Administrative Associate IV

Job description



Administrative Associate IV

Job Title
Administrative Associate IV

Agency
Texas A&M University - Corpus Christi

Department
College Of Liberal Arts - Staff

Proposed Minimum Salary
Commensurate

Job Location
Corpus Christi, Texas

Job Type
Staff

Job Description
Description:

Works under the supervision of the Chair for the Department of Music and provides advanced administrative support work for the faculty and Chair in this department.

Responsibilities:

  • Front-line point of contact for the Department of Music. Answer calls to the department and greet students and visitors to the department.
  • Schedule meetings and maintain calendars for the department chair.
  • Prepare department course schedules in Banner and process reports from Argos.
  • Create Workday documents for the hiring of student workers, graders, and adjuncts.
  • Confirm faculty textbook adoptions. Receive and review all faculty syllabi for submission to the Dean's office.
  • Hire, train, evaluate and supervise department student workers.
  • Maintain the records and activities for faculty searches.
  • Assist with departmental fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases. Order office supplies. Keep department chair informed and updated on account activity and balances.
  • Arrange and/or assist departmental travel (faculty, student, incoming guests) using Concur. Schedule all travel, car rentals, hotels, conference registration or other travel needs for office personnel. Prepare travel requests and expense reports.
  • Assist in the process of catalog and course description revisions.
  • Assist faculty and department chair with organizing special events. Assist with coordination of purchasing, ordering food, campus announcement, invitations and registration for each event.
  • Assist and track catalog and course description revisions.
  • Produce weekly programs from information submitted by faculty.
  • Issue and track all department instruments, schedule maintenance or repair for instruments and keep spreadsheet of student lockers.
  • Keep meeting minutes and submit to Deans office.
  • Maintain department copier and order toner for both copiers.
  • Enter permissions in Banner for all majors (each semester).
  • Oversee department music library.
  • Submit work orders as needed for maintenance.
  • Schedule rooms in Astra for special events and rehearsals.
  • Other duties as assigned.

Qualifications:
  • High School Diploma.
  • Four (4) years administrative support experience.
  • Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
  • Excellent written and verbal communication skills. Listens intently and gets clarification where needed. Positive attitude.
  • Ability to work independently and efficiently with minimal supervision (self-motivated). Ability to work in a fast-paced environment.
  • Excellent attention to detail.

Preferred Qualifications:
  • Two (2) years office management experience.
  • Advanced skills in Publisher (or other desktop publishing software) and Adobe.
  • University experience.
  • Experience in Banner, Argos, Ad-Astra, IslanderBuy, Laserfische, and Workday

Pay Range:
  • $13.01- $13.27 Hourly

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMUCC_External/job/Corpus-Christi-TAMUCC/Administrative-Associate-IV_R-015628-1





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Job No:
Posted: 1/9/2019
Application Due: 1/17/2019
Work Type:
Salary: