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Administrative Support Coordinator

Employer
San José State University
Location
San Jose, CA

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Job Details

Job Title: Administrative Support Coordinator
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 24888
Job Code: 1035 Administrative Support Coordinator -12 Month
Department: New Student & Family Programs
CompensationClassification: Administrative Support Coordinator II
Anticipated Hiring Range: $3,500/month- $3,800/month
Salary Range: $3,115/month -$5,475/month
FLSA status: Non-Exempt

San José State University offers employees a comprehensive benefits package. For more information on programs available, please visit http://www.sjsu.edu/up/all/benefits/
About the PositionThe Administrative Support Coordinator will support the mission of New Student and Family Programs by assisting with administrative duties that support orientation, transition and campus connection programs for both students and family members. This administrative support coordinator will be an initial point of contact between SJSU and students and family members seeking information about orientation and/or family programs at the campus. This position will provide support to the programs, staff, students and family members involved with New Student and Family Programs and will oversee effective operations, budget support, and quality customer service in-person, as well as via phone and email.
Minimum Qualifications-Completion of a high school program, technical/vocational program, or their equivalents combined.
-Three years of related office work experience
Preferred Qualifications-Bachelor's Degree
-5+ years in higher education setting
-1 year experience in managing program registration
-1 year experience with budget management, reconciliation, and forecasting.
Knowledge, Skills & Abilities-Assess and determine the appropriate course of action in critical situations related to departmental program functions, irritable callers or visitors, or unpredictable situations or emergencies.
-Thorough knowledge of computers and programs related to the position responsibilities including MS Office Suite, Google Drive, CASHNet, PeopleSoft, and Web Content Management Systems, including OmniUpdate.
-Working knowledge of general budgeting practices, and ability to learn and master budget policies and procedures as they relate to departmental budgeting and forecasting, program and event fees, and student assistant salaries.
-Maintain an effective working relationship, sometimes of a sensitive nature, with students, family members, and occasionally faculty, staff and community members.
-Excellent communication and written skills.
Posting DateJanuary 13, 2019
Application ScreeningApplication Screening begins January 28, 2019
Applications received before that date will receive first consideration.

This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Required Application MaterialResume
Letter of interest
List of References
Complete SJSU Online Employment Application

Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.
Additional InformationSatisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Equal Employment StatementSJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.

It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self disclose.
Contact InformationOne Washington Square San Jose, CA 95192-0046
Phone: 408-924-2250

Organization

Welcome to San José State University!

San José State University is a major, comprehensive public university located in the center of San José and in the heart of Silicon Valley. SJSU is the oldest state university in California. Its distinctive character has been forged by its long history, by its location, and by its vision - a blend of the old and the new, of the traditional and the innovative. Among its most prized traditions is an uncompromising commitment to offer access to higher education to all persons who meet the criteria for admission, yielding a stimulating mix of age groups, cultures, and economic backgrounds for teaching, learning, and research. SJSU takes pride in and is firmly committed to teaching and learning, with a faculty that is active in scholarship, research, technological innovation, community service, and the arts.

Located on 154 acres in downtown San José, the university offers the excitement of studying at a large, metropolitan campus where many cultures meet. Yet students find personal attention from faculty members in the smaller setting of the university's eight colleges.

Mission Statement

In collaboration with nearby industries and communities, this faculty and staff is dedicated to achieving the University's mission as a responsive institution of the State of California.

To enrich the lives of its students, to transmit knowledge to its students along with the necessary skills for applying it in the service of our society, and to expand the base of knowledge through research and scholarship.

Leadership at SJSU

Leadership at San Jose State is defined by a belief that shared decision making and collaborative university governance is at the core of our culture. With this inclusive approach as a guide, President Mohammad H. Qayoumi and the university's leadership promote discussion and engagement among faculty, staff, students and the community to shape and accomplish the goals of San Jose State.

California State University System

San Jose State is one of 23 campuses within the California State University System, the largest, the most diverse, and one of the most affordable university systems in the country. The 25-member CSU Board of Trustees is responsible for the oversight of the California State University system. See the California State University, Office of the Chancellor website for more information.

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