Manager, Maintenance & Operations

Job description

Definition

About Orange Coast College
Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Founded in 1947, with classes beginning in 1948, OCC has grown into one of the nation's largest -- and finest -- community colleges, enrolling more than 25,000 students each semester. OCC's has an unwavering commitment to equitable outcomes; inclusive practices; and rich racial, ethnic, and socioeconomic diversity. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. OCC currently enrolls around 22,281 students, the majority of whom are from racially minoritized populations. OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups.

Summary:
Plans, manages, and coordinates the activities and operations of the maintenance department. Coordinates and monitors assigned activities with other organization units, faculty and staff, outside facility user, and contractors.

Distinguishing Career Features:
The Manager, Maintenance and Operations is a first-line management position responsible for the efficient and effective performance of custodial, grounds, and maintenance. The manager also monitors construction and repair projects occurring during afternoon and evening hours ranging from plumbing systems, electrical, painting and structures, masonry, signage, and air handling. The Manager applies a blending of knowledge of construction trades, and building and infrastructure maintenance blended with administrative and instructional support.


Essential Duties and Responsibilities:
Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:

  • Plans, organizes, and manages and evaluates the work of assigned maintenance staff. Reinforces departmental standards and work plans, prioritizes, assigns, and reviews the work of staff responsible for providing construction, maintenance, repair, landscape and grounds, and energy management of district buildings, and structures.
  • Coordinates day-to-day organization, staffing, work assignments, and operational activities for maintenance services and projects including construction, repair, landscape and grounds maintenance, and operation of utilities, heating and cooling systems, and energy management.
  • Reviews and approved work orders and scope of work for in-house projects and contract work. Creates material and equipment specifications and manuals, estimates costs for labor and materials, and schedules and sequences work and/or works with outside contractors/consultants.
  • Works with the college constituency and departmental support staff to develop efficient and non-disruptive approaches for conducting construction and maintenance tasks.
  • Serves as a first point of contact formatters ranging from urgent needs, and assistance to get access to facilities and special services.
  • Assists in development of, and administers approved budgets for maintenance. Oversees and processes expenses, ensuring proper use of labor and materials. Reviews, processes, and submits departmental payroll, maintaining strict District deadlines.
  • Coordinates maintenance operations with those of other divisions and outside vendors and contractors. Provides staff assistance to the Director. Prepares and presents staff reports and other necessary correspondence.
  • Inspects and evaluates the condition of facilities, parking lots, and roadways, assuring compliance with uniform building codes, and regulations. Inspects the condition of machinery and equipment and recommends repairs or upgrades to the Director.
  • Conducts and/or arranges for on-the-job training for maintenance staff in technical aspects of work, safety, and emergency protocols and procedures.
  • Plans, schedules, and supervises preventive maintenance activities performed during the assigned shift.
  • Stands in for the Director as needed.
  • Performs other duties as assigned that support the overall objective of the position.
Qualifications and Physical Demands

MINIMUM QUALIFICATIONS:

Knowledge and Skills:
The position requires thorough proficiency and knowledge of building maintenance and operations for the areas including and not limited to the installation, operation, maintenance and repair of the lighting, air conditioning, electrical, plumbing, carpentry, masonry, painting, locksmith, and mechanical systems. Requires working knowledge of building management systems for access, safety, and energy efficiency. Requires in-depth knowledge of the UBC including public educational institution regulations for accommodating the handicapped. Requires knowledge of the rules, regulations and safety orders of the Division of Industrial Safety as applied to construction, operation and maintenance of buildings. Requires sufficient math skills in preparing budgets, estimating materials, measuring distances, and costs. Requires sufficient oral and written skills to prepare correspondence, reports, and specifications. Requires knowledge of the principles and best practices of maintenance administration including supervision of others, general human resources management, budging, purchasing, and project management. Requires basic knowledge of student services and the nature of instructional support on a college campus. Requires well-developed human relations skills to build a service oriented team, convey technical instructions, and work collaboratively with internal customers and external contractors.

Abilities:
Requires the ability to carry out all responsibilities of the position. Requires the ability to plan, organize, and supervise work programs that optimize the use of staff. Requires the ability to establish collaborative work relationships with departments, outside contractors, and the public. Requires the ability to operate vehicles, equipment, and tools used in maintenance and operations and instruct others. Requires the ability to organize and sequence project steps to accomplish efficiency with use of labor and materials. Requires the ability to observe work habits and give one-on-one or small group training in safety and best practices. Requires the ability to prepare time and material estimates, interpret building codes, read, interpret, and translate blueprints and schematics. Requires the ability to show proactive customer service and sensitivity to a diverse population of students, faculty, and campus visitors.

Education and Experience:
The position typically requires an Associate's degree with major coursework in technical engineering, industrial technology, a skilled trade or a related field plus mastery of at least one of the technical trades plus 6 years increasing responsibility in building maintenance and operations including 2 years of experience as a team leader or supervisor. Or, any combination of education and experience that would meet the required equivalent qualifications.

Licenses and Certificates:
A valid driver license.

Physical Abilities:
The incumbent performs work of a moderately active nature in predominately an indoor environment and periodically work outside with exposure to weather variations and safety considerations when operating vehicles, equipment and tools used in maintenance and operations of District facilities. Requires sufficient ambulatory ability to inspect premises, including some ability to bend, stoop, and walk in confined areas. Requires arm, hand, finger dexterity to operate keyboard and other office equipment. Requires sufficient visual acuity to read detailed drawings, recognizing words and numbers. Requires sufficient auditory ability to carry on conversations in person and over the phone.

Working Conditions:
Work is performed indoors and outdoors where some, yet minimal, safety considerations exist while inspecting construction sites.

Conditions of Employment

This is a full time, 12 month per year position. The normal hours of work are between 12:30 p.m. to 9:00 p.m., Monday through Friday, with availability to work after hours on emergencies, as needed, with the flexibility to change scheduled hours as needed for coverage. The effective date of employment will be arranged with the supervisor.

  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
  • PAY PHILOSOPHY: Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

    Additional Information

    ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism ((BP 7310) (Download PDF reader)(Download PDF reader)) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

    APPLICATION REQUIREMENTS:
    To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:

    • A complete Classified/Management Employment Application.
    • A current resume (attached as a separate document - PDF recommended).
    • A cover letter highlighting your qualifications for the desired position (attached as a separate document - PDF recommended).
    • Answers to all Supplemental Questions (please provide clear, thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not put "see resume," N/A, copy and paste your resume, or leave blank).


    Submission of all required application information and materials is the responsibility of the applicant.

    APPLICATION PROCEDURES:
    Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

    Information for TDD users is available by calling (714) 438-4755.

    All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

    To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

    Disability Accommodations:
    If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

    SELECTION PROCEDURES:

    • All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
    • Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is highly recommended that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
    • If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.

    The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs. Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

    Coast Community College District is an Equal Opportunity Employer

    The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

     

     

     

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    Job No:
    Posted: 1/8/2019
    Application Due: 2/1/2019
    Work Type:
    Salary: