OPS/Administrative Assistant

Job description

Job ID: 43191

Regular/Temporary: Temporary

Apply On Or Before: 05/02/2018


FSU Center seeking a qualified candidate for the position of Administrative Assistant.


Operations Support:
Monitors, maintains, and orders office supplies.
Manages Interdepartmental Requests (IDRs) and work orders for IT and business services.
Assists accounting specialist with daily operations of department.
Processes waivers and other pre-approvals for software purchase and other purchase card purchases requiring special approval.
Assists the accounting specialist with the university year-end close-out processes to ensure the department meets all necessary deadlines.
Acts as back-up for office assistant when not available – answering phones, attending to clients, mail-outs etc.
Other administrative/operational type duties assigned by CIMES’ director and associate director.
Periodic inspection of offices to alert the Facilities departments of structural issues and routine maintenance operations.
Human Resources support:
Updates and files personnel information.
Assists in recruitment support
Periodically audits employees leave balances
Assists in employee separation processes
Property Management/Inventory Logistics:
Assists in property acquisition, surplus, and inventory.


Bachelor's degree and two years of experience. Attention to detail and the ability to maintain confidentiality. Excellent communications skills. Experience with Microsoft Word, Excel and knowledge with Outlook.


Experience using FSU OMNI system / PeopleSoft to perform responsibilities listed above.

Anticipated Salary Range

$12 - $15 based on experience.

Soft Money Funded Position

This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Request Letters of Reference

This position requires that you have three confidential professional letters of recommendation submitted on your behalf. Follow the steps below to request these letters through our system:
1) After submitting your application, click the Return to Job Search link;
2) Click the My References link;
3) Click the Send/View Reference Request button next to the appropriate position; and
4) Follow the steps on that page to send your references a system generated email requesting they submit a letter of recommendation on your behalf.
You may also return to the My References link and click on "Send/View Reference Request" to see if your references have responded, add additional references, or resend requests.

Open until filled

This position is being advertised as open until filled.

Affordable Care Act

OPS employees are covered under the Affordable Care Act. OPS employees that meet certain criteria will be offered affordable health care coverage. For more information, please visit the following website regarding the Affordable Care Act, http://hr.fsu.edu/?page=benefits/insurance/insurance_home&ops=1.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf





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Job No:
Posted: 1/5/2019
Application Due: 3/6/2019
Work Type: