CARS Assistant

Job description

CARS Assistant

Stanford University

Job Number:

Administrative Associate II

Job Code: 4102

Job Grade: E

FTE: 50%, non-exempt

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.
School of Engineering website:

The Center for Automotive Research at Stanford (CARS) is an industry affiliate program providing a unique partnership between our affiliate members and Stanford University. By creating a community of faculty and students from a range of disciplines at Stanford with leading industry researchers, CARS seeks to radically re-envision the automobile for unprecedented levels of safety, performance, and enjoyment. Housed in the Automotive Innovation Facility, our lab is a state-of-the-art vehicle research facility and community space where interdisciplinary teams work on projects that move vehicle technology forward by focusing on human-centered mobility solutions.

Your responsibilities include:

  • Provide accurate and timely processing of financial transactions for CARS events, classes and lab- related expenses
  • Display your organizational skills by planning and supporting events, coordinating logistics and schedules, and interfacing with vendors. Occasional overtime for events is required
  • Maintain a high level of detail by managing multiple calendars, maintaining supplies and equipment, and making travel reservations
  • Keep our lab organized and safe by performing quarterly audits and maintaining records
  • Maintain approved content on the CARS website and keep our Constant Contact records up-to- date
  • Flexibility in completing any other assigned duties

To be successful in this position, you will bring:
  • A high school diploma and three years of administrative experience, or combination of education and relevant experience
  • Proficiency in computer skills and demonstrated experience with office software and email applications and the ability to adapt to new technologies and processes
  • Strong organizational skills and attention to detail
  • Initiative: you see what needs to be done and dive in
  • Demonstrated success in prioritizing simultaneous tasks to meet tight deadlines
  • Ability to work comfortably and effectively in a fast-paced environment with frequent team interactions
  • Strong verbal and written communication skills
  • Excellent interpersonal skills, including the ability to effectively interface with a diverse community of faculty, staff, students and the extended Stanford community

In addition, preferred requirements include:
  • An Associate or Bachelor's Degree
  • MS OfficeSuite

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Why Stanford is for You
We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our unique perks align with what matters to you:

  • Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues.

  • A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.

  • A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.

  • Discovery and fun. Stroll through historic sculptures, trails, and museums.

  • Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computing, cell phones, outdoor recreation, travel, entertainment, and more!

    We pride ourselves in being a culture that encourages and empowers you.

    How to Apply

    We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit your resume and a one-page cover letter along with your online application. Your one page cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, responsiveness and decision-making.


    Location: School of Engineering, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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    Job No:
    Posted: 1/8/2019
    Application Due: 3/11/2019
    Work Type: