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DIR., FINANCIAL & PAYROLL SERVICES-STUDENT AFFAIRS

Employer
Duke University
Location
Durham, NC

Job Details


diversity employer



DIR., FINANCIAL & PAYROLL SERVICES-STUDENT AFFAIRS
Resource Admin - Administration

NATURE OF RESPONSIBILITIES:

The Director of Financial and Payroll Services provides vision, creative leadership and oversight of processes, policies, systems, and reporting relevant to budgeting, accounting, procurement, compliance, and payroll for the Division of Student Affairs; monitors and provides expertise and guidance for process improvements related to accuracy, efficiency, fiscal controls, and quality of service.; produces regular financial reports and analyzes trends; supervises central financial and payroll staff and provides guidance and support to Division financial officers and business managers.

SPECIFIC DUTIES:

1. Oversee and monitor standardized payroll and financial management processes, policies and procedures across all operating units within the Division of Student Affairs. Monitor fiscal controls. Manage processes related to user security and training for institutional financial and payroll systems. Routinely analyze processes and procedures for quality control and improvement. Ensure compliance with Division and University policies and practices. Develop and execute standard financial reports. 35%

2. Lead and coordinate processes related to annual budget preparation, variance reporting, and fiscal year-end closeout for the Division. Identify possible budget problems and develop solutions. Analyze trends and provide financial analysis to senior management for decision support and planning purposes. 20%

3. Oversee all payroll processes for the Division. Insure accuracy and timeliness. Handle complex and unusual cases. Monitor requisition and hiring processes with the HR Manager and AVP providing adviceand counsel to departments as needed. 25%

4. Contribute to a climate of collaboration through strong working relationships with internal and external stakeholders. Provide advice, counsel, and training as needed. Convene business managers and other internal groups. Serve as the primary Division liaison to Financial Services, Corporate Payroll, ECRT, Parking & Transportation, and Visa Services. Serve as Division representative to PAMC Academic Business Managers and other groups as requested. 5%

5. Hire, supervise, and manage performance of FPS staff. Advise, mentor, and support financial officers and departmental business managers. Participate in recruiting, onboarding, and training efforts for these positions. 10%

6. Establish operational goals in line with the Division's strategic plan and monitorprogress and achievement. Prepare annual report and activities reports as requested. 5%

7. Perform other related duties incidental to the work described herein.

QUALIFICATIONS Minimum Bachelor's degree in Accounting, Finance or related field and six years relevant work experience financial management in a related setting. MBA or Master's in a relevant field preferred. Familiarity with Duke systems and policies as well as work experience in a student services setting are strongly preferred. Demonstrated success in staff supervision and performance management. Ability to analyze and resolve complex issues. Effective verbal and written communications skills.

SKILLS AND COMPETENCIES
High level of experience and expertise in the following areas:
• Cultural competency demonstrated via success in working as part of a team as well as with individuals of diverse backgrounds and skills
• Demonstrated success in collaborating across units and fields of expertise
• Principles and practices relevant to fund accounting
• Electronic financial and payroll systems similar to those used at Duke, e.g., SAP, SPB, Online Travel, API, ETR, I- 9/E-verify, etc.
• Procurement practices relevant to a university setting
• Trends analysis, financial modeling and routine financial reporting
• Payroll policies and processes and relevant HR policies
• Organizational skills including managing multiple, concurrent projects and deadlines
• Ability to work independently and as a team member or leader
• Work process improvement and redesign and/or continuous quality improvement
• Supervision

Requisition Number
401544111

Location
Durham

Duke Entity
UNIVERSITY

Job Code
1796 FINANCIAL MGMT ANALYST III

Job Family Level
15

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, gender, gender expression, genderidentity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robustexchange of ideas—an exchange that is best when the rich diversity ofour perspectives, backgrounds, and experiences flourishes. To achievethis exchange, it is essential that all members of the community feelsecure and welcome, that the contributions of all individuals arerespected, and that all voices are heard. All members of our communityhave a responsibility to uphold these values.
Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.

Education

Work requires a Bachelor's degree in Accounting, Finance, Economics,Business Administration or a related field. CPA is desirable.

Experience

Work requires a minimum of six years experience in financialmanagement, cost accounting or a field directly related to specializedarea of assignment.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Auto req ID

108771BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

PI106941526

Organization

Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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