POSITION: BUYER III
JOB #18/27

Full-time temporary position available on or after November 1, 2018 and will be appointed for one year from date of hire in Procurement & Contract Services. Possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance.

ESSENTIAL DUTIES: Under the general supervision of the Procurement & Contracts Manager, and day to day lead direction of the Lead Buyer, this position may be assigned purchases, contracts, formal competitive bids, and other assignments for commodities and/or services involving the integration of many diverse elements, are of high cost and/or visibility, and/or which entail construction projects, service agreements, repair projects, or inter-/intra-agency agreements. This position requires proficiency and thorough knowledge of principles, practices and procedures according to laws and codes related to purchasing and contracts in addition to comprehensive knowledge of formal competitive bid administration process and thorough knowledge of California State Statutes and Codes and CSU Policies. Duties include but are not limited to:

• Process purchase and contract requests, developing, coordinating, and/or preparing purchase orders, contracts, bids, and other procurement-related documents for the campus.
• Assist with all aspects of procurement solicitations for capital outlay construction and formal bids, which involve complex or technical terms and conditions, scope of work, insurance and bonding, and compliance with Federal, State, and local laws and regulations. Assure selection in accordance with established criteria; assure full and fair competition and documentation of actions; issue award letters. Maintain records in accordance with established policies and procedures and audit guidelines.
• Assist with the development, coordination, and management of all Public Works procurement activities to complete complex or time-sensitive projects.
• Prepare, analyze, and administer formal and informal competitive bid processes, including Requests for Proposals (RFP) and Invitations for Bid (IFB), ensuring compliance with all applicable laws, regulations, requirements, and CSU policies. This includes guiding/assisting requestors with the development of language for technical and/or complex specifications.
• Manage (e.g., coordinate, develop. analyze, negotiate, author, and administer) contracts, working with vendors, campus customers, attorneys, and awarding agencies to determine specifications and terms and conditions that optimize value and mitigate risk for the University.
• Contract administration within the Department, including data entry in PeopleSoft, oversight during contract performance, maintaining appropriate files (hard copies and digital copies) and preparing reports such as, but not limited to, reporting on small business, sustainability, and spend analytics.
• Assist in the development of and/or review a diverse variety of customized contracts of difficult complexity in compliance with all applicable laws, regulations, and requirements (e.g., Federal, State, local, and CSU).
• Encourage and administer campus usage of CSU system-wide contracts.
• Establish and build strong partnerships with campus constituents, providing outstanding customer service. Resolve problems between end-users and providers, Receiving, and Accounts Payable as appropriate. Actively engage with faculty and staff to obtain their technical expertise, advise them of order/contract status, and ensure that all legal, policy and contractual requirements are met.
• Establish and maintain professional, cooperative, and productive working relationships with vendors/contractors, resolving any problems and/or conflicts in a timely manner.
• Remain informed and ensure compliance with CSU policies, Federal, State, and local laws, regulations, and guidelines.
• Maintain proficiency in the latest technology applications, reports, and financial analysis that are related to procurement.
• Assist and comply with various required procurement- and contract-related reporting, such as the Small/Disabled Veteran Business program, sustainability/recycled products and other programs by tracking and evaluating utilization levels, developing strategies and goals for increased utilization, conducting outreach and training for small and disabled business owners, and reporting on progress. Provide information for reporting requirements.
• Remain informed on marketplace trends.
• Share information with Department team members to ensure maximum support is provided to campus customers, and contribute to maintaining a strong team environment.
• Process basic purchase orders as needed to meet the workload demands of the Department.
• Comply with and support the CSU Accessible Technology Initiative (ATI).
• Perform other duties or projects as assigned.

MINIMUM QUALIFICATIONS:

• Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and ability of the position may be substituted for the required education on a year-for-year basis.
• Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding and contract development, and including the writing of specifications and justifications to support them.

PREFERRED QUALIFICATIONS:

• B.A. or B.S. in supply chain, procurement, business, accounting or related field, highly desirable.
• Professional procurement certification (e.g., CPSM, C.P.M., CPPO, CPPB, or equivalent), highly desirable.
• Demonstrated purchasing experience in government or public education with demonstrated knowledge of California Statues and Codes.
• Experience with CSU policy and procedures.
• Intermediate to advanced knowledge of PeopleSoft Finance.
• Intermediate skills in Microsoft Excel or higher.
• Ability to conduct research and prepare analytical reports.
• Strong attention to detail, accuracy.
• Ability to develop creative and innovative business ideas and processes.
• Excellent customer services skills and professionalism.
• Demonstrated organizational skills.

SPECIALIZED KNOWLEDGE, SKILLS, AND ABILITIES:

• Thorough knowledge of the principles, practices, and procedures of purchasing, including administration of contracts and service agreements and the basic accounting principles as related to purchasing and contracts.
• Comprehensive knowledge of formal competitive bid administration.
• Thorough knowledge of California State Statutes and Codes applicable to campus procurement.
• Ability to use a computer.
• Ability to read and write clearly in English.
• Ability to administer all aspects of bid procedures according to laws and codes.
• Ability to monitor contracts and service agreements.
• Ability to develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, learn and apply computer technology to the total purchasing process.
• Ability to act promptly to resolve actual or potential problems when required.
• Ability to develop long-range plans, including recommendations for policies and procedures affected by the plans.
• Ability to establish and maintain cooperative working relationships with vendors, faculty, staff students, administrators, and members of the general public.
• Working knowledge of functions such a receiving and property accounting as they relate to the purchasing process.

SALARY RANGE: $4,024 - $7,068 per month plus excellent paid benefits. (Anticipated salary will be $4,024 – $5,500 per month, depending on the qualifications of the successful finalist.) The California State University offers a premium benefit package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

POSITION IS OPEN UNTIL FILLED. SCREENING BEGAN OCTOBER 26, 2018.

APPLICATION PROCEDURE: Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. To be considered, qualified candidates must submit a completed CSUS employment application (download electronic application at http://www.csustan.edu/hr/Employment_Opportunities/Staff/index.html), cover letter, and resumé to:

California State University, Stanislaus ∙ Human Resources Department
Mary Stuart Rogers Educational Services Gateway Building, Suite 320 (3rd Floor)
One University Circle ∙ Turlock, CA 95382

For questions, please contact: Ms. Karen Meade (209) 667-3890

Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: https://www.dol.gov/ofccp/regs/compliance/sec503/Self_ID_Forms/VoluntarySelf-ID_CC-305_ENG_JRF_QA_508c.pdf.

THE INDIVIDUALS WHO APPEAR TO BE THE BEST QUALIFIED FOR THIS POSITION WILL BE CONTACTED BY TELEPHONE FOR AN INTERVIEW

PURSUANT TO THE JEANNE CLERY DISCLOSURE OF CAMPUS SECURITY POLICY AND CAMPUS CRIME STATISTICS ACT, THE ANNUAL SECURITY REPORT (ASR), IS NOW AVAILABLE FOR VIEWING AT HTTPS://WWW.CSUSTAN.EDU/ANNUAL-CAMPUS-SECURITY-REPORT. THE ASR CONTAINS THE CURRENT SECURITY AND SAFETY-RELATED POLICY STATEMENTS, EMERGENCY PREPAREDNESS AND EVACUATION INFORMATION, CRIME PREVENTION AND SEXUAL ASSAULT PREVENTION INFORMATION, AND DRUG AND ALCOHOL PREVENTION PROGRAMMING. THE ASR ALSO CONTAINS STATISTICS OF CLERY ACT CRIMES FOR STANISLAUS STATE FOR THE PREVIOUS THREE YEARS. A PAPER COPY OF THE ASR IS AVAILABLE UPON REQUEST BY CONTACTING THE OFFICE OF THE CLERY DIRECTOR LOCATED AT ONE UNIVERSITY CIRCLE, TURLOCK, CA 95382, OR BY CALLING 209-667-3572.

THE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE AGAINST PERSONS ON THE BASIS OF RACE, RELIGION, COLOR, ANCESTRY, AGE, DISABILITY, GENETIC INFORMATION, GENDER, GENDER IDENTITY, GENDER EXPRESSION, MARITAL STATUS, MEDICAL CONDITION, NATIONAL ORIGIN, SEX, SEXUAL ORIENTATION, COVERED VETERAN STATUS, OR ANY OTHER PROTECTED STATUS. ALL QUALIFIED INDIVIDUALS ARE ENCOURAGED TO APPLY. CSU STANISLAUS HIRES ONLY INDIVIDUALS LAWFULLY AUTHORIZED TO WORK IN THE UNITED STATES. THE PERSON HOLDING THIS POSITION IS CONSIDERED A ‘MANDATED REPORTER' UNDER THE CALIFORNIA CHILD ABUSE AND NEGLECT REPORTING ACT AND IS REQUIRED TO COMPLY WITH THE REQUIREMENTS SET FORTH IN CSU EXECUTIVE ORDER 1083 AS A CONDITION OF EMPLOYMENT.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE





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