Human Resources Specialist
Nature of Work
At the University of West Georgia, we’re in the business of transforming lives and changing perspectives. From success in the classroom and chosen career fields to success on the athletic field and the total college experience, UWG has more than 1100 full-time faculty and staff members dedicated to helping you succeed. Over 13,000 students pursuing undergraduate and graduate degrees attend UWG presently.
Additionally, UWG is a qualifying employer under the Department of Education Public Service Loan Forgiveness program (PSLF). This program provides student loan repayment and forgiveness for qualifying loans for eligible full-time employees. See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more information.
The Human Resources Specialist is responsible for complex programmatic, fiscal and administrative activities that support the Assistant Vice President of Human Resources (AVP/CHRO). Coordinate the activities of the AVP/CHROincluding management of complex calendars, travel arrangements, and associated logistics. The HR Specialist will work on projects from conception to completion and may be responsible for independently managing key projects that require extensive coordination with departmental and university leadership. This highly motivated professional will be involved with the planning, coordination and execution of initiatives and events in support of employee engagement, onboarding and well-being such as Work West, EngageWest and Wolf Wellness. The HR Specialist facilitates effective interaction within and outside the university with a broad range of constituencies in a diverse community.
The AVPHR/CHRO serves as a member of the President’s Advisory Council and the Business & Finance leadership team and relies on the HR Specialist to manage the calendar to focus time and effort strategically to achieve key institutional goals. The HR Specialist must be able to work under pressure at times to handle a wide variety of activities including confidential and sensitive matters with the utmost discretion. This position will also manage the front desk and receptionist activity of the department that consists of direct management of one full time staff member and 3-5 student assistants. Front desk operations include processing mail, handling new hire paperwork, scanning documents, phone dispatching, and projects as assigned by other members of department leadership. Function as the departmental budget manager to manage spending, purchases, contracts, and assist in fiscal planning. This position coordinates and schedules meetings, assists in preparation of correspondence, memos, reports, and presentations, maintains and updates databases and the departmental website. Serve as the Records Management Liaison for the department.
Bachelor’s degree in business or related field and demonstrated related administrative or human resources experience; or High School diploma or GED equivalent and four to six years’ experience in an administrative office setting. Experience handling sensitive/confidential information. Proficient with current office software. Strong interpersonal, customer service and problem solving skills with the ability to communicate effectively with a wide range of individuals and constituencies. Demonstrated ability to efficiently manage projects involving multiple entities and multiple individuals. Effective communication skills and ability to adapt communication style to different audiences. Ability to work collaboratively in a complex, dynamic environment and to assume leadership of HR office activities as appropriate. Strong organizational skills with ability to prioritize, delegate, redirect, and adapt, as needed. This position will have purchasing responsibilities and therefore the applicant must successfully pass a credit check.
Experience in human resources and/or higher education
Salary $17.14/hourly (minimum) to $22.38/hourly (midpoint) Physical Requirements/Working Conditions
Physically able to bend, lift, and flex upper body. Able to receive detailed information through verbal and written communication. Some work outside of normal working hours is required.
This job relies on heavy use of computers and repetitive reaching motions. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level is moderate. Reasonable accommodations can be made.
Notice to Applicants
Please be advised that should you be recommended for a position, the University System of Georgia Board of Regents policy requires the completion of a background check as a prior condition of employment.
It is the policy of the University of West Georgia to follow federal law in regards to affirmative action and equal opportunity. The University of West Georgia.s affirmative action program and related policies are developed in compliance with Executive Orders 11246 and 11375, as amended; Title VII of the Civil Rights Act of 1964; the Rehabilitation Act of 1973 (Sections 503 & 504) and the Americans with Disabilities Act of 1990 (Title II) and their implementing regulations; the Age Discrimination in Employment Act of 1967; and the Vietnam Era Veterans Readjustment Assistance Act of 1974, as it amends 38 U.S.C. 4212.