Temporary Executive Assistant

Job description

University of California, Irvine

Temporary Executive Assistant

This recruitment is for Temporary Executive Assistant positions through UCI's internal temporary service.
UCI Temporary Employment Services (TES) is continuously seeking applicants to assist in filling the temporary needs of the UC Irvine Campus in Irvine and the UC Irvine Medical Center in Orange. We recruit for this position on an on-going basis in order to build a talent pool of potential candidates.

UCI Temporary Employment Services assists in providing temporary staffing throughout the UCI campus, medical center and satellite facilities. There is no need to submit more than one application to temporary jobs within the calendar year. Any given application to UCI Temporary Employment Services will make you an applicant to all temporary recruitments.
We are seeking applicants with a wide range of experience providing administrative support to high level management. The Temporary Executive Assistant can act as the primary contact and liaison for all interactions involving the supported executive, in support of day-to-day operations of the office, and the executive's relationships with on-campus and off-campus constituencies. Additionally, the incumbent could be tasked with prioritizing the executive's workload, manage calendars, screen telephone calls, and coordinates all the executive's travel and meetings.

Additionally, the incumbent may assists with drafting and review of correspondence to be issued under the executive's signature, may manage the filing and records system, may serve as a resource for the gathering, analyzing, and distributing of information, and coordination of special office events. The Temporary Executive Assistant may also be responsible for independently gathering data from a variety of sources, evaluating and analyzing data, preparing detailed information and recommendations for special projects, presentations, meetings and conferences. The incumbent may serve as project manager for the executive's office and coordinator of various, complex projects. They may also handle sensitive, confidential information and requests and could be made responsible for briefing the executive on pertinent information.

The job summary above is a sampling of a Temporary Executive Assistant may be tasked with. However, the summary is not all inclusive. The specifics of each temporary assignment will vary and would be provided to the temporary employee at an appropriate time.


To be a viable candidate for the temporary employment at UCI, you must be available to start employment within 1 to 2 days after temporary employment is offered. Interviewing and hiring is based on internal hiring needs and how well the candidate matches the requirements. TES is constantly seeking applicants although there may not be the immediate need to interview or hire.
Positions and hourly pay rates most commonly vary from $21.58 to $23.58 or more, depending on responsibilities and/or skill requirements of the position assigned to.
Please attach your resume.
Employment subject to criminal records background check.
Some temporary assignments may require clearance of health physical or require a valid California Driver's License for driving university vehicles.
As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer committed to excellence through diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
**Please note that we recruit for this position on an on-going basis in order to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of resumes that we receive, only those candidates selected for interviews will be contacted. Thank you for your interest in employment with UCI Temporary Employment Services.

To apply, visit https://staffing2.hr.uci.edu/CSS_External/CSSPage_Referred.ASP?Req=2019-0003

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Job No:
Posted: 1/9/2019
Application Due: 3/10/2019
Work Type: