Administrative Associate IV

Job description

Administrative Associate IV

Job Title
Administrative Associate IV

Texas A&M University - Corpus Christi

College Of Liberal Arts - Staff

Proposed Minimum Salary

Job Location
Corpus Christi, Texas

Job Type

Job Description

Works under the supervision of the Chair for the Department of Music and provides advanced administrative support work for the faculty and Chair in this department.


  • Front-line point of contact for the Department of Music. Answer calls to the department and greet students and visitors to the department.
  • Schedule meetings and maintain calendars for the department chair.
  • Prepare department course schedules in Banner and process reports from Argos.
  • Create Workday documents for the hiring of student workers, graders, and adjuncts.
  • Confirm faculty textbook adoptions. Receive and review all faculty syllabi for submission to the Dean's office.
  • Hire, train, evaluate and supervise department student workers.
  • Maintain the records and activities for faculty searches.
  • Assist with departmental fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases. Order office supplies. Keep department chair informed and updated on account activity and balances.
  • Arrange and/or assist departmental travel (faculty, student, incoming guests) using Concur. Schedule all travel, car rentals, hotels, conference registration or other travel needs for office personnel. Prepare travel requests and expense reports.
  • Assist in the process of catalog and course description revisions.
  • Assist faculty and department chair with organizing special events. Assist with coordination of purchasing, ordering food, campus announcement, invitations and registration for each event.
  • Assist and track catalog and course description revisions.
  • Produce weekly programs from information submitted by faculty.
  • Issue and track all department instruments, schedule maintenance or repair for instruments and keep spreadsheet of student lockers.
  • Keep meeting minutes and submit to Deans office.
  • Maintain department copier and order toner for both copiers.
  • Enter permissions in Banner for all majors (each semester).
  • Oversee department music library.
  • Submit work orders as needed for maintenance.
  • Schedule rooms in Astra for special events and rehearsals.
  • Other duties as assigned.

  • High School Diploma.
  • Four (4) years administrative support experience.
  • Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
  • Excellent written and verbal communication skills. Listens intently and gets clarification where needed. Positive attitude.
  • Ability to work independently and efficiently with minimal supervision (self-motivated). Ability to work in a fast-paced environment.
  • Excellent attention to detail.

Preferred Qualifications:
  • Two (2) years office management experience.
  • Advanced skills in Publisher (or other desktop publishing software) and Adobe.
  • University experience.
  • Experience in Banner, Argos, Ad-Astra, IslanderBuy, Laserfische, and Workday

Pay Range:
  • $13.01- $13.27 Hourly

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

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Job No:
Posted: 1/9/2019
Application Due: 1/17/2019
Work Type: