Program Advisor

Job description

Posting Date January 15, 2019 Position Title Program Advisor Vacancy # V-1575 Department Center of Pedagogy Division Academic Affairs Job Description

To support the mission of the College of Education and Human Services and the Center of Pedagogy by:

1. Providing quality undergraduate and graduate programs for both traditional and non-traditional students; developing professionals in education and the human services who will achieve the College's academic goals and meet requisite professional standards.

2. Preparing educators who:
• emerge with the requisite knowledge and skills to be excellent practitioners within their professions and their communities;
• engage in critical reflection, inquiry, critical thinking, and life-long learning;
• are committed to the moral and ethical dimensions and standards of their professions, including the pursuit of social justice;
• promote learning and growth for all, with respect for social, cultural, economic, and individual differences;
• assume the responsibility of being stewards of best practice within their profession;
• understand their role in preparing and supporting individuals and groups to be active and critical participants in an emerging political and social democracy.


In consultation with the Director of Teacher Education Advisement and Retention, the Program Advisor will coordinate the advisement and retention in the Teacher Education Program. The Program Advisor assists program growth in all areas of recruitment, admissions, retention, and advisement, but specifically advisement and retention. The advisor provides information and advisement to individuals who are interested in teacher preparation programs at Montclair State University and advises students on eligibility, including when and how to apply. The Program Advisor provides essential support services to prospective and continuing students and works closely with other professional staff and representatives from other higher education institutions regarding teacher education and certification. With the help of the Director of Teacher Education Advisement and Retention, the Program Advisor will also plan and implement mandatory teacher education student orientations. This person will be a liaison to the Graduate School, Undergraduate Admissions, University College, academic departments and will participate in the implementation of policies and procedures related to teacher education advisement and retention in accordance with Center of Pedagogy, CEHS, and University goals and objectives.

• Provide one-on-one academic advising, career and personal counseling to students.
• Monitor and counsel students about program performance, retention requirements, and appeals of program decisions.
• Communicate with students regarding their academic progress throughout the program.
• Conduct regular academic audits to determine eligibility for clinical experiences, matriculation into master’s portion of Combined Bachelor’s/Master’s Program, and graduation.
• Oversee and maintain of confidential files/records for each applicant.
• Refer students to MSU resource and support centers when necessary.
• Establish and maintain a relationship acting as a liaison between faculty, staff and students.
• In consultation with committee chairs, provide input on decisions regarding persistence in the program via audits.
• Develop and implement processes for orientation and other advisement related activities.
• Organize, develop, and implement methods of performing work tasks in order to efficiently and effectively meet the goals and objectives of the office.
• Evaluate the effectiveness of the newly implemented procedures and continuously improve upon them.
• Stay apprised of changes in the state certification laws and the policies and procedures of the University.
• Interview and make recommendations for hiring staff/clerical/student workers.
• Supervise the work of the administrative assistant and student workers.
• Participate in college events and activities related to the program on weekdays and weekends.
• Assist in the collection of data and generating of reports that should inform best practices in advisement and retention.
• Develop and continuously update materials for publication.
• Respond to inquiries about the Teacher Education Programs.
• Some evenings and weekends required.
• Perform other duties as assigned.

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.

Qualifications & Requirements


Master’s degree in counseling, student personnel services, or relevant field required.

Three or more years’ professional experience in an institution of higher education or other field that is directly related to the functions of the position.

Experience working with diverse populations in education settings is essential.

Excellent interpersonal, communication, organization, and administrative skills are essential.

Knowledge, Skills and Abilities:
• Wide knowledge of the principles and techniques essential to performance of the specific responsibilities assigned.
• Ability to provide confidential assistance to students with academic, personal, developmental and social challenges.
• Ability to acquire knowledge of college policies and procedures.
• Ability to understand, analyze, interpret and apply established regulations, policies, procedures, precedents, and guidelines.
• Ability to organize assigned work, analyze problems, and develop effective work methods.
• Ability to advise and counsel students and others concerning college programs, activities and services.
• Ability to develop and conduct training, workshops and/or seminars for students.
• Ability to represent the university and teacher preparation program at conferences, meetings, seminars and to the public.
• Ability to maintain essential, confidential records and files.
• Strong interpersonal and communication skills.
• Knowledge of computer applications, specifically with data base management, and spreadsheets.
• Dependability, punctuality, and readiness to meet the time demands of the Teacher Education Program.
• Ability to demonstrate initiative and leadership, to follow through on suggestions, and to report results in a timely manner.
• Ability to generate and analyze data.
• Experience with Starfish, Degree Works, and Banner highly desired.

• Bilingual skills preferred

Salary Range

Commensurate with Experience

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Job No:
Posted: 1/23/2019
Application Due: 5/20/2019
Work Type: