Job Title: Administrative Specialist and Office Coordinator
Location: Clayton State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 1162
Job Summary

Reporting to the Office & Communications Manager, this position is responsible for coordinating the administrative functions for the Office of Admissions. This person will provide wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. Serve as direct administrative assistant for the Director of Admissions.

The applicant offered this position may be subject to a pre-employment drug test.

Special Applicant Instructions

Clayton State University has recently transitioned to a new applicant tracking system. If you have already applied for this position, you do not need to reapply. If you are not sure whether you have applied, please contact Human Resources at 678-466-4230 or by email at HumanResources@clayton.edu to verify submission of your application.

Responsibilities

• Answer, screen and transfer inbound phone calls
• Receive and direct visitors
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for staff
• Prepare agendas for meetings and prepare schedules
• Manage the ordering and supply needs of the office
• Coordinate with other offices of behalf of the Office of Recruitment and Admissions
• Coordinate and maintain records for staff, telephones, parking and petty cash
• Assist with management of budget for the office
• Managing student fee account
• Maintaining and managing multiple spreadsheets for the office
• Respond to department emails from applicants and prospective students
• Assist with Front Office/Intake coverage as needed
• Other general clerical duties as assigned

Required Qualifications

Successfully pass credit and background check to obtain Purchase Card (P-Card). Some college education in related field. At least one year of administrative
experience preferably in an office setting or equivalent combination of education and experience.

Required Documents to Attach

Required Documents

1. References
2. Resume

Knowledge, Skills, & Abilities

• Extensive knowledge of Microsoft Office Suite.
• Experience working in BANNER
• Excellent administrative skills and the knowledge of practices and procedures required to manage an office.
• Knowledge of admissions process in an institution of higher education.
• Must have the ability to prioritize work assignments and manage multiple projects.
• Must be able to identify and resolve problems and exercise independent judgment in making decisions.
• Must have effective interpersonal and customer service skills.
• Must have the ability to work collaboratively in a team environment.
• Maintain a high level of professionalism.
• Ability to communicate effectively in English, both orally and in writing.
• Ability to effectively manage multiple priorities.
• Extremely detailed.
• Outstanding problem solving skills.
• Ability to work with professional integrity and discretion.
• Capacity and willingness to accept duties with initiative and resourcefulness.

About Us

Located 15 miles southeast of downtown Atlanta, Clayton State University offers employees a diverse environment which fosters both professional and personal development. The university is committed to cultivating an environment of engaged, experienced-based learning, enriched by active community service. Clayton State offers multiple Bachelor and Master Degree programs which currently enrolls over 6,900 students in challenging campus and on-line courses.

The campus is situated just 20 minutes from downtown Atlanta on 214 beautiful acres, making access to the metropolitan area a breeze. We’ve been named a Top Workplace in Atlanta by the Atlanta-Journal Constitution for six consecutive years. And we also were named one of 79 higher education institutions across the nation in The Chronicle of Higher Education’s list of 2017 Great Colleges to Work For.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Recourses at (678) 466-4230, or by email at HumanResources@clayton.edu. For technical support, please call OneUSG Connect Support at (877) 251-2644, or by email at sscsupport@ssc.usg.edu.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at: (678) 466-5445.