Duties: The Collections Coordinator is responsible for follow up on past due invoices. The position will review and analyze the invoices generated for sponsored projects and ensure the accuracy of the invoices by comparing the invoices with the invoice schedule in the project agreement. Make corrections or adjustments to invoiced amount in the internal billing and receivables system ( BBR) . Contact internal business/grant managers to verify that all of the required deliverables associated with the project (progress and technical reports) have been submitted. Contact external sponsor organizations regarding unpaid invoices/payments. Negotiate payment plan with sponsors to resolve outstanding payments. Consult with internal accountants when an invoice needs to be submitted, resubmitted or adjusted. Prepare Accounts Receivable Analysis reports on a monthly basis.
Qualifications: High School Diploma and 5 year to 7 years of experience or equivalent combination of education and experience is required. Bachelor's degree and 3-5 years of billing/receivables experience preferred.
Excellent analytical, communication, organizational skills required. Must have strong attention to detail and working knowledge of Microsoft Office (Excel, Access, and Outlook). ORACLE Financials, and/or Business Objects is a plus.
Reference Number: 87-30638
Salary Grade: 025
Employment Type: Non-Exempt
Org: Research Services
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: S-Clerical Financial