PROGRAM ASSISTANT

Location
Edinburg
Posted
Jan 07, 2019
Administrative Jobs
Technology, Analysts & Programming
Institution Type
Four-Year Institution


PROGRAM ASSISTANT

Posting Number: SRGV3716
Number of Vacancies: 1
Location: Edinburg, Texas
Department: Office for Victim Advocacy and Violence Prevention
FLSA: Non-Exempt

Scope of Job:
To provide support and assist with the overall administration and development of specific department programs.

Description of Duties:
• Assists with program planning and implementation.
• Compiles, sorts, and organizes data for entry into database.
• Distributes program information and conducts program research.
• Initiates, develops and sustains strong positive relations with stakeholders to ensure achievement of the mission and goals of the department and/or college.
• May track and report on current trends to determine future program needs.
• Assists in preparing reports on the status of the program, including state of development, proposals, budget variances, or other documents as required for the program.
• Assists in the coordination of events, including but not limited to, lectures, lectures series, workshops, meetings, and short courses.
• Greets visitors and communicates with customer, employees, and other individuals to answer questions, disseminate and/or explain information.
• May maintain financial records, including reconciliation of department accounts.
• Assists in the creation and distribution of program materials, forms, and general correspondence.
• May provide program specific training.
• Performs other duties as assigned.

Supervision Received:
Special supervision from assigned supervisor.

Supervision Given:
None.

Required Education:
High school diploma or equivalent.

Preferred Education:
N/A

Licenses/Certifications:
None.

Required Experience:
• Three (3) years of general office experience or other applicable experience related to the program, or
• One (1) year of the required experience with an Associate’s degree or 60 college credit hours.

Preferred Experience:
N/A

Equipment:
Use of standard office equipment.

Working Conditions:
Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work may be required.

Other:
Proficiency with Microsoft Office suite. Excellent customer service and communication skills. Capacity to multitask under pressure and respond professionally to all inquiries. Ability to interact in a professional manner with faculty, staff, students and the public. Ability to exercise judgment and collaborate effectively in the solution of practical program relating to office operations and data collection.

Physical Capabilities:
Employment Category: Full-Time
Minimum Salary: Commensurate with Experience
Posted Salary: Commensurate with Experience
Position Available Date: 02/01/2019
Grant Funded Position: Yes
If Yes, Provide Grant Expiration Date: 07/31/2020

EEO Statement:
UTRGV is an Affirmative Action/Equal Opportunity Employer that strives to hire without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. UTRGV takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Special Instructions to Applicants:
Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

*Date of Birth
*Gender
*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or [email protected]

Additional Information:
UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

To apply, visit https://careers.utrgv.edu/postings/20136





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