Residency Felwshp Prog Coord 2

Jan 09, 2019
Institution Type
Four-Year Institution

Residency Felwshp Prog Coord 2

Stanford University

Job Number:

Grade: G

The Pediatric Critical Care Fellowship Program is an accredited 3-year training program. The fellowship is overseen by the Program Director, Felice Su, MD and Associate Director, Kate Steffen, MD. Clinical training is performed within the Pediatric Intensive Care Unit at Lucile Packard Children's Hospital Stanford, which averages over 1,500 medical and surgical admissions annually. The primary aim of the program is to develop the next generation of academic leaders in the field of pediatric critical care medicine by training fellows to provide exceptional care of critically ill pediatric patients, pursue hypothesis-driven scholarly research, and become proficient medical educators. Our fellowship is expanding with an expected total of 14 fellows over the next two years. We are seeking a creative, organized and skilled fellowship coordinator to facilitate our program and join our fellowship family.

Duties include:

  • Oversee daily activities of the residency/clinical fellowship program. Organize and prioritize the activities of the resident/clinical fellows; monitor work progress status and ensure compliance with deadlines.
  • Serve as contact person for the interpretation and application of policies, procedures and program guidelines. Troubleshoot discrepancies and determine appropriate corrective actions to be taken. Collaborate in the development and implementation of operational policies, procedures and standards, and communicate associated changes. Identify and report compliance issues and assist in correcting situations resulting in duty hour violations.
  • Manage, monitor and document the residency/clinical fellowship and faculty evaluation process. Manage materials for specialty-specific trainee exams and may assist with proctoring exam.
  • Develop, distribute and update the resident rotation, vacation and leave schedules in electronic systems according to duty hour requirements with oversight of Program Director and/or his/her designee(s).Ensure that the corresponding institutions where the residents are rotating are administering the bills accurately.
  • Perform all residency match responsibilities and correspond with newly matched residents about requirements and process for appointment to the hospitals. Ensure all interns are credentialed before starting any rotation. In applicable programs, assist with quota review and rank list entry and certification
  • Maintain the residency curriculum, including competency-based goals and objectives for each assignment and each level of training.
  • Maintain recruitment database and oversee the application processes during the residency recruitment season.
  • Provide both administrative supervision and support to residents. Act as a liaison between residents and hospital administration when necessary. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations.
  • May assist in program-level policy development and the development of the strategic planning of the residency program and monitor the budget for various residency activities.
  • Plan departmental annual events, organizes meetings, assist in the preparation for ACGME Site Visits and internal reviews. Develop brochures, invitations, or advertisements for events/lectures.

    * - Other duties may also be assigned

    Advanced degree preferred


    Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.

  • Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
  • Excellent organizational and analytical abilities, ability to handle diverse workload.
  • Demonstrated good judgment in all areas of responsibility.
  • Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.
  • Demonstrated ability to work well independently and take initiative while problem solving and resolving challenges.
  • Excellent oral and written communication skills. Ability to work with all levels of faculty and staff, and exhibit significant degree of diplomacy.
  • Excellent customer service skills and ability to adapt to changing work environment.
  • Proficient with Excel, Word and other applications required.
  • Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines.




  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.

  • * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.





    Location: School of Medicine, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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