Posting Details

Position Information

Posting Number S140607 Position Title Project Assistant Department Facility Services Division Administrative Services Classification Support Staff FLSA Classification Non-Exempt Union/Non Union Union Full Time / Part Time? Part Time Hours per week up to 28 hours Temporary? No Posting Detail Information

Posting Date 01/09/2019 Closing Date 01/28/2019 Open Until Filled No Special Instructions to Applicants

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:

• Post-offer, satisfactory results of pre-employment background check
• Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College
• Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Advertising Summary

Would you like to work for one of the first choices of employment?

Do you want to be part of a strategic organization?

One that prides itself on educating our future workforce.

Tucked in the middle of a wildlife preserve, bridging the banks of a lake and surrounded by its own Arboretum, Joliet Junior College is an educational community that embraces diversity and promotes personal growth. Each year, more than 35,000 students find the diverse, comprehensive high quality educational experience they are looking for at JJC. We hope that you will take a few minutes to explore the job opportunities we have available and consider becoming a part of this experience.

The recruitment of qualified and diverse faculty and staff is the cornerstone of JJC’s commitment to an innovative, collaborative and inclusive educational community. At JJC, we respect the wealth of knowledge and experience each of our employees brings to the workplace. The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:

Blue Cross Blue Shield of Illinois (employee & family)

•Medical
•Dental
•Vision

Flexible Spending Account

403(b) and 457(b) option for pre-tax retirement savings

Joliet Junior College Tuition Assistance (employee & family)

Long Term Disability

Life Insurance & a comprehensive leave plan including:

•Federal holidays
•Vacation
•Personal
•Sick

Link to Human Resources website

http://www.jjc.edu/about-jjc/college-leadership/administration/human-resources

Job Description

POSITION TITLE:PROJECT ASSISTANT SPFASV-ASST01
STATUS:Part time
DEPARTMENT:Facility Services
DIVISION:Administrative Services
CLASSIFICATION:Non-exempt
UNION:Support and Technical
REPORTS TO:Manager of Construction and Facility Planning Operations
PLACEMENT: Support staff, grade 6
MINIMUM PAY RATE:$18.22 per hour

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

POSITION SUMMARY
Performs variety of construction administration project-related duties including but not limited to processing payments, composing correspondence, developing file systems, preparing purchase requisitions, maintaining projects logs, creating reports and attending meetings.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1.Continually provide positive friendly customer service in all general office duties including answering phones, greeting customers, two way radio use and daily interactions.
2.Assist the Manager of Construction and Facility Operations and the Project Coordinator with a wide variety of support functions related to construction administration.
3.Compose correspondence, type reports, forms, applications, submittals and other construction documents.
4.Process payment applications. Ensure certified payroll and lien waivers are received.
5.Develop and maintain a construction project file system for Capital Improvement Projects and Annual Improvement Projects.
6.Work with the purchasing office in scheduling prebid meetings and bid openings.
7.Compose agendas, schedule and attend meetings with staff for Post Bid Reviews and Preconstruction meetings.
8.Prepare purchase requisitions for contractor, vendor and supplier purchase orders.
9.Prepare construction project close out documents and contractor evaluation forms.
10.Communicate effectively with contractors and A/E firms.
11.Participate in achieving departmental and college goals and objectives.
12.Perform related duties as assigned.

MINIMUM QUALIFICATIONS
1.High school or equivalent.
2.Three (3) years of construction administration related experience.
3.Current knowledge of Microsoft Office.
4.Attention to detail, multitasking, initiative, and excellent organizational skills
5.Ability to work effectively with people, courteous, dependable, and personable with good oral and written communication skills.

PREFERRED QUALIFICATIONS
1.Associates Degree

PHYSICAL DEMANDS
1.Normal office physical demands.

WORKING CONDITIONS
Duties are performed indoors in the usual office environment.

Internal candidates must adhere to the terms of employment regarding length of time in current position as outlined in their union contract.

Application Procedures: “Apply to this Job at employment.jjc.edu”

Application Deadline: January 28, 2019

All offers of employment are contingent upon the following:
• Satisfactory results of a background check
• Post-offer, pre-employment Drug Screening for employees that are new to the College
• Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

ANNUAL CLERY SAFETY REPORT (ASR) NOTICE FIRE SAFETY REPORT (FSA) and MISSING PERSON POLICY (MPP) FOR STUDENTS RESIDING IN “ON CAMPUS” STUDENT HOUSING
Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in “on campus” student housing is available at the JJC Police Department website :
www.jjc.edu/cleryreport

If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses.
This information is required by law and is made available by the Joliet Junior College Police Department.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a high school degree, equivalent, or higher?
   • Yes
   • No
2. * Do you have at least three (3) years of construction administration related experience?
   • Yes
   • No
3. * What is your current knowledge level of Microsoft Office?
   • Beginner
   • Intermediate
   • Expert
4. * How are/have you [been] able to keep attention to detail, multitask, show initiative, and stay organized in your current or previous employment?

   (Open Ended Question)

5. * Do you have the ability to work effectively with people? Are you courteous, dependable, personable and have good oral and written communication skills?
   • Yes
   • No
6. * Do you have an Associates or higher degree?
   • Yes
   • No

Applicant Documents Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Unofficial Transcripts
2. Other Document