Accountant I

Job description

Accountant I

MiraCosta College

To view the full job posting and apply for this position, go to:

Discipline or Department: Accounting

Position Type: Staff/Classified

Hourly Rate or Monthly Salary: starting at $5,810 per month (range 26, step 1)

Working Hours: POSITION AVAILABLE: One regular, full-time position, 40 hours per week, 12 months per year on the Oceanside campus. The work schedule will be Monday through Friday, 8:00 am - 4:30 pm. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

Special Instructions to Applicants:
Apply and submit application materials through MiraCosta College's online application system at Once you are in the system, we strongly advise you to read the information on "How to Apply" and the FAQs (Frequently Asked Questions) before starting the application process.

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application for classified employment on which you list all relevant experience.

2. A cover letter addressed to the "Screening and Interview Committee" specifically describing how you meet the desirable qualifications and the essential duties.

3. A current resume or curriculum vitae summarizing your educational background and experience.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation. If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree. NOTE: When you "APPLY FOR THIS POSTING," you will eventually be asked to answer the Supplemental Questions listed below. Your answers will appear at the bottom of the application form.

- MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. Describe your own commitment to diversity and how you will meet the minimum qualifications of "sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic background of community college students."

- Please explain any experience you have working with Financial Aid drawdowns, disbursement and reconciliations.

- Please describe your experience with governmental accounting.

The screening and interview committee will review application materials for up to four (4) weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; and 4) fingerprint clearance.

Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five (5) days prior to the closing date.

Retired STRS members are not eligible for these positions.

Basic Function and Other Details:
Under direction, maintain and balance general ledger and subsidiary ledgers; maintain income, expense and balance sheet accounts to accumulate and report accounting data; reconcile financial records and reports with county reports; prepare comprehensive and complex statistical and financial reports; provide technical direction to other staff and management; prepare and interpret financial statements; and perform related duties as assigned.

Accountant I is distinguished from Accountant II in that the incumbent in the latter class is assigned the more complex assignments including development of accounting processes and procedures, complex accounting modeling/reporting and fixed assets management, while the Accountant I is assigned a broad range of journey-level general accounting duties.

Representative Duties:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Collaborate with the financial aid office to project cash flow needs for student financial aid disbursements such as FSEOG, PELL, CWS, Cal Grant, FTSSG and the Federal Work Study program; draw down funds, process refunds, record income/expenditures and inter-fund cash transfers and reconcile financial aid; maintain and balance financial aid program.

2. Maintain and balance cash receipts and deposit systems; prepare deposits, cash clearing transfers and submit deposit permits to the County Treasurer; perform reconciliations for all bank accounts, reconcile cash with county reports, research and correct all reconciling items.

3. Maintain, balance and audit the general ledger and subsidiary ledgers; maintain income, expense and balance sheet accounts to accumulate and report accounting data for the complete financial cycle of the district's various funds; analyze financial information and prepare internal/external financial reports and financial statements.

4. Prepare, post and maintain monthly suspense accounts, auditor transfers, inter-fund transfers and inter-program charges; enter and post all journal entries as needed to maintain the general ledger and subsidiary ledgers; perform reconciliations of various accounts within the district and reconcile account activity with the county and the treasurer's office.

5. Prepare grant and categorical program claims and reports; analyze and reconcile report data for accuracy; forward claims to appropriate signatories and agencies; prepare and submit the 311Q report to the Chancellor's office; maintain and coordinate mandated cost claim reporting.

6. Perform year-end functions and provide necessary information and documentation for annual audits.

7. Create billing and mail invoices to various entities and maintain and reconcile accounts receivables; run processes to interface billing and account receivables to the general ledger; monitor aged receivables and write off uncollectible debt; create and update master customer file to bill customers for facility rentals, goods and services.

8. May support construction project management, which includes analysis, asset additions and retirements, asset depreciation and all related accounting entries and preparation of reconciliation reports; analyze construction in progress, review policy compliance and record asset on completion of project; prepare and file all state-funded capital outlay claims to the Chancellor's office. OTHER DUTIES:
1. Assist in the development of new procedures and provide ongoing auditing of current procedures to ensure compliance and effectiveness.

2. Develop reports for various purposes as needed.

3. Train and provide work direction to student workers and campus aides.

4. Perform related duties as assigned.

Type of Benefits:
COMPENSATION: Based on the 2018-2019 classified salary schedule, the starting salary for this position will be $5,810.00 per month (range 26, step 1), plus a full benefit package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees' Retirement System (CalPERS).

Minimum Qualifications:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

Graduation from a four-year college or university with a degree in accounting, business, finance or a related field, and one (1) year of related experience.
An AA degree in accounting, business, finance or a related field and two (2) years of related experience.

(IMPORTANT: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours)

Desirable Qualifications:
DESIRABLE QUALIFICATIONS: 1. Previous experience with PeopleSoft and/or Workday financial software 2. Proficiency with Excel

Licenses and Other Requirements: LICENSES AND OTHER REQUIREMENTS: A valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program. WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: Provide work direction to campus aides and supervise student workers. CONTACTS: Coworkers, other district personnel, vendors, students, the public, county officials, program and external auditors, bank personnel, and state, federal and local government agencies.

Closing Date: 2-11-2019

First Screening Date:

Human Resources Contact Information:
[email protected] or 760.795.6854

About MiraCosta College
The MiraCosta Community College District is one of California's 114 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, Carmel Valley, and parts of Camp Pendleton.

MiraCosta offers undergraduate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities, as well as a Bachelor of Science degree in Biomanufacturing.

The district operates two campus sites and two centers, and offers a robust online education program. The Oceanside Campus, serving approximately 10,500 students, is located on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, and attracts more than 3,000 students. The Community Learning Center in downtown Oceanside hosts about 2,500 students in the college's noncredit programs including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes. The Technology Career Institute (TCI) in Carlsbad is part of the college’s Career Education Department. It offers our local community members the opportunity to enhance their lives and their careers with low-cost, hassle-free classes, workshops, and programs, as well as certificate programs to train skilled workers in industries such as high-tech manufacturing, maritime technology, and emerging technologies. The Small Business Development Center (SBDC) located at the TCI provides resources, workshops, and leadership programs for small businesses and serves all of North San Diego and Imperial Counties. The Veterans Business Outreach Center (VBOC), also located at the TCI, provides entrepreneurial development services such as business training, counseling, and mentoring, as well as referrals for eligible veterans and military spouses owning or considering starting a small business enterprise in Santa Barbara, Ventura, Los Angeles, Orange, Riverside, San Bernardino, San Diego and Imperial Counties.

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Job No:
Posted: 1/18/2019
Application Due: 2/12/2019
Work Type: