Skip to main content

GIFTS AND FINANCIAL COODINATOR

Employer
University of Pennsylvania
Location
Philadelphia, PA

Job Details

Duties: Penn Medicine is one of the world's leading academic medical centers, dedicated to the related missions of medical education, biomedical research, and excellence in patient care. Penn Medicine consists of the Raymond and Ruth Perelman School of Medicine at the University of Pennsylvania (founded in 1765 as the nation's first medical school) and the University of Pennsylvania Health System, which together form a $6.7 billion enterprise.

The Perelman School of Medicine has been ranked among the top five medical schools in the United States for the past 20 years, according to U.S. News & World Report's survey of research oriented medical schools. The School is consistently among the nation's top recipients of funding from the National Institutes of Health, with $392 million awarded in the 2016 fiscal year.

The University of Pennsylvania Health System's patient care facilities include: The Hospital of the University of Pennsylvania and Penn Presbyterian Medical Center which are recognized as one of the nation's top Honor Roll hospitals by U.S. News & World Report Chester County Hospital; Lancaster General Health; Penn Wissahickon Hospice; and Pennsylvania Hospital, the nation's first hospital, founded in 1751. Additional affiliated inpatient care facilities and services throughout the Philadelphia region include Good Shepherd Penn Partners, a partnership between Good Shepherd Rehabilitation Network and Penn Medicine.

Penn Medicine is committed to improving lives and health through a variety of community-based programs and activities. In fiscal year 2016, Penn Medicine provided $393 million to benefit our community.




Reporting to the Sr. Executive Directors of Development for both ACC and UPHS, coordinate all gift transactions and gift accounting for both teams. Oversee budget administration and financial transactions for the UPHS and ACC teams.

Specific Responsibilities:

1. Develops an understanding of the University's gift, financial and development systems, policies and procedures. Gains awareness of the educational, research, clinical, operational and financial needs and goals of Penn Medicine and their relationship to an effective gift system.

2. Responsible for organizing and maintaining confidential files and records associated with the fund raising activities of Penn Medicine Development & Alumni Relations.

3. Responsible for processing the high-volume of gifts received for the UPHS and ACC teams. Utilizes development database (Atlas) to retrieve and verify donor and gift information and update donor's bio information when necessary. Ensures adherence to schedules and procedures.

4. Provides information to inquiries from various constituencies concerning the various ways of making contributions to the Medical Center. Coordinates all financial transactions for UPHS and ACC. Utilize BEN financial system to place orders, create and manage purchase orders, facilitate sponsorship requests, perform journal and PRO card transactions. Works cooperatively with UPHS/ACC/PMDAR Business Administrators to follow University financial procedures and trouble shoot to help quickly and accurately manage UPHS/ACC/PMDAR financial transactions.

5. Works in conjunction with Gifts Accounting, PMDAR Business Administrator, ACC and School of Medicine Business Offices, various gift officers; Central Gifts Processing and the Treasurer's Office.

6. Researches, reconciles, and provides general quality assurance while serving as general troubleshooter for problematic gifts and financial transactions.

7. Executes and maintains reporting systems for budget/finance/gift needs, as appropriate.

8. Perform additional duties as assigned.

Qualifications: Qualifications:

1. Minimal high school diploma required, bachelor's degree preferred; gift, accounting or financial experience preferred.

2. Knowledgeable in Microsoft Office. Proficiency in Word and advanced Excel skills essential.

3. Ability to handle complex and highly confidential materials.

4. Five to seven years general office experience required. One year in Development setting highly desirable.

Reference Number: 90-30805

Salary Grade: 025

Employment Type: Non-Exempt

Org: Penn Medicine Development

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: S-Clerical Financial

Organization

Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.  

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds. 

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn

Vision

 

As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities. 

 

Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact. 

 

Learn about the signature initiatives of the Penn Compact 2022:  

 

Diversity 

 

Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world. 

 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. 

 

To learn more about Diversity and Inclusion at Penn visit: 

 

Benefits 

 

Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more! 

 

Campus and Beyond

 

We invite you to explore our campus and its stately buildings and state-of-the-art facilities. 

 

Try our self-guided tour! Come and visit

 

Learn about sustainability at Penn

 

News 

 

Stay up-to-date with Penn's response to COVID-19: Coronavirus Information & Resources

 

Penn supports news publications that tell the ongoing story of the University community, communications services for external media, telephone and video services, and other media resources: Campus Media 

 

Connect with us!  

 

Instagram: @uofpenn 

Twitter: @Penn 

 

 

Company info
Telephone
(215) 898-7372
Location
3451 Walnut Street
Philadelphia
PA
19104
US

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert