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OFFC ADMNST ASST B

Employer
University of Pennsylvania
Location
Philadelphia, PA

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Administrative Jobs
Academic Affairs
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Duties: Provide administrative support within the Business Office reporting to the Director of Fiscal Operations. Assist in the maintenance of sound financial reporting for the Department of Cancer Biology and the Abramson Family Cancer Research Institute. Electronically collate reports for review by management team and subsequent dissemination to faculty. Generally support business office processes, including support of sponsored programs, operating and strategic investment funds, gifts, endowments, etc. Process journal entries identified by management team. Review and approve purchase requisitions in accordance with funding source and policy considerations. Participate in the accounts payable function, which includes relieving encumbrances, verifying costs, gathering documentation and researching invoice holds. Scan and file all financial files in conjunction with the electronic filing system of the Business Office. Process updates to our chart of account file and maintain consolidated Business Office time-off and deliverables calendar. Assist in data entry across systems that support business office activity. Provide primary support in scheduling of meetings, preparation of presentations and other related administrative support duties as necessary. Provide support to supervisor relative to various committee assignments, mission continuity and environmental monitoring responsibilities, etc. Handle highly confidential information with appropriate level of discretion. Provide backup for hand carry and intramural mail activity. Routine reconciliation and maintenance of active ports, phone lines, etc. Maintain departmental chart of accounts.

Qualifications: High school diploma and 3 years to 5 years of Accounting/Finance/Business experience or an equivalent combination of education and experience required. College degree or coursework preferred. Knowledge in sponsored projects preferred. Experience working with varied financial systems preferred. Strong background in MS Office suite of products required, with a heavy focus on MS Excel. Strong interpersonal, organizational, and writing skills desired. Ability to maintain confidentiality with respect to highly sensitive data required. Ability to manage competing deadlines required. Flexibility to learn new systems and adjust to new policies/procedures required.

Reference Number: 40-30786

Salary Grade: 024

Employment Type: Non-Exempt

Org: CB-Cancer Biology

Special Requirements:

Job Family: S-Clerical Financial

Organization

Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.  

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds. 

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn. 

Vision

 

As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities. 

 

Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact. 

 

Learn about the signature initiatives of the Penn Compact 2022:  

 

Diversity 

 

Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world. 

 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. 

 

To learn more about Diversity and Inclusion at Penn visit: 

 

Benefits 

 

Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more! 

 

Campus and Beyond

 

We invite you to explore our campus and its stately buildings and state-of-the-art facilities. 

 

Try our self-guided tour! Come and visit! 

 

Learn about sustainability at Penn. 

 

News 

 

Stay up-to-date with Penn's response to COVID-19: Coronavirus Information & Resources. 

 

Penn supports news publications that tell the ongoing story of the University community, communications services for external media, telephone and video services, and other media resources: Campus Media 

 

Connect with us!  

 

Instagram: @uofpenn 

Twitter: @Penn 

 

 

Company info
Telephone
(215) 898-7372
Location
3451 Walnut Street
 Philadelphia
PA
19104
US
Apply on website
Send job
Apply on website

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