Administrative Support Coordinator II
POSITION: ADMINISTRATIVE SUPPORT COORDINATOR II
Full-time position available on or after February 1, 2019 in the Office of Service Learning.
ESSENTIAL DUTIES: Under general supervision of the Director of the Office of Service Learning, this position works independently providing support for Campus-Community Partnership Development and Implementation, and general office duties and responsibilities. Duties include but are not limited to:
• Coordinate with faculty, staff, students and community members for events and activities under the banner of Science in our Community.
• Respond to written, phone and in-person inquiries regarding community partnerships, and programs. Maintain current contact information on community-partners.
• Provide support as required for meetings, both on and off-campus, including developing agendas, notifying faculty, staff, students and community partners, taking minutes, developing and preparing presentation materials, arranging catering services or AV equipment for staff, faculty or community members.
• Responsible for professional and accurate outreach to community-based organizations, media contacts, faculty and students.
• Independently compose administrative correspondence. Develop materials for promotion of Science in our Community, including press releases.
• Attend Science in our Community based events or activities as needed. Assist with organization, set up, and tear down of events.
• Maintain and organize appropriate project files and necessary paperwork.
• Work with community agencies in the protocol to develop Memorandums of Understanding agreements for service learning and internships that meet university policy and procedures.
• Work with campus Risk Management office to ensure that agency requests for development of Memorandums of Understanding meet university policy and procedures.
• Work with faculty to address Risk Management issues for service learning courses and internship.
• Manage and update S4 database for Service Learning and Internship Risk Management documents.
• Develop reports for service learning and internship placements in the community utilizing S4 database.
• Develop an academic assessment tool(s) for participants and Stan State students. Code and input assessment data using current statistical software. Input and analyze data, prepare formal reports as needed.
• Coordinate required paperwork for student assistants and volunteers. Assign, train and lead the work of the VISTA member and assistants/volunteers as needed. Coordinate documentation (such as liability waivers, Service Learning Plans, Memorandums of Understanding etc.) that comply with university Risk Management and Human Resources policies and procedures. Ensure that volunteers meet the community partner agency requirements, such as fingerprinting, background checks and TB testing etc.
• Other duties or projects as assigned.
• Completion of a high school program, technical/vocational program, or their equivalents.
• Several years of related office work experience.
• Possess adequate knowledge of service learning (community-based educations and research) as a teaching methodology or have experience with community-based educational experiences.
• Experience working with non-profit agencies and/or school districts.
• Experience with researching, collecting and compiling quantitative reports for data analysis.
• Experience in event coordination and public relations.
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Work experience with community partnership development.
• Classroom experience in running labs and experiments in the K-12 population, highly preferred.
• Ability to work at night and on weekends, with notice.
SPECIALIZED KNOWLEDGE, SKILLS, AND ABILITIES:
• Experience to be fully functional in all technical aspects of work assignments.
• Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
• Thorough mastery of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems and expertise in using office software packages, technology and systems. Ability to use and quickly learn new office support technology systems and software packages is a prerequisite.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to interpret and apply a wide variety of policies and procedures independently, and use judgment and discretion to act when precedents or specific • guidelines do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions.
• Working knowledge of budget policies and procedures.
• Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference.
• Ability to effectively write and present own reports.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Ability to use negotiation and persuasion skills to achieve results and expedite projects.
SALARY RANGE: $3,115 to $5,475 per month plus excellent paid benefits. (Anticipated salary will be $3,115 to $3,427 per month, depending on the qualifications of the successful finalist.) The California State University offers a premium benefit package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.
APPLICATION DEADLINE: JANUARY 24, 2019
APPLICATION PROCEDURE: Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. To be considered, qualified candidates must submit a completed CSUS employment application (download electronic application at http://www.csustan.edu/hr/Employment_Opportunities/Staff/index.html), cover letter, and resumé to:
California State University, Stanislaus ∙ Human Resources Department
Mary Stuart Rogers Educational Services Gateway Building, Suite 320 (3rd Floor)
One University Circle ∙ Turlock, CA 95382
For questions, please contact: Ms. Julie Fox (209) 667-3311
Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:https://www.dol.gov/ofccp/regs/compliance/sec503/Self_ID_Forms/VoluntarySelf-ID_CC-305_ENG_JRF_QA_508c.pdf.
THE INDIVIDUALS WHO APPEAR TO BE THE BEST QUALIFIED FOR THIS POSITION WILL BE CONTACTED BY TELEPHONE FOR AN INTERVIEW
PURSUANT TO THEJEANNE CLERY DISCLOSURE OF CAMPUS SECURITY POLICY AND CAMPUS CRIME STATISTICS ACT,THE ANNUAL SECURITY REPORT (ASR), IS NOW AVAILABLE FOR VIEWING ATHTTPS://WWW.CSUSTAN.EDU/ANNUAL-CAMPUS-SECURITY-REPORT. THE ASR CONTAINS THE CURRENT SECURITY AND SAFETY-RELATED POLICY STATEMENTS, EMERGENCY PREPAREDNESS AND EVACUATION INFORMATION, CRIME PREVENTION AND SEXUAL ASSAULT PREVENTION INFORMATION, AND DRUG AND ALCOHOL PREVENTION PROGRAMMING. THE ASR ALSO CONTAINS STATISTICS OF CLERY ACT CRIMES FOR STANISLAUS STATE FOR THE PREVIOUS THREE YEARS. A PAPER COPY OF THE ASR IS AVAILABLE UPON REQUEST BY CONTACTING THE OFFICE OF THE CLERY DIRECTOR LOCATED AT ONE UNIVERSITY CIRCLE, TURLOCK, CA 95382, OR BY CALLING 209-667-3572.
THE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE AGAINST PERSONS ON THE BASIS OF RACE, RELIGION, COLOR, ANCESTRY, AGE, DISABILITY, GENETIC INFORMATION, GENDER, GENDER IDENTITY, GENDER EXPRESSION, MARITAL STATUS, MEDICAL CONDITION, NATIONAL ORIGIN, SEX, SEXUAL ORIENTATION, COVERED VETERAN STATUS, OR ANY OTHER PROTECTED STATUS. ALL QUALIFIED INDIVIDUALS ARE ENCOURAGED TO APPLY.CSU STANISLAUS HIRES ONLY INDIVIDUALS LAWFULLY AUTHORIZED TO WORK IN THE UNITED STATES. THE PERSON HOLDING THIS POSITION IS CONSIDERED A ‘MANDATED REPORTER' UNDER THE CALIFORNIA CHILD ABUSE AND NEGLECT REPORTING ACT AND IS REQUIRED TO COMPLY WITH THE REQUIREMENTS SET FORTH IN CSU EXECUTIVE ORDER 1083, REVISED 7/21/17, AS A CONDITION OF EMPLOYEMENT.
INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
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