Program Assistant V: Gift Poster

Job description

Program Assistant V: Gift Poster
University of San Francisco

USF Hilltop Campus

Job Title:
Program Assistant V: Gift Poster

Job Summary:
While reporting to the Associate Director of Development Services, the Program Assistant V will act as a gift poster and a general department coordinator by providing support to the department as a whole. The PA V will work independently and under minimal supervision to manage many pertinent department functions, conferring with the Associate Director when necessary. The PA V will be expected to recommend, develop, and implement new methods and procedures to improve office function, efficiency, and cost savings for the benefit of the department. The University of San Francisco offers a diverse community and excellent benefits which at this time include on-site gym membership, 15 days of paid holiday leave, tuition remission, a competitive health plan and more.

Full Job Description:
Job Responsibilities:

  • Post donations to the Banner Advancement database, while maintaining a commitment to accuracy and attention to detail.
  • Ensure that all paperwork involved with all gifts is in order, and post gifts directly according to a donor's wishes.
  • Uphold gift posting policies, including PCI Compliance for credit card processing.
  • Work with a diverse group that includes donors and high level internal employees on problem resolution for gifts and pledges.
  • Act as service liaison for the department with outside second party financial processing outlets. Develop relationships with affiliates of second party institutions, i.e. bank personnel, to expedite any processing issues or errors that may arise if steps are taken that are outside of existing contract language for processing procedures.
  • Quickly become accustomed to gift processing practices and assume responsibility to research and provide copies of gift documentation as it is requested by the office of Accounting and Business Services for general questions and during any scheduled audit operations.
  • Act as backup for day to day operations. Become familiar with receipting process and generation of reminders and reports should the need arise.
  • Provide general support to the department by committing to overall functionality, especially in terms of Copier/Printer and IT requests.
  • Assume full responsibility for producing a high quality level of work at all times, especially during the department's high volume peak periods.
  • Direct visitors from the division, and the university at large, to accept donations or field overall questions.
  • Assist with donor record updates and pre-report generation database requests while providing meticulous attention to accurate data entry.
  • Utilize independent prioritization and organization skills

    Minimum Requirements:
  • Post-high school education preferred.
  • Training or experience equivalent to five years of increasingly responsible work experience in a senior support role or related education.
  • Two years in Accounting field or one year experience in data entry in a large complicated database.
  • Advanced experience working with computer database systems, word processing and spreadsheet software.
  • Knowledge and experience with Mail Merge is a plus.
  • Must be customer service and team oriented.
  • Ability to maintain effective relations with students, colleagues, faculty members, and public entities.
  • Capability to work independently and with minimal supervision.

    Minimum Hire In Rate: $46,735.00

    Full time

    Scheduled Weekly Hours:

    Pay Rate:

    To apply, visit

    The University of San Francisco is located in the heart of one of the world’s most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a student’s passion for social justice and a desire to “Change the World From Here.” For more information, visit

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    Job No:
    Posted: 1/9/2019
    Application Due: 3/11/2019
    Work Type: