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Departmental Assistant

Job description

Posting Details

Position Information

Job Title Departmental Assistant Classification Title Departmental Assistant Job Description

Founded in 1848, Rhodes College is a selective, private, coeducational, residential college. Rhodes College invites applications for a Departmental Assistant which provides clerical and administrative support for the Department of History and other interdisciplinary programs and campus initiatives led by members of the Department (currently this includes Africana Studies and Post-Graduate Scholarships). Processes assigned materials for faculty members in the Department of History. Includes proof-reading and editing tasks. Performs general receptionist duties such as greeting visitors, answering inquiries and distributing mail. Trains, schedules and supervises student workers assigned to the Department of History. Establishes and maintains filing and record keeping system for the Department of History. Monitors inventory of office supplies and maintains as necessary. Maintains calendar of events for the department. Plans events, schedules appointments and meetings, makes room reservations on campus, and makes travel arrangements and reservations for campus visitors as necessary. Maintains the Department’s internal and external websites, by utilizing HTML software. Assists in the layout and publication of the list of printed course descriptions, posters, the departmental brochure, and the undergraduate research journal, The Rhodes Historical Review. Assists in preparing materials for and organizing departmental bulletin boards.

Required Education

High school diploma or GED required; some college or business school preferred

Required Qualifications

A minimum of three years of office administration experience. Proficiency with MS Office required, particularly Word, Excel, and PowerPoint. Proficiency with web applications preferred. Excellent communication skills are required. Demonstrated ability to multi-task and to work effectively and efficiently with faculty, staff and students. Demonstrated ability to organize numerous projects, consistently meet deadlines, exercise professional judgment and attention to detail.

Rhodes offers an excellent benefits package and a great working environment. Please apply online via http://jobs.rhodes.edu.

We are an equal opportunity employer committed to diversity in the workforce.

Preferred Qualifications Physical Demands

General office environment. Requires sitting for extended periods of time, reaching, visual acumen and manual dexterity for working with computer key boards. Exerting up to 10 pounds of force occasionally and/or a negligible amount of force constantly to move objects. The physical demands that must be met to successfully perform the essential functions of this job. Close visual acuity to review both print and electronic documents. Frequent typing using the keyboard.

Posting Detail Information

Posting Number S00250P Open Date 01/15/2019 Close Date Open Until Filled Yes Special Instructions to Applicants Recruiter/Contact for Applicant Lori Von Bokel-Amin Contact Email for Applicant [email protected] Contact Number for Applicant 9018433750 Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this employment opportunity?
    • Commercial Appeal
    • Diverse Issues in Higher Education
    • Facebook
    • Higher Education Recruiting Consortium (HERC)
    • Higheredjobs.com
    • Indeed
    • InsideHigherEd.com
    • Minority Faculty Academic Database (MFAD)
    • Monster
    • Rhodes College website
    • StudentAffairs.com
    • The Chronicle of Higher Education
    • Twitter
    • Referral – Friend
    • Referral – Rhodes Employee
    • Walk-in
    • OT-Other
  2. * What is your highest degree level attained?
    • GED or High School Diploma
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • J.D.
    • Ed. D.
    • Ph. D.
  3. * How many years of Administrative support experience do you have?
    • 0-2
    • 3-5
    • 6-9
    • 10 or more
  4. * What software packages are you proficient in using?

    (Open Ended Question)

  5. * What are you currently earning and what are your salary expectations for this position?

    (Open Ended Question)

  6. * What interests you about this position?

    (Open Ended Question)

Documents Needed To Apply Required Documents
  1. Cover Letter
  2. Resume
Optional Documents




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    Job No:
    Posted: 1/23/2019
    Application Due: 2/19/2019
    Work Type: