Job Title: Assistant Director of Volunteers Program
Location: Clayton State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 1291
Job Summary

The Assistant Director of Campus Life, Volunteer Programs is responsible for the development and execution of service learning and volunteer initiatives, including management of the AmeriCorps National Service Grant. The Assistant Director will recruit, train, supervise, and evaluate AmeriCorps members and other student volunteers, coordinate volunteer and cultural development opportunities for students, and manage the administrative functions of the Clayton State University AmeriCorps National Service Grant funded by the Georgia Commission for Service and Volunteerism, including reporting on member progress, grant performance measures, data collection on program outcomes, establishing and maintaining communication with service sites, and compiling and submitting budget reports. This position is a full-time grant-funded position that reports directly to the Associate Director of the Department of Campus Life with grant oversight from the Executive Director of the Student Activities Center. This position has frequent late night and weekend work requirements.

Responsibilities

Develop a process to recruit, interview, and screen all potential AmeriCorps members that represents the overall diversity of the community they will serve. Train, develop, supervise, evaluate, and retain selected AmeriCorps members throughout their term of service.

Establish and maintain appropriate host sites for AmeriCorps member placement. Train site supervisors on program requirements, AmeriCorps member approved and prohibited activities, and performance measures and program outcomes in accordance to the Host Site Agreement to ensure timely reporting to the grant funder. Conduct regular site visits and provide technical support to sites as needed.

Coordinate volunteer projects for the campus community and AmeriCorps members; organize, schedule, and promote service initiatives for Make a Difference Day, MLK Jr. Day of Service, 9/11 Day of Remembrance, Welcome Week, National AmeriCorps Week, Alternative Winter/Spring Break, and other designated service days. Respond to inquiries regarding volunteer opportunities on- and off-campus; track volunteer hours and develop a volunteer recognition program.

Conduct program evaluation and reporting, including conducting mid-service and end of service evaluations for members; submission of quarterly progress reports; assist with grant renewal submissions; and report on volunteer outcomes for end of year program assessments.

Actively participate in managing the budget of the program; work cooperatively with financial and leadership staff to develop practices that effectively plan for and manage program funds and provides for accurate and complete disclosure and documentation of the financial status of the AmeriCorps program; develop financial and non-financial support including, but not limited to, creating a sustainability plan, identifying potential sources of funds, develop partnership proposals, and secure adequate cash and in-kind match. Submit monthly periodic expense reports to the Georgia Commission for Service and Volunteerism.

Manage and maintain all administrative functions of the AmeriCorps Grant as required by the Georgia Commission for Service and Volunteerism, including but not limited to maintaining physical files and vital documents; maintaining AmeriCorps time records using an electronic database to track member hours; prepare and submit quarterly performance updates; enroll and exit members as required by grant provisions. Develop, maintain, and regularly update the AmeriCorps member handbook and the AmeriCorps Program Policy and Procedures Manual.

Attend meetings, conferences, serve on university committees and all other duties as assigned that support the mission of Campus Life, Student Affairs, the University, and the Commission for Service and Volunteerism.

Required Qualifications

EDUCATION REQUIREMENT

Bachelor’s Degree required; Master’s Degree preferred.

EXPERIENCE REQUIREMENT

Minimum of one-year experience working in program development and implementation; experience developing and coordinating volunteer activities; some experience working with college-age students in a developmental and educational capacity.

CERTIFICATIONS/LICENSES

None

KNOWLEDGE

Working knowledge of issues facing higher education and a basic understanding of student development theory; Knowledge of the mission and objectives of the University, AmeriCorps, and the Corporation for National and Community Service; knowledge of trends in collegiate volunteering, service learning and student engagement in community issues; working knowledge of state and federal grant provisions.

SKILLS

Excellent interpersonal and communication; computer literacy and high skill level with MS Office suite; Strong writing, research and analytical/problem solving skills.

ABILITIES

Ability to plan, organize and supervise community service projects and volunteers effectively; ability to maintain accurate and confidential records; ability to establish and maintain positive, effective working relationships with AmeriCorps members, partners in the community, and campus constituents; ability to prioritize work assignments and work under general supervision; exercise independent judgment and decision-making; ability to communicate effectively in English, both orally and in writing; proven ability to interact effectively with a diverse student body; high degree of flexibility, initiative and commitment; demonstrated ability to work effectively as a member of a team.

Required Documents to Attach

1. Resume
2. Cover Letter

About Us

Located 15 miles southeast of downtown Atlanta, Clayton State University offers employees a diverse environment which fosters both professional and personal development. The university is committed to cultivating an environment of engaged, experienced-based learning, enriched by active community service. Clayton State offers multiple Bachelor and Master Degree programs which currently enrolls over 6,900 students in challenging campus and on-line courses.

The campus is situated just 20 minutes from downtown Atlanta on 214 beautiful acres, making access to the metropolitan area a breeze. We’ve been named a Top Workplace in Atlanta by the Atlanta-Journal Constitution for six consecutive years. And we also were named one of 79 higher education institutions across the nation in The Chronicle of Higher Education’s list of 2017 Great Colleges to Work For.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Recourses at (678) 466-4230, or by email at HumanResources@clayton.edu.

For technical support, please call the Shared Services Center at (877) 251-2644 or oneusgsupport@usg.edu.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at: (678) 466-5445.