Program Coordinator

Job description

Posting Details

Position Information

Job Title Program Coordinator FLSA Status Salaried Non Exempt Posted Salary Range Commensurate with Experience Employment Status Full Time Department School of Agriculture and Applied Sciences Minimum Qualifications

Bachelor’s degree in secretarial science, mass communications, business administration, or office administration preferred.

Employer will consider a combination of education, training and/or experience equivalent.

Licensing Requirements: None

Purpose of Job

The project coordinator will manage the day-to-day office operations of the Office of Land-Grant Communications in support of the Director of the Office of Land-Grant Communications.

Scope of Responsibilities

Understand the intricacies of each task housed within each team project and track associated deadlines; Monitor the online submission platform for media requests, assign those tasks to the appropriate staffer via our Project Management Platform (Asana) and track progress; Serve as the point of contact between third-party promotional item/media vendors and the School of Agriculture and Applied Sciences; Maintain and monitor project plans, project schedules, time management, budgets and expenditures; Organize, attend, participate in and document meetings; Track and report on project deadlines and changes; Self-create tracking and project management solutions; Assist with database updates; manage the School’s master calendar of events; Provide clerical support to the Director of Land-Grant Communications, Staff Writer, Graphic Designer and Communications Specialist

Essential Job Functions

•Coordinate the work order requests for media support within the School of Agriculture and Applied Sciences
•Manage the calendar of events, web portal and project management tool
•Prepare travel requests, reimbursements and leave requests/summaries
•Enter purchase requisitions into the Banner system and manage and monitor requisitions for the Office of Land-Grant Communications
•Speak to 3rd party promotional and graphics companies to facilitate the order of promotional items (including t-shirts, ink pens, awards and trophies, etc. that bear the school’s branding and moniker) for the entirety of the School of Agriculture and Applied Sciences
•Schedule meetings, prepare agendas, minutes
•Track progress for team priorities as defined by Director, Office of Land-Grant Communications
•Facilitate incoming and outgoing mail, email, deliveries
•Establish and oversee the upkeep of the filing system
•Keep informed and up-to-date on present and future methods and technology for maintaining an efficient office
•Assist with collection of departmental monthly highlights
•Compose and distribute office correspondence
•Prepare PowerPoint presentations
•Assist with database upkeep
•Other duties as assigned

Qualifications

•Bachelor’s degree in secretarial science, mass communications, business administration, or office administration preferred
•Employer will consider any applicant with a combination of education training and/or experience equivalent.

Licensing and Certifications

N/A

Knowledge Skills and Abilities

The applicant must be dependable; able to work without supervisor’s constant oversight; must have excellent interpersonal, customer relations, communication and organizational skills; effective time management skills, computer skills (including data management) is mandatory; the ability to complete projects by deadline; proficient with Microsoft Office products and course learning or management software including Blackboard, BANNER and other online or statistical packages, email and internet; highly organized, detail oriented; successful experience working in a team environment; ability to manage multiple priorities, objectives, and deadlines simultaneously in a fast-paced environment.

Physical Requirements

Work in noisy (above 85 decibels) areas No Sedentary Work - Exerting 10 pounds Not Required Light Work - Exerting up to 20 pounds Not Required Medium Work - Exerting 20-50 pounds Occasionally Heavy Work - Exerting 50-100 pounds Not Required Very Heavy Work - Exerting in excess of 100 pounds Not Required Travel Occasionally Extended Work Hours Occasionally Posting Detail Information

Posting Number S521 Number of Vacancies 1 Location Lorman Position End Date (if temporary) Open Date 01/15/2019 Close Date Open Until Filled Yes EEO Statement

EEO Statement:
Alcorn State University does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or other factors prohibited by law in any of its educational programs, activities, services, admissions, or employment practices. The following offices are designated to handle inquires and/or complaints regarding non-discriminatory policies and procedures of Alcorn State University:
Complaints, inquiries, or specific requests in regard to Title IX and Section 504 directives should be made to: Title IX Office, Walter Washington Administration Bldg., Room 519A, Lorman, MS, 39096, (601) 877-6700.
Complaints, inquiries, or requests in regard to non-discrimination in employment practices should be made to: Human Resources Department, Walter Washington Administration Bldg., Room 107, Lorman, MS, 39096, (601) 877-6188
Questions, complaints, or requests in regard to ADA/ADAAA compliance in employment practices should also be made to the department of human resources.

Advertising Summary Excellent Benefits Package Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. Unofficial Transcripts
  4. Letter of Recommendation (Professional)
  5. Letter of Recommendation (Personal)
  6. Letter of Recommendation (Professional or Personal)
Optional Documents

     

     

     

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    Job No:
    Posted: 1/17/2019
    Application Due: 2/12/2019
    Work Type:
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