COORDINATOR PROGRAM
- Employer
- University of Pennsylvania
- Location
- Philadelphia, PA
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- Administrative Jobs
- Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Duties: This position is responsible for independently coordinating, planning and managing the logistics related to the named lectures, special workshops, national and international symposia, and site visits with national and international organizations pursuing programs similar to ITMAT as well as recruitment efforts sponsored by the Institute for Translational Medicine and Therapeutics. This includes contacting external constituencies of importance, developing an agenda to meet with internal individuals, coordinating travel arrangements, developing marketing materials related to the events, and managing and reconciling expenditures. Manages the faculty affairs process which includes all processes and documentation associated with the appointments and promotions process; this includes maintaining FEDs, completing dossiers, preparing packages for submission to Provost for the division; responsible for the medical staff privileges process for those faculty requiring staff privileges. This individual is also responsible for compiling complex material for large grant submissions which includes complying with the PMCID regulations, preparing and maintaining NIH Biosketches, and solicitation of relevant materials for large scale, multi-disciplinary, multi-institution grant proposals. This position is responsible for maintaining and updating the Institute's websites which is comprised of over 750 pages and maintaining the Institute Listserv. In addition, this individual will provide financial and administrative support to the Chief Operating Officer for Clinical and Translational Science and Corporate Alliances and will serve as a backup to the Executive Assistant for the Chair/Director. The individual will be responsible for the coordination and management of ITMAT's pilot grant programs and all tracking mechanisms for reporting to the PSOM administration and the NIH. The position will be responsible for purchasing transactions for the Institute.
Qualifications: Bachelor's Degree in business, finance or marketing is required and at least 2 years to 3 years of relevant experience, or an equivalent combination of education and experience. 3 to 5 years of experience preferred. Experience planning large education events is highly desired. Evidence of effective customer service, team work and collaboration. Strong communication skills. Ability to handle multiple priorities and projects to deadline.
Reference Number: 40-30760
Salary Grade: 026
Employment Type: Non-Exempt
Org: TM-Institute for Translational Medicine and Therapeutics
Special Requirements:
Job Family: X-Secretarial/Administrative
Organization
Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.
Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds.
Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn.
Vision
As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities.
Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact.
Learn about the signature initiatives of the Penn Compact 2022:
- Global Connections President’s Engagement Prizes President's Innovation Prize Penn Integrates Knowledge University Professors
Diversity
Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world.
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
To learn more about Diversity and Inclusion at Penn visit:
- Diversity at Penn Resources Supporting Diversity Penn Diversity Facts and Figures Penn's Diversity Timeline 1740-1997
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Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more!
- Penn HR Benefits Be in the Know Wellness Campaign Penn Home Ownership Services Campus Shuttles & Buses Resources for Cyclists Deals@Penn Common Press
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We invite you to explore our campus and its stately buildings and state-of-the-art facilities.
- Penn Park Morris Arboretum Penn Campus Arboretum: 6,800 Campus Trees Penn Recreation Penn Libraries Shop Penn
Try our self-guided tour! Come and visit!
Learn about sustainability at Penn.
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- Location
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3451 Walnut Street
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PA
19104
US
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