Processing Archivist & Records Manager

Job description

Processing Archivist & Records Manager

Posting Number: R0001767
Location: Salem Campus

Attention Current Willamette University Employees: In order to apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.

Instructions for Applicants:
Please read the following carefully before beginning the online application process.
To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:Assists in the operation of the Archives and Special Collections unit with emphasis on processing collections, overseeing Willamette's records management program, and working with archival technology tools. Provides research services for collections.


  • Responsible for processing archival collections. Arranges, preserves and creates original descriptions for collections; determines processing priorities in concert with University Archivist; supervises student workers and interns assisting in processing projects; creates accession records or inventories as needed.
  • Responsible for implementing and overseeing Willamette's records management program. Works with units across campus to organize and deposit their materials; assists units in the transfer, retention, or destruction of their records; coordinates and provides records management training for departmental liaisons. Manages the archiving of the University's website using Archive-It.
  • Participates with the University Archivist and with the Libraries' Systems unit in the planning, implementation, and use of technology for archival collections. Responsible for the creation of metadata, including supervision of archival assistant and student workers assisting on metadata projects; responsible for creation and maintenance of finding aids in ArchivesSpace adhering to DACS and best practices; assists in the development and maintenance of the archives' web presence (presentation and content).
  • Assists with archiving of born digital material in consultation with Libraries' Systems unit.
  • Provides reference and in-depth research consultation. Acts as back-up problem solver for complex questions for staff providing archives reference. May provide instruction in relation to archival research.
  • Responsible for the unit's Disaster Recovery Plan and Preparedness Kit.
  • Responsible for the operations of the unit in the absence of the University Archivist.
  • Participates in the Orbis Cascade Alliance initiatives and the broader archives community as appropriate.
  • Assists in the fabrication of departmental exhibits.
  • Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

  • Other duties as assigned.

  • Master's degree from an ALA accredited library or information science program with a concentration in archival studies and/or records management or Master's degree in a related field with coursework in archives and/or records management.
  • Continuing professional development required.
  • Demonstrated experience appraising, arranging, describing, and preserving archival collections required. Familiarity with principles of records management required.
  • Familiarity with EAD required.
  • Microsoft desktop applications essential.
  • Thorough knowledge of archives theory, practice, and standards.
  • Demonstrated knowledge of ethical practices and evidence of ability to appropriately handle confidential information.
  • Basic knowledge of records management practice.
  • Evidence of ability to exercise good professional judgment.
  • Demonstrated attention to detail.
  • Ability to interact and communicate effectively with colleagues, students, and researchers.
  • Ability to represent the university professionally to on- and off-campus communities.

  • Experience with archival management systems, such as ArchivesSpace, Archivematica, and Archive-It.
  • Two years of professional experience.
  • Familiarity with digital asset management systems and digital repository technologies.

Monday - Friday 8 am to 5 pm.

Position occasionally requires reaching outward and above the shoulder and climbing, crawling, squatting, kneeling, and/or bending. Positional occasionally requires lifting and/or carrying up to 50 lbs. and pushing or pulling up to 50 lb.

    You will need to upload the following two documents as part of your application materials in the "My Experience" section:
    • Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
    • Current Resume

    Incomplete applications will not be considered.

    Apply online at

    Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.

    Copyright ©2017 Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency





    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 1/15/2019
    Application Due: 9/23/2019
    Work Type: