Program Assistant - Al-Quds Bard
- Employer
- Bard College
- Location
- Annandale-On-Hudson, NY
View more
- Administrative Jobs
- Technology, Analysts & Programming
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Location:
Annandale-on-Hudson, NY
Open Date:
Aug 17, 2018
Description:
The Al-Quds Bard Program Assistant will assist in the day-to-day implementation of all joint programs under the Al-Quds Bard partnership. Reporting to the AQB Program Manager, s/he will provide general administrative support to AQB initiatives as outlined below.
Responsibilities:
- Track and follow-up on a range of concurrent administrative and financial activities
- Schedule and coordinate program meetings and events, and draft meeting minutes
- Make travel arrangements for AQB staff and faculty
- Track project expenditures and prepare payment requests
- Review and reconcile project financial reports and fund requests in compliance with donor regulations and AQB and Bard policies.
- Maintain a regular channel of communication with Bard’s finance department to finalize financial reconciliation requests and to ensure that expenditures adhere to approved grant budgets.
- Provide extensive support during financial and compliance audits.
- Monitor student, faculty, and program developments at AQB and draft reports to various audiences, including donors.
- Assist in drafting narrative and budget proposals for program support.
- Coordinate with counterparts in Palestine to ensure that project goals are met in a timely fashion.
- Organize and maintain electronic and paper AQB files
- Assist in faculty and staff recruitment efforts, organizing and screening application materials
- Assist in the drafting and/or review of letters of appointment in accordance with established AQB personnel policies and scales and facilitate finalization of appointments.
- Maintain a regular channel of communication with the Bard Human Resources Office regarding AQB recruitment, appointments, and benefits.
- Coordinate the annual Fellowship application and appointment process
- Maintain a regular channel of communication with the AQB Registrar, Bard Office of the Registrar, and Bard Publications Office to ensure the timely transfer of student registration, enrollment, and graduation data; troubleshoot as needed to ensure accuracy of data.
- Support the development of the AQB public relations materials
Qualifications:
- Previous administrative experience
- Strong attention to detail
- Knowledge and experience in budgeting and finance
- High level of competency in MS Excel and Word
- Strong communication, writing, editing and research skills
- Flexibility and ability to multi-task, work collaboratively with others, and meet deadlines
- BA in a relevant discipline
- Understanding of and interest in liberal arts education
- Ability to read and write Arabic is highly desirable, but not required
- Knowledge of federal grant regulations is highly desirable, but not required
Application Instructions:
Interested candidates should send a letter of application, a resume, and the names of three references through Interfolio.com.
Organization
Undergraduate Degrees
Bard offers courses of study in four divisions—Arts; Languages and Literature; Science, Mathematics, and Computing; and Social Studies—and in interdivisional programs and concentrations. Students may also earn a five-year B.S./B.A. degree in economics and finance. The Bard College Conservatory of Music offers a five-year program in which students pursue a dual degree—a B.Music and a B.A. in a field other than music. Bard and its affiliated institutions also grant the following undergraduate degrees: A.A. at Bard High School Early College; A.A. and B.A. at Bard College at Simon’s Rock: The Early College; and through the Bard Prison Initiative at six correctional institutions in New York State.
Graduate Degrees
More than 200 students are seeking graduate degrees: M.A. in curatorial studies, M.Music in vocal arts, conducting, and curatorial, critical, and performance studies, and M.S. in environmental policy, climate science and policy, and economic theory and policy at the Annandale campus; M.F.A. and M.A.T. at multiple campuses; M.B.A. in Sustainability in New York City; and M.A., M.Phil., and Ph.D. in the decorative arts, design history, and material culture at the Bard Graduate Center in Manhattan. M.Music degrees are also offered at the Longy School of Music of Bard College in Cambridge, Massachusetts.
Early Colleges
Bard's early colleges educate the next generation of thought leaders, preparing them to be lifetime learners. Bard High School Early Colleges in New York City, Newark, New Jersey, and Cleveland, Ohio; Bard College at Simon’s Rock in Great Barrington, Massachusetts; and Bard Early College New Orleans and Bard Early College at the Harlem Children's Zone Promise Academy all serve the needs of highly motivated younger students.
International Degrees
Internationally, Bard confers dual B.A. degrees at the Faculty of Liberal Arts and Sciences, St. Petersburg State University, Russia (Smolny College); American University of Central Asia in Kyrgyzstan; and Bard College Berlin: A Liberal Arts University; as well as dual B.A. and M.A.T. degrees at Al-Quds University in the West Bank.
Cultural Life
Campus life in Annandale is vibrant, with world-class performing arts venues; continuous and varied student activities; and numerous cultural and recreational opportunities in the surrounding historic Hudson River Valley and in New York City. Students choose from more than a hundred active clubs on campus, and new clubs begin every semester. The Bard College athletic teams are the Raptors. The College’s colors are red and white. The critically acclaimed Bard Music Festival is presented on campus each summer, exploring the life and work of a single composer through chamber music, choral and orchestral performances, symposia, panel discussions, and preconcert talks. Since 2003 the festival has been part of Bard SummerScape, which annually presents operas, films, and theatrical productions that complement the festival’s theme.
Outstanding Faculty
Bard's undergraduate faculty-to-student ratio is 1:10 and courses are taught by full faculty members. Among the many distinguished faculty at Bard College are five MacArthur Fellows—poets John Ashbery and Ann Lauterbach, novelist and memoirist Norman Manea, painter and multimedia artist Judy Pfaff, and journalist Mark Danner. Other notable faculty members include soprano Dawn Upshaw, journalist Ian Buruma, composers Joan Tower and George Tsontakis, poet Robert Kelly, and writers Luc Sante and Francine Prose. Over the years, four recipients of the Nobel Prize in Literature have taught at Bard—Saul Bellow, Isaac Bashevis Singer, José Saramago, and Orhan Pamuk.
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