Student Club Financial Coordinator

Humboldt State University
Student Financial Services

Location: Arcata, CA
Open Date: Jan 14, 2019
Close Date: Friday, February 1, 2019

(Job #18-87) Accounting Technician II, Student Club Financial Coordinator, $3,010-5,290/month.
Appointments are normally made at the beginning of the salary range. This is a temporary, full-time, benefited, 12-month, non-exempt position in the Student Financial Services Department.

Position Summary:
Under the supervision of the Student Financial Services Manger, the Student Club Financial Coordinator performs duties that support routine, responsible accounting activities for the university. The Student Financial Services Office serves students, staff, faculty, campus departments, and the general public, providing support and oversight to student clubs or organizations engaged in activities that include: fundraising activities, food sales, guest lecturers, dances, club travel, purchasing, cash handling, merchandise inventory controls, and reimbursements to club members.

Duties:
This position is responsible for reviewing and processing all club purchases, reimbursements, sales, deposits, and maintaining accounting ledgers for all club financial activity. The Coordinator directly supports student organizations by assisting clubs in planning fundraising events while adhering to HSU Clubs and Activities Handbook. The Coordinator provides students organizations with hands-on training in the areas of cash handling, accounting, and best business practices. The schedule is typically Monday - Friday, 8am - 5pm, but this position will be required to work some special events outside the normal business hours including some nights or weekends.

Minimum Qualifications:
Equivalent to three years of progressively responsible financial record-keeping experience which provides the required knowledge and abilities listed below.

Required Knowledge, Abilities & Skills:
Knowledge:

Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices

Intermediate knowledge of Microsoft Word and Excel, web browers, query tools, integrated financial systems and ability to create and maintain complex spreadsheets

Ability to:

Apply accounting procedures and practices to the analysis of basic accounting problems

Analyze and interpret accounting data - reviewing data for accuracy, completeness, validity and adherence to established standards and best business practices

Identify, trace, and correct errors

Apply problem solving techniques in finding solutions to basic accounting problems

Understand and apply applicable rules, regulations, policies, and procedures

Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid

Work independently

Make sound decisions and recommendations regarding accounting activities.

Review financial documents for accuracy, completeness, validity, and adherence to standards

Establish and maintain effective working relationships with students, staff and faculty from diverse backgrounds

Exercise tact, courtesy, alertness, and good judgment in responding to others

Compute and post numbers rapidly and accurately

Maintain files and records

Follow directions

Interpret and apply written rules, regulations, policies and procedures

Read and write English at a level appropriate to the position

Ability to establish and maintain effective and collaborative working relationships across a diverse population, and with a range of campus constituents.

Ability to work in a high pace open-air office setting.

Ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties

Preferred Qualifications:

Experience using PeopleSoft

Bilingual English and Spanish language ability

Experience in public speaking and the ability to organize and present financial training to large student groups

Application Instructions
Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the "Apply Now" button to the right:

Letter of Interest

Resume or Curriculum Vitae

Contact information for at least three professional references

HSU Employment History Form (HSU Employment History Form: https://forms.humboldt.edu/employment-history-form)

(NOTE: Download the HSU Employment History Form and save it as a PDF file prior to filling it out. If the form is filled out on line (accessed via a web browser), content WILL NOT be saved).

Application Deadline: The deadline to submit application materials is 11:59 p.m. on Friday, February 1, 2019. To be notified in the event this recruitment re-opens for a subsequent review of applications, send an email to careers@humboldt.edu that includes the job number (18-87) and applicant's last name in the subject line of the message.

Equal Employment Opportunity Statement Humboldt State University is a Title IX/Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.

HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

It is the responsibility of the applicant to provide complete and accurate employment information. Evidence of required degree(s), certifications(s), or licenses(s) will be required prior to the appointment date. Incorrect or improperly completed applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education is full-time activity. Part-time experience or education (or activities only part of which are qualifying) will receive proportionate credit. In accordance with applicable Collective Bargaining Agreements, preference may be given to the campus applicants covered by these agreements. However, positions are open to all interested applicants, both on and off campus, unless otherwise stated.

A background check (including a criminal records check, employment verification, and education verification) must be completed satisfactorily as a condition of employment with the CSU. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Adverse findings from a background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

Compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and CSU Executive Order 1083 Revised July 21, 2017 (EO 1083) is a condition of employ-ment. CSU employees in positions with duties that involve regular contact with children or positions which supervise such employees are designated as Mandated Reporters under CANRA and are required to comply with the requirements set forth in EO 1083. Upon appointment to this position, the successful candidate(s) will be notified of and required to acknowledge their CANRA reporting status.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

New faculty employees hired by the CSU for the first time who first become CalPERS members on or after July 1, 2017 are subject to a 10-year vesting period for retiree health and dental benefits. Staff employees covered under bargaining agreements 1, 2, 4, 5, 6, 7, 9, 10, C99, E99, M80 and M9 hired by the CSU for the first time who first become CalPERS members on or after July 1, 2018 are subject to a 10-year vesting period for retiree health and dental benefits

If accommodations need to be made during the recruitment and interview process, please contact Human Resources at (707) 826-3626 or hsuhr@humboldt.edu







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