COLLECTIONS COORDINATOR

Employer
University of Pennsylvania
Location
Philadelphia, PA

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Administrative Jobs
Institutional & Business Affairs, Arts & Museum Administration
Jobs Outside Higher Education
Businesses & Consultants
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Duties: The Collections Coordinator is responsible for follow up on past due invoices. The position will review and analyze the invoices generated for sponsored projects and ensure the accuracy of the invoices by comparing the invoices with the invoice schedule in the project agreement. Make corrections or adjustments to invoiced amount in the internal billing and receivables system ( BBR) . Contact internal business/grant managers to verify that all of the required deliverables associated with the project (progress and technical reports) have been submitted. Contact external sponsor organizations regarding unpaid invoices/payments. Negotiate payment plan with sponsors to resolve outstanding payments. Consult with internal accountants when an invoice needs to be submitted, resubmitted or adjusted. Prepare Accounts Receivable Analysis reports on a monthly basis.

Qualifications: High School Diploma and 5 year to 7 years of experience or equivalent combination of education and experience is required. Bachelor's degree and 3-5 years of billing/receivables experience preferred.
Excellent analytical, communication, organizational skills required. Must have strong attention to detail and working knowledge of Microsoft Office (Excel, Access, and Outlook). ORACLE Financials, and/or Business Objects is a plus.

Reference Number: 87-30638

Salary Grade: 025

Employment Type: Non-Exempt

Org: Research Services

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: S-Clerical Financial

Organization

Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.  

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds. 

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn

Vision

 

As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities. 

 

Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact. 

 

Learn about the signature initiatives of the Penn Compact 2022:  

 

Diversity 

 

Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world. 

 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. 

 

To learn more about Diversity and Inclusion at Penn visit: 

 

Benefits 

 

Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more! 

 

Campus and Beyond

 

We invite you to explore our campus and its stately buildings and state-of-the-art facilities. 

 

Try our self-guided tour! Come and visit

 

Learn about sustainability at Penn

 

News 

 

Stay up-to-date with Penn's response to COVID-19: Coronavirus Information & Resources

 

Penn supports news publications that tell the ongoing story of the University community, communications services for external media, telephone and video services, and other media resources: Campus Media 

 

Connect with us!  

 

Instagram: @uofpenn 

Twitter: @Penn 

 

 

Find Us
Telephone
(215) 898-7372
Location
3451 Walnut Street
Philadelphia
PA
19104
United States

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