Project Manager, Office of Assessment & Accreditation Support

Job description

Project Manager, Office of Assessment & Accreditation Support
University of San Francisco

USF Hilltop Campus

Job Title:
Project Manager, Office of Assessment & Accreditation Support

Job Summary:
The Project Manager is responsible for planning, executing and closing projects within scope, schedule and budget and to the standards as defined by the Associate Vice Provost for Educational Effectiveness. The Project Manager is responsible for developing, managing, supporting, coordinating, documenting and tracking:

  • USF' s academic and co-curricular program assessment and program review processes and results, including support for the University Assessment Committee.
  • Activities and documents related to University accreditation.
  • Applications, renewals and other documentation related to state authorization. The Project Manager develops and maintains relationships with the USF community, acting as the main point of contact, and ensuring positive interactions between the office and multiple campus stakeholders. The Project Manager is responsible for ensuring all processes within the Office of Assessment & Accreditation Support are properly documented and up to date. She or he will also manage the state authorization and other compliance issues related to new and continuing academic programs.

    Full Job Description:
    Job Responsibilities:
  • Responsible for day-to-day operations of the OAAS and tracking of progress toward office goals.
  • Plan, execute, and manage the timeline, tasks, reports and related documents for WSCUC.
  • Manages, interacts, communicates, and interfaces with all colleges/schools and departments.
  • Serves as the principal point of contact and liaison with internal constituencies who interact with the OAAS.
  • Serves as primary support to all committees and projects chaired by the Associate Vice Provost for Educational Effectiveness and is responsible for organizing and coordinating committee work, proceedings and projects in support of the OAAS.
  • The position is responsible for maintaining the university assessment database.
  • Will manage the preparation and submission of reports and related documents to WSCUC.
  • Manage the state authorization process for online and hybrid programs;
  • Monitor academic program compliance with other federal and state regulations.
  • Maintains and updates the state authorization website.
  • Works independently and within a team on special nonrecurring and ongoing projects. Examples of this include supporting assessment and accreditation, disseminating information, coordinating mailings and creating brochures.
  • Plans and coordinates events related to assessment and accreditation, including workshops, trainings and multi-day accreditation visits both on and off campus, including activities after usual work hours.
  • Prepares materials related to trainings and workshops.
  • Has knowledge of website design and maintains internal website.
  • Assists with curriculum management system. Ensures dissemination of update-to-date lists of status of academic programs and co-curricular units.
  • Creates agendas for the University Assessment Committee and meetings for other committees chaired by the Associate Vice Provost; keeps minutes; tracks progress.
  • Initiates, develops and oversees informational publications and materials.
  • Promotes departmental services internally and externally .
  • Handles accounts receivables and payables. Monitor expenses operating budget.
  • Helps create warm, welcoming environment and assists faculty , staff and other visitors to the office.
  • Hires, trains and supervises student assistant(s).
  • Other tasks as assigned.

    Minimum Requirements:
  • Minimum of a Bachelor's Degree.
  • At least 7 years of progressive work experience including five (5) years project coordination/management experience, including development of work-flow and tracking systems (including electronically),
  • Independent problem-solving.
  • Must possess technological skill and agility with a variety of office software programs and platforms, including ability to experiment with social networking and online communities to facilitate project development in dispersed environment.
  • The ability to represent the OAAS with tact and diplomacy; work effectively with a diverse variety of internal and external constituents who interact with all offices within the division.
  • Maintain a professional demeanor when dealing with emotionally charged individuals/issues.
  • Retain the ability to shift quickly between several tasks without loss of continuity, adapt to rapidly changing priorities, and be proactive about pipeline forecasting.
  • Effective writing and interpersonal communication skills are essential.
  • Must have working knowledge of complex office procedures and the experience and desire to work collaboratively.
  • Ability to work in a self-directed fashion and meet performance goals and metrics.
  • Ability to construct multi-stage plans with hierarchical goals and outcomes, execute these plans, and then integrate results into future opportunities.
  • Ability to manage multiple overlapping projects simultaneously .
  • Ability to maintain confidentiality.
  • Must be flexible and readily adaptable to change, have excellent organizational skills and be able to prioritize masses of detail.
  • Previous experience in an educational, multicultural setting preferred.
  • Must have strong communication skills and diplomacy skills for building and maintaining relationships.
  • Must be able to manage and maintain confidential information.
  • Work may be required outside usual normal business hours.

    Full time

    Scheduled Weekly Hours:

    Pay Rate:

    To apply, visit

    The University of San Francisco is located in the heart of one of the world’s most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a student’s passion for social justice and a desire to “Change the World From Here.” For more information, visit

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    Job No:
    Posted: 1/9/2019
    Application Due: 3/6/2019
    Work Type: