OFFICE ASSISTANT II

Location
Edinburg
Posted
Jan 04, 2019
Institution Type
Four-Year Institution


OFFICE ASSISTANT II

Posting Number: SRGV3713
Number of Vacancies: 1
Location: Edinburg, Texas
Department: College of Education and P-16 Integration / Human Development and School Services
FLSA: Non-Exempt

Scope of Job:
To perform advanced clerical duties for a department. Responsible for the performance of clerical, typing and data entry duties.

Description of Duties:
• Performs clerical duties requiring some discretion and/or independent judgment.
• Maintains office supply inventory.
• Performs data entry, deletion and updates.
• Supervises and engages in various records keeping, posting, filing and sorting to departmental records.
• Prepares departmental reports.
• Determines work priority.
• Opens mail, sorts and routes correspondence or forms.
• Issues equipment, records, receipts or supplies.
• Collects data and prepares material for periodic reports, surveys or publications.
• Replaces senior clerical personnel on vacation or temporary leave.
• Acts a receptionist answering routine questions and referring more complex inquiries to appropriate administrators.
• May perform other duties as assigned.

Supervision Received:
Direct supervision on complex and unusual assignments.

Supervision Given:
May supervise clerical support staff including clerks, work-study employees and temporary direct wage employees.

Required Education:
High school diploma or GED.

Preferred Education:
Associates degree.

Licenses/Certifications:
None.

Required Experience:
Two (2) year of clerical experience in an office setting.

Preferred Experience:
None.

Equipment:
Knowledge of use of personal computer, word processing, spreadsheet, and database software. Standard office equipment.

Working Conditions:
Needs to be able to successfully perform all required duties. Office environment. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Other:
Must have excellent interpersonal, organizational, and communication skills.

Physical Capabilities: N/A
Employment Category: Full-Time
Minimum Salary: Commensurate with Experience
Posted Salary: Commensurate with Experience
Position Available Date: 01/03/2019
Grant Funded Position: Yes
If Yes, Provide Grant Expiration Date: 08/31/2019

EEO Statement:
UTRGV is an Affirmative Action/Equal Opportunity Employer that strives to hire without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. UTRGV takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Special Instructions to Applicants:
Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

*Date of Birth
*Gender
*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or [email protected]

Additional Information:
UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

To apply, visit https://careers.utrgv.edu/postings/20127





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