.

Cut-Off Date for Filing Applications: Wednesday, February 6, 2019




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Job No:
Posted: 1/23/2019
Application Due: 2/6/2019
Work Type: